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November ’24 Board Meeting Agenda

2024-11-07T13:51:40-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

November 12, 2024

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of October 8, 2024 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
    • Committee Reports
      • Finance Committee
      • Personnel Committee – Director’s Self Evaluation
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee – Long Range Plan Evaluation
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
    • New Business
      • Tax Levy
      • Staff Bonuses
      • Holiday Lights
      • FOIA and OMA officer
      • Chapter 10 “Programming” and Chapter 11 “Youth/Young Adult Services
    • Executive Session
    • Adjournment
November ’24 Board Meeting Agenda2024-11-07T13:51:40-06:00

September ’24 Board Meeting Minutes

2024-10-14T13:59:56-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

July 10, 2024

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst September 10, 2024 at 5:35 pm.
    • Present – Julia Eichhorst, Andrea Puckett, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Derek Mason
    • Absent – Rachel Kincade
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the August 13 meeting were reviewed. Andrea Puckett made a motion to approve the minutes with a change of David Abell’s name changed from David Keck. Amy Keck seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The August 2024 financial reports were reviewed. Crystal Trout made a motion to approve the financials and bills payable. Derek Mason seconded the motion. Measure carried.
    • Derek Mason made a motion to open the budget to add a $500 gift from Philip Crackel. The gift will be placed on the budget as a Crackel gift as an expense and revenue.
    • Trustees discussed moving funds from the general fund money market account to a CD for higher interest rates. Janilyn will report rates at the October meeting.
  5. Committee Reports
    • Finance Committee – -No report
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Logan updated the trustees that the pickleball association is going to donate some kits to the library to check out as per policies that work for OPL.
  7. Correspondence/Communication/Public Relations – N/A.
  8. Old Business
    • Board vacancy – the board discussed potential candidates to fill the current empty position.
    • Laptop Quote – Logan has received a quote from Lazerware for a laptop. He would like to obtain other quotes before making a purchase.
  9. New Business
    • Author Talk – Logan presented an opportunity to invite Matt Tavares to OPL. Matt is the author of holiday books and we would ask him to visit in December. The cost would be $3500 + airfare + hotel. Crystal Trout made a motion to schedule the author visit. Amy Keck seconded the motion. Measure carried.
    • Chapter 8 – Logan presented points of the chapter 8 regulations. OPL is currently in compliance.
  10. Executive Session – N/A
  11. Adjournment – Andrea Puckett made a motion to adjourn. Denyse Eagleson seconded the motion. Meeting was adjourned at 6:22 pm.

Save Minutes submitted by Crystal Trout.

September ’24 Board Meeting Minutes2024-10-14T13:59:56-06:00

October ’24 Board Meeting Agenda

2024-10-04T12:46:05-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

October 8, 2024

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of September 10, 2024 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
    • Committee Reports
      • Finance Committee
      • Personnel Committee
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
      • Board Vacancy
    • New Business
      • Long Range Plan Progress Report
      • Trustee Education
      • Chapter 9 “Public Services: Reference and Reader’s Advisory Services”
    • Executive Session
    • Adjournment
October ’24 Board Meeting Agenda2024-10-04T12:46:05-06:00

August ’24 Board Meeting Minutes

2024-10-04T12:43:39-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

July 10, 2024

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst at 5:30pm.
    • Present – Board members present included Rachel Kinkade, Amy Keck, David Abell, Derek Mason, Andrea Puckett and Julia Eichhorst
    • Absent – Denyse Eagleson and Crystal Trout
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    Rachel Kinkade made a motion to approve the July 2024 minutes with a correction of a typo of the date of the last meeting. Stated under, Call to Order, July 10, 2024 corrected to July 9, 2024.
  4. Treasurer’s Report & Approval of Bills Payable
    • The July 2024 financial reports were reviewed. David Abell made a motion to approve the financials. Derek Mason seconded the motion. Measure carried.
    • Derek Mason made a motion to approve the July bills payable. Andrea Puckett seconded the motion. Measure carried.
    • Janilyn Travis shared that Kemper CPA group has requested July and August 2024 minutes to complete the documentation needed for the 2023-2024 audit.
  5. Committee Reports
    • Finance Committee – -No report
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan Braddock presented a written report and schedule for the library usage.
    • Logan Braddock discussed and provided a schedule for upcoming events.
    • Logan Braddock presented complete service statistics for July 2024 lending services D. Amy Keck made a motion to approve the librarians report. David Abell seconded the motion. Measure Carried.
  7. Correspondence/Communication/Public Relations – N/A.
  8. Old Business – N/A
  9. New Business
    • Intergovernmental Agreement
      1. Logan Braddock presented the current Intergovernmental Agreement that has been used with Richland County Community Unit School District #1, Full Armor Academy, and St. Joseph School to provide all K-12 students with a free library card.
      2. Logan suggested the addition to include K-12 homeschooled students. Logan plans to apply for the Josie Files grant to cover the cost of the homeschool student cards.
      3. David Keck made a motion to approve the Intergovernmental Agreement and pursue providing an equivalent opportunity to homeschooled students. Amy Keck seconded the motion. Measure carried.
    • Board Vacancy – The board discussed potential board members. Discussion will continue at the
      September 2024 meeting.
    • Light fixture replacement – Logan Braddock presented the board with 3 updated bids for light fixture replacements. David Abell made a motion to award the bid to Shultz Heating Cooling & Electrical LLC for $2,500. Rachel Kinakde seconded the motion. Measure carried.
    • Technology Needs – Logan Braddock presented to the board that Lazerware discussed with him that 4 of our computers are not compatible with the Windows 11 update. Lazerware stated that the 4 computers must be replaced and updated by October 2025. Lazerware provided a quote to replace the 4 computers that are not compatible with the update. Logan Braddock expressed the need for an updated laptop for the multipurpose room.
    • Chapter 7 “Collection Management” – Logan Braddock presented Chapter 7 to the board. Logan feels we are in compliance with all state expectations for collection management.
  10. Executive Session – N/A
  11. Adjournment – Amy Keck made a motion to adjourn the meeting. Andrea Puckett seconded the motion. Meeting was adjourned at 6:34pm.

Save Minutes submitted by Rachel Kinkade in Crystal Trout’s absence.

August ’24 Board Meeting Minutes2024-10-04T12:43:39-06:00

September ’24 Board Meeting Agenda

2024-09-06T07:51:10-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

August 13, 2024

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of August 13, 2024 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
    • Committee Reports
      • Finance Committee
      • Personnel Committee
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
      • Board Vacancy
    • New Business
      • Author Talk
      • Chapter 8 “System Member Responsibilities and Resource Sharing”
    • Executive Session
    • Adjournment
September ’24 Board Meeting Agenda2024-09-06T07:51:10-06:00

July ’24 Board Meeting Minutes

2024-08-14T11:37:04-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

July 10, 2024

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by Vice President Rachel Kinkade July 10, 2024 at 5:34 pm.
    • Present – Board members present included Rachel Kinkade, Andrea Puckett, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Derek Mason
    • Absent – Julia Eichhorst, Linn Wells
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the June 11 meeting were reviewed. Derek Mason made a motion to approve the minutes. Denyse Eagleson seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The June 2024 financial reports were reviewed. David Abell made a motion to approve the financials. Amy Keck seconded the motion. Measure carried.
    • David Abell made a motion to approve the June bills payable. Andrea Puckett seconded the motion. Measure carried.
    • Crystal Trout made a motion to open the budget to increase the Per Capita revenue line to $12,920.99, to increase the Carrie Winters Grant revenue and expense lines to $3,000 and to increase the Payroll Tax Update expense line to $1025, moving the additional $25 from the miscellaneous expense line. David Abell seconded the motion. Measure carried
  5. Committee Reports
    • Finance Committee – -No report
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
  7. Correspondence/Communication/Public Relations – N/A.
  8. Old Business
    • Pickleball Agreement – Logan presented the information from the Pickball group. The trustees again stated that if the group would like to donate the equipment to the library with no concessions or rules, we will consider holding and checking out the equipment.
  9. New Business
    • CD Purchase – Last month’s approval of a CD purchase was unable to be fulfilled as the selected CD was not available for government entities. Andrea Puckett made a motion to open a $50,000 CD with funds currently in the general fund, which had been in a CD, at a rate of 4.85 APY for 13 months at First National Bank; additionally, Andrea so moved that if Trustbank will allow us to withdraw the $100,000 currently in a 0.9% CD at Trustbank with little penalties, those funds be re-invested in a 12 month CD at Trustbank with an APY of 4.85%. Derek Mason seconded the motion. Measure carried.
    • Chapter 6 Safety: Logan noted that he is currently updating our emergency plan and working on a building safety checklist to be evaluated at specific intervals.
  10. Executive Session – N/A
  11. Adjournment – Derek Mason made a motion to adjourn. Andrea Puckett seconded the motion. Meeting was adjourned at 6:27 pm.

Save Minutes submitted by Crystal Trout.

July ’24 Board Meeting Minutes2024-08-14T11:37:04-06:00

August ’24 Board Meeting Agenda

2024-08-12T14:56:22-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

August 13, 2024

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of July 09, 2024 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
    • Committee Reports
      • Finance Committee
      • Personnel Committee
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
    • New Business
      • Intergovernmental Agreement
      • Board vacancy
      • Light fixture replacement
      • Technology needs
      • Chapter 7 “Collection Management”
    • Executive Session
    • Adjournment
August ’24 Board Meeting Agenda2024-08-12T14:56:22-06:00

June ’24 Board Meeting Minutes

2024-07-11T10:17:34-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

May 14, 2024

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by Vice President Rachel Kinkade June 11, 2024 at 5:36 pm.
    • Present – Board members present included Rachel Kinkade, Crystal Trout, Denyse Eagleson, Amy Keck, Derek Mason, Linn Wells
    • Absent – David Abell, Julia Eichhorst, Andrea Puckett
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the May 14 meeting were reviewed. Denyse Eagleson made a motion to approve the minutes. Amy Keck seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The May 2024 financial reports were reviewed. Derek Mason made a motion to approve the financials. Crystal Trout seconded the motion. Measure carried.
    • Crystal Trout made a motion to approve the May bills payable. Derek Mason seconded the motion. Measure carried.
    • Amy Keck made a motion to approve the April bills payable. Denyse Eagleson seconded the motion. Measure carried.
    • A $50,000 CD held with First National Bank is maturing on 6/13/24. Crystal Trout made a motion to cash out the CD, place the interest in the general fund and reinvest the $50,000 into a CD with First Financial Bank for 210 days at a rate of 5% interest. Derek Mason seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – -No report
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage. Logan advised that the summer reading program had started and that both the Lego program and teen game nights were continuing.
  7. Correspondence/Communication/Public Relations – N/A.
  8. Old Business – Logan is going to recheck bids for replacing the lighting in the library. Julia is checking with the City regarding repainting the parking lines.
  9. New Business
    • Per Capita – We have received notification that our Per Capita Grant will be $12,920.99.
    • Logan presented end of (fiscal) year statistics: 1971 active library cards, 41,935 physical checkouts/renewals, 32,950 visitors to the library, 5,751 Hoopla borrows, 2,615 Libby borrows, 814 Coud and 2,076 ebook checkouts.
    • Chapter 5 – Building Infrastructure and Maintenance – Logan noted that he had begun a physical inventory of library assets and that the building committee needed to establish a yearly checklist and a 3 and 5 year plan for the building.
    • Olney Pickleball Club has asked the library if we can provide a service of paddle checkouts. Logan is going to ask for more information and return to the board next month.
    • The trustees/library are purchasing $100 in books as a memorial to Charlotte Bruce, past trustee and servant of the Olney Public Library. The trustees offer condolences to her family and are thankful for her service to our community.
  10. Executive Session – N/A
  11. Adjournment – Amy Keck made a motion to adjourn. Derek Mason seconded the motion. Meeting was adjourned at 6:29 pm.

Save Minutes submitted by Crystal Trout.

June ’24 Board Meeting Minutes2024-07-11T10:17:34-06:00

May ’24 Board Meeting Minutes

2024-06-17T17:11:46-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

May 14, 2024

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst May 14, 2024 at 5:30 pm.
    • Present – Board members present included Julia Eichhorst, Crystal Trout, Denyse Eagleson,
      Amy Keck, Derek Mason and Linn Wells
    • Absent – David Abell, Rachel Kinkade and Andrea Puckett
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the April 9 meeting were reviewed. Denyse Eagleson made a motion to approve the minutes. Amy Keck seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • Crystal Trout made a motion to open the budget to move $2690 from Miscellaneous Programming to Miscellaneous Expense. Derek Mason seconded the motion. Measure carried.
    • The April 2024 financial reports were reviewed. Crystal Trout made a motion to approve the financials with the aforementioned budget amendment. Linn Wells seconded the motion. Measure carried.
    • Amy Keck made a motion to approve the April bills payable. Denyse Eagleson seconded the motion. Measure carried.
    • A $40,000 CD held with Trust bank is maturing on 5/18/24. Derek Mason made a motion to cash out the CD, place the interest in the general fund and re-invest the $40,000 into a CD with First National Bank for 18 months at a rate of 4.59%. Crystal Trout seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – -No report
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee–A written report was submitted by the PR
      committee following a review meeting that was held on April 22.
    • Technology Committee-No report
    • Planning Committee-No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage. Logan advised that the summer reading program would start soon and that recent programming had been well attended.
  7. Correspondence/Communication/Public Relations – N/A.
  8. Old Business – Committee Appointments – New committee appointments were distributed to the trustees.
  9. New Business
    • 2024-2025 Library Holidays – Logan reviewed library holidays for the upcoming fiscal year.
    • Chapter 4 – Access – Logan reviewed the points of the chapter and indicated that new lines should be painted in the parking lot. Julia is going to check with the City of Olney about this. Logan suggested that we meet to discuss long-term space needs. He will organize a meeting of the building committee to review needs and present to the trustees.
  10. Executive Session – N/A
  11. Adjournment – Amy Keck made a motion to adjourn. Denyse Eagleson seconded the motion. Meeting was adjourned at 6:27 pm.

Save Minutes submitted by Crystal Trout.

May ’24 Board Meeting Minutes2024-06-17T17:11:46-06:00

April ’24 Board Meeting Minutes

2024-05-16T15:56:35-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

April 9, 2024

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President  Julia Eichhorst April 9, 2024 at 5:30 pm.
    • Present – Board members present included Julia Eichhorst, Rachel Kinkade, Andrea Puckett, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Linn Wells
    • Absent – David Abell, Derek Mason
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the March 12 meeting were reviewed. Andrea Puckett made a motion to approve the minutes. Denyse Eagleson seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • March 2024 financial reports were reviewed. Amy Keck made a motion to approve the financials. Rachel Kinkade seconded the motion. Measure carried.
    • Crystal Trout made a motion to approve the March bills payable. Linn Wells seconded the motion. Measure carried. The board discussed the rising cost of Hoopla. No action was taken.
  5. Committee Reports
    • Finance Committee – Andrea Puckett presented the city health insurance information. The costs have risen. It was decided to keep the same plan for the two employees that are enrolled.
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee–No report
    • Technology Committee-No report
    • Planning Committee-No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Notably, the first lego club was successful, and there are several upcoming programs planned.
  7. Correspondence/Communication/Public Relations – N/A.
  8. Old Business – N/A
  9. New Business
    • Election of board officers – All officers have agreed to continue to serve in their positions: Julia Eichhorst – president, Rachel Kinkade – Vice President, Andrea Puckett – Treasurer, Crystal Trout – Secretary. Crystal Trout made a motion to fill the positions as listed. Linn Wells seconded the motion. Measure carried.
    • Committee Appointments – Julia is postponing the assignment of committees until she has had the opportunity to speak with each trustee to see where they wish to serve.
    • Chapter 3 – Personnel – Logan reviewed the points of the chapter and indicated that OPL is in compliance with all.
  10. Executive Session – N/A
  11. Adjournment – Amy Keck made a motion to adjourn. Andrea Puckett seconded the motion. Meeting was adjourned at 5:59 pm.

Minutes submitted by Crystal Trout.

April ’24 Board Meeting Minutes2024-05-16T15:56:35-06:00
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Contact Info

400 W. Main St.

Phone: 1.618.392.3711

Fax: 1.618.392.3139

Web: olneypubliclibrary.org

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