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August ’22 Board Meeting Minutes

2022-09-14T12:00:31-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

August 9th, 2022

      • Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by
        President Julia Eichhorst, August 9, 2022 at 5:30pm.Present – Board members present included Julia Eichhorst, Crystal Trout, David Abell,
        Denyse Eagleson, Amy Keck, Rachel Kinkade, Brandan Michels, Chelsea Rude
        Absent – Julie Hill
        Others Present – Brittany Bass, Library Director
      • Recognition of Visitors and Public Comments–N/A
      • Secretary’s Report and Approval of Previous Minutes
        The minutes of the July 12, meeting were reviewed. Chelsea Rude made a motion to
        approve the minutes. David Abell seconded the motion. Measure carried.Chelsea Rude made a motion to approve the executive session meeting minutes from the
        July 18 executive session. David Abell seconded the motion. Measure carried.
      • Treasurer’s Report & Approval of Bills Payable
        The July 2022 payable were reviewed. Crystal Trout made a motion to approve the bills
        payable. Chelsea Rude seconded the motion. Measure carried. There were no July financials
        to review at this time as the board has accepted the resignation of bookkeeper Lisa Boehl
        effective July 31. The board thanks Lisa for her years of excellent service and wishes her the
        best of luck.
        Lisa Boehl has agreed to train the new bookkeeper at a contract rate of $75 per hour. Brandan Michels made a motion to approve the training and fee. Chelsea Rude seconded the motion. Measure carried.
      • Committee Reports
        Finance Committee –No report
        Personnel Committee –The personnel committee made a recommendation to contract Janilyn Travis as the library
        bookkeeper at a rate of $675 per month. Brandan Michels made a motion to contract
        Janilyn Travis. Amy Keck seconded the motion. Measure carried.

        The personnel committee also gave a report of the search for a new library director as the
        board has accepted the resignation of Brittany Bass effective August 31. The job has been
        posted on several sites including the OPL website.

        Policy/Bylaws Committee-No report
        Building/Grounds Committee- No report
        Public Relations/Marketing Committee-No report
        Technology Committee-No report
        Planning Committee-No report
        Transition Committee- On July 18, Julia Eichhorst established a transition committee to
        assist in the transition to a new bookkeeper and new director. The committee consists of
        Denyse Eagleson, Amy Keck and Chelsea Rude. The committee is planning to attend a staff
        meeting on August 15.

      • Librarian’s Report –
        Brittany presented a thorough written report to the board of directors as well as a schedule
        of events for August.As Brittany has accepted a position with a local private school, her last full day at the library
        will be August 17, but she will use vacation/sick time to work through the end of the month,
        and will be at the library some evenings/weekends. The board discussed in detail the
        transition of job assignments and scheduling.
      • Correspondence/Communication/Public Relations
      • Old Business
      • New BusinessCommittee Appointments- New committee appointments were distributed to the trustees
        as appointed by Julia Eichhorst.

        Chelsea Rude made a motion to extend all governmental and school agreements through
        the 2022-2023 school year. Rachel Kinkade seconded the motion. Measure carried.

      • Executive Session – NA.
      • Adjournment –Chelsea Rude made a motion to adjourn the meeting. Amy Keck seconded
        the motion. Measure carried. Meeting was adjourned at 6:45 pm.

Minutes submitted by Crystal Trout

August ’22 Board Meeting Minutes2022-09-14T12:00:31-06:00

July ’22 Board Meeting Minutes

2022-09-14T10:58:12-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

July 12th, 2022

    • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by
      President Julia Eichhorst, July 12, 2022 at 5:30pm.
      Present – Board members present included Julia Eichhorst, Julie Hill, Chelsea Rude, Crystal
      Trout, David Abell, Brandan Michels
      Absent – Denyse Eagleson, Amy Keck
      Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper
    • Recognition of Visitors and Public Comments–N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the June 14, meeting were reviewed. Julie Hill made a motion to approve the
      minutes. Chelsea Rude seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      The June 2022, treasurer’s report and bills payable were reviewed. One additional payable
      was presented to Sage for $914 for accounting software. Crystal Trout made a motion to
      accept the treasurer’s report and bills payable and to adjust expenses from miscellaneous
      programs ($467.30) and walmart expense ($2034.23) to Carrie Winters Summer Program
      Grant ($2501.53). David Abell seconded the motion. Measure carried. The board expresses
      their thanks to the Carrie Winters Foundation for their continued support of the library.

Julie Hill made a motion to amend the budget to add revenue and expense of $4500 to the
Carrie Winters Trust Summer Program, and as the per capita grant totaled $12833.98, which
was $1439.98 above what was budgeted, to add that variance amount to miscellaneous
expense. Brandan Michels seconded the motion. Measure carried.

    • Committee Reports
      Finance Committee –No report
      Personnel Committee –No report
      Policy/Bylaws Committee-No report
      Building/Grounds Committee- No report
      Public Relations/Marketing Committee-No report
      Technology Committee-No report
      Planning Committee-No report
    • Librarian’s Report – Brittany presented a thorough written report to the board of directors
      as well as a schedule of events for July. Noted that the summer reading program was a
      tremendous success and will wrap up tomorrow with the summer reading challenge pizza
      party.
      Rachel Kinkade will be joining the board in August and new sub-committee and contact
      forms were distributed to the trustees which include Rachel.
    • Correspondence/Communication/Public Relations
    • Old Business –Defibrillator Request – Carle Richland Memorial Hospital has denied our request for funds to
      purchase a defibrillator as their policies prevent it. They have offered to assist us in choosing
      a good unit if we purchase one ourselves and to assist with our training to use the unit.

West Richland Book Barn – The “barn” is almost complete and we will try to arrange a
ribbon cutting with the Olney Chamber when it is installed and ready to open.

Action Pest Control-We will continue with their service until no longer needed.

    • New Business –Policy Change-The policy/by-laws committee submitted changes for review with regard to
      the job description and qualifications of the bookkeeper. Chelsea Rude made a motion to
      accept the proposed changes. Brandan Michels seconded the motion. Measure carried.
      Brittany will update the policy manual and give the trustees pages to update their manuals.
    • Executive Session – Motion was made by Chelsea Rude to enter into executive session at
      6:02pm and seconded by David Abell. Motion carried unanimously. The board moved into
      executive session until 8:25pm at which time the executive session was ended with a
      unanimous vote. No actions were taken.
    • Adjournment – –Crystal Trout made motion to adjourn at 8:29pm. Brandan Michels seconded
      the motion. Measure carried. Meeting was adjourned.

Minutes submitted by Crystal Trout

July ’22 Board Meeting Minutes2022-09-14T10:58:12-06:00

June ’22 Board Meeting Minutes

2022-07-26T15:00:10-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

June 14, 2022

    • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, June 14, 2022 at 5:30pm.
      Present – Board members present included Julia Eichhorst, Chelsea Rude, Denyse Eagleson, Amy Keck, Julie Hill, Brandan Michels
      Absent – David Abell, Crystal Trout
      Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper
    • Recognition of Visitors and Public Comments–N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the May 10th, meeting were reviewed. Chelsea Rude made a motion to approve the minutes. Brandan Michels seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      May 2022, treasurer’s report was reviewed. Brandan Michels made a motion to approve the treasurer’s report. Amy Keck seconded the motion. Measure carried. April bills payable were presented. Chelsea Rude made a motion to approve the payables. Denyse Eagleson seconded the motion. Measure carried.
    • Committee Reports
      Finance Committee – No Report.
      Personnel Committee – No Report.
      Policy/Bylaws Committee – No Report
      Building/Grounds Committee – No report
      Public Relations/Marketing Committee – Presented their annual report from May 10 meeting.
      Technology Committee – No report
      Planning Committee – No Report
    • Librarian’s Report – Brittany presented a thorough written report to the board of directors as well as a schedule of events for June.
    • Correspondence/Communication/Public Relations – BJulia Eichhorst made the board members aware that a portion of the proceeds from this year’s Oktoberfest will be given to the Olney Public Library. Board members and staff are encouraged to help work if they can.
    • Old Business –Defibrillator Request – Brittany has submitted a request for funds from Carle RMH to purchase a machine for the library. We are still awaiting a response. Brittany will check with Tara at Carle RMH in the upcoming week.West Richland Book Barn – Fox River Woodworking is almost finished with the West Richland Book Barn.

      Board Member Vacancy – Brittany let the board know that Rachel Kincaid has accepted the position of becoming the next Olney Public Library board member. She is awaiting the city council approval and due to schedule conflicts for July, her first meeting in attendance will be August.

    • New Business –Eat Healthy Richland – Brittany presented a description of a grant/local committee who are seeking the library’s help with a project that originates from Carle RMH. After much discussion the board felt that this project wasn’t a great fit for the library and would not line up with the overall goals and mission of the library.

      Action Pest Control – Brittany presented a recent pest issue to the board in which the contracted pest control company was brought in. The suggestion of Action Pest Control is to continue with a monthly checkup until no longer needed. The proposal for the checkup is $325 per month and $95 per treatment when needed. Brittany asked if the board wanted to move forward with the checkup. Chelsea Rude made a motion to move forward with the monthly checkup by Action Pest Control. Brandan Michels seconded the motion. Measure carried.

    • Executive Session – N/A
    • Adjournment – Julie Hill made a motion to adjourn the meeting. Chelsea Rude seconded the motion. Measure carried. Meeting was adjourned at 6:04 pm.

Minutes submitted by Brittany Bass for Crystal Trout

June ’22 Board Meeting Minutes2022-07-26T15:00:10-06:00

May ’22 Board Meeting Minutes

2022-06-28T12:16:02-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

May 10, 2022

    • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, May 10, 2022 at 5:30pm.
      Present – Board members present included Julia Eichhorst, Chelsea Rude, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck
      Absent – Julie Hill, Brandan Michels
      Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper
    • Recognition of Visitors and Public Comments–N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the April 12, meeting were reviewed. Chelsea Rude made a motion to approve the minutes. David Abell seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      The April 2022, treasurer’s report was reviewed. Amy Keck made a motion to approve the treasurer’s report. Crystal Trout seconded the motion. Measure carried. April bills payable were presented with one additional payment to Zoobean Inc. for $895.00. Chelsea Rude made a motion to approve the payables. David Abell seconded the motion. Measure carried. 

       

      Chelsea Rude made a motion to amend the budget to move $1500 from health and life insurance expense to personnel expense, and to carry over to the 2023 budget $2144 for the Wal Mart Foundation expenses and $1258 for the Carrie Winters Resource Center expenses from both of these grants. David Abell seconded the motion. Measure carried.

    • Committee Reports
      Finance Committee – No Report.
      Personnel Committee – No Report.
      Policy/Bylaws Committee – No Report
      Building/Grounds Committee – No report
      Public Relations/Marketing Committee – Committee met on May 10 and will present a report at the June meeting.
      Technology Committee – No report
      Planning Committee – No Report
    • Librarian’s Report – Brittany presented a thorough written report to the board of directors as well as a schedule of events for May.
    • Correspondence/Communication/Public Relations – Brittany has written a thank you note to the 4-H Hilltoppers for helping clean up the landscaping at the library.
    • Old Business –

      Defibrillator Request – Brittany has submitted a request for funds from Carle RMH to purchase a machine for the library.

       

      West Richland Book Barn – Brittany attended the Noble Village Hall meeting on April 25th and it was approved by the village council to put the new book barn on the village hall building in Noble. Fox River Woodworking is going to make the actual barn and will work with the village regarding size and installation. Fox River Woodworking is donating the labor for this project to the library.

    • New Business –Board Vacancy- Beverly Loomis has submitted her resignation as trustee effective immediately. The trustees made recommendations to submit to the mayor for a replacement trustee.
    • Executive Session – N/A
    • Adjournment – Chelsea Rude made a motion to adjourn the meeting. Amy Keck seconded the motion. Measure carried. Meeting was adjourned at 6:18 pm.

Minutes submitted by Crystal Trout

May ’22 Board Meeting Minutes2022-06-28T12:16:02-06:00

April ’22 Board Meeting Minutes

2022-05-24T15:28:36-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

April 12, 2022

    • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, April 12, 2022 at 5:30pm.
      Present – Board members present included Julia Eichhorst, Crystal Trout, Julie Hill, David Abell, Denyse Eagleson, Amy Keck, Brandan Michels, Chelsea Rude
      Absent – Beverly Loomis
      Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper
    • Recognition of Visitors and Public Comments–N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the March 8, meeting were reviewed. Chelsea Rude made a motion to approve the minutes. Julie Hill seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      The March 2022, treasurer’s report and bills payable were reviewed. Crystal Trout made a motion to approve the treasurer’s report and approve the bills payable. Amy Keck seconded the motion. Measure carried.
      Julie Hill made a motion to open the budget to include a $3000 grant from the Wal*Mart D.C. that has been awarded and received, with a revenue and expense line for that grant to be added to the financials. Chelsea Rude seconded the motion. Measure carried.
    • Committee Reports
      Finance Committee – No Report.
      Personnel Committee – No Report.
      Policy/Bylaws Committee – No Report
      Building/Grounds Committee – No report
      Public Relations/Marketing Committee – No Report
      Technology Committee – No report
      Planning Committee – No Report
    • Librarian’s Report – Brittany presented a thorough written report to the board of directors as well as a schedule of events for April.
    • Correspondence/Communication/Public Relations – A patron has requested to have a fundraiser on behalf of the library to raise funds for non-resident fees. After discussion, the board decided that with no affiliation to the library or memorandum of understanding or non-profit status of the individual, it was not in the best interest of the library at this time. The library is thankful for this individual’s interest in helping.
    • Old Business – Carle RMH Defibrillator Request-Brittany has written a request for funds from Carle RMH to purchase a machine for the library which she will submit this week. Brittany was directed by Carle that this was the best course to request the assistance.
    • New Business –Board Member Officers – All current officers agreed to continue in their positions for the next year.

      Committee Appointments- Committee appointments were distributed to the trustees.

      Brittany made a request to the trustees to reach out to the community of Noble with a “leave a book, take a book” book barn. Brittany would start the collection in the book barn with donated books at the library. Brittany is getting a quote to have the book barn built and has been in contact with the village hall about the program. Many of our non-resident patrons are from the community of Noble. The village hall would like the book barn to be mounted on their building. That building is staffed through the week and well lit. Brittany will bring the quote to the trustees at the May meeting for further discussion.

    • Executive Session – N/A
    • Adjournment – Julie Hill made a motion to adjourn the meeting. David Abell seconded the motion. Measure carried. Meeting was adjourned at 6:06 pm.

Minutes submitted by Crystal Trout

April ’22 Board Meeting Minutes2022-05-24T15:28:36-06:00

March ’22 Board Meeting Minutes

2022-04-20T10:41:52-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

March 8, 2022

    • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, March 8, 2022 at 5:33pm.
      Present – Board members present included Julia Eichhorst, Crystal Trout, Julie Hill, David Abell, Denyse Eagleson, Amy Keck, Chelsea Rude
      Absent – Brandan Michels and Beverly Loomis
      Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper
    • Recognition of Visitors and Public Comments–N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the February 8, meeting were reviewed. Julie Hill made a motion to approve the minutes. Chelsea Rude seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      The February 2022, treasurer’s report was reviewed. Crystal Trout made a motion to approve the treasurer’s report. David Abell seconded the motion. Measure carried. February bills payable were presented. Crystal Trout made a motion to approve the bills payable. David Abell seconded the motion. Measure carried.
    • Committee Reports
      Finance Committee – Chelsea Rude has been made the chair of the finance committee as she serves as treasurer of the Trustees.
      Personnel Committee – The director evaluation was reviewed with the director at a personnel meeting held before the meeting. Summaries of the evaluations have been sent to the trustees.
      Policy/Bylaws Committee – No Report
      Building/Grounds Committee – No report
      Public Relations/Marketing Committee – No Report
      Technology Committee – No report
      Planning Committee – No Report
    • Librarian’s Report – Brittany presented a thorough written report to the board of directors as well as a schedule of events for March.
    • Correspondence/Communication/Public Relations – N/A.
    • Old Business –

      OPL Insurance – The trustees reviewed an email from Cindy Harlan regarding the new insurance policies. The trustees asked that when the representative of the new insurance company came into town to assess the buildings that Brittany be able to meet with them to clarify issues. Brittany will advise the trustees when that is taking place so they might attend if they wish.

       

      Trustee Continuing Education – The trustees have been presented with the sexual harassment education from the state of IL and the certificates were signed and given to Brittany to keep on file.

    • New Business – N/A
    • Executive Session – N/A
    • Adjournment – David Abell made a motion to adjourn the meeting. Julie Hill seconded the motion. Measure carried. Meeting was adjourned at 6:08 pm.

Minutes submitted by Crystal Trout

March ’22 Board Meeting Minutes2022-04-20T10:41:52-06:00

February ’22 Board Meeting Minutes

2022-03-23T09:59:01-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

February 8, 2022

    • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, February 8, 2022 at 5:30pm.
      Present – Board members present included Julia Eichhorst, Crystal Trout, Julie Hill, David Abell, Denyse Eagleson, Brandan Michels, Amy Keck, Beverly Loomis, Chelsea Rude
      Absent –
      Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper
    • Recognition of Visitors and Public Comments–N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the January 11, meeting were reviewed. Beverly Loomis made a motion to approve the minutes. Amy Keck seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      The January 2022, treasurer’s report was reviewed. Julie Hill made a motion to approve the treasurer’s report. Brandan Michels seconded the motion. Measure carried. January bills payable were presented with an additional payment of $22.99 to the Sallie Logan Public Library. David Abell made a motion to approve the bills payable. Crystal Trout seconded the motion. Measure carried.

      The insurance of the library employee now opting out of city insurance and using medicare + supplement was discussed. The board indicated that they wished her to receive full reimbursement for the insurance she is now paying, with the amount spread out over the 26pay periods of the year.

      It was reported that the City of Olney’s new insurance coverage for the library is for $503928 for property and building and $267928 for contents. The current value of just our collection, not including furniture, computers, etc is $699784. The trustees asked Brittany and Lisa to check further with the City of Olney about the coverage and if the library needed to be listed as an additional insured on the policy since the building is technically not owned by the City of Olney.

    • Committee Reports
      Finance Committee – The finance committee met on February 1 to review and discuss the 2022-2023 fiscal budget.
      Personnel Committee – The director evaluations have been turned in and put together, with one trustee still needing to submit their evaluation. This will be done and compiled immediately, and review will be made with Brittany before the march meeting.
      Policy/Bylaws Committee – No Report
      Building/Grounds Committee – No report
      Public Relations/Marketing Committee – No Report
      Technology Committee – No report
      Planning Committee – No Report
    • Librarian’s Report – Brittany presented a thorough written report to the board of directors as well as a schedule of events for February.
    • Correspondence/Communication/Public Relations – A non-homestead exemption letter was received from the Supervisor of Assessments and will be signed by President Eichhorst and returned.
    • Old Business – N/A.
    • New Business

      2022-2023 Budget – The proposed 2022-2023 was presented to the trustees and recommended by the finance committee. Chelsea Rude made a motion to accept the proposed budget. Julie Hill seconded the motion. Measure Carried.

      Trustee Continuing Education – Brittany passed out a sexual harassment training program from the State of IL which trustees are required to review. She asked trustees to please review the documents and a signature of completion will be asked for at the March meeting.

      Design Force/Effingham Sign quotes – Brittany presented a quote for a mural at the entrance of the library, window coverings for the work room and mapping signage at the end of the bookshelves from Design Force for $725.The previous quote from Effingham Sign was $2416. Julie Hill made a motion to accept the quote of $724 using funds from the special building reserve, with approval of a 10% overage if needed. David Abell seconded the motion. Measure carried

    • Executive Session – N/A
    • Adjournment – Amy Keck made a motion to adjourn the meeting. Chelsea Rude seconded the motion. Measure carried. Meeting was adjourned at 6:43 pm.

Minutes submitted by Crystal Trout

February ’22 Board Meeting Minutes2022-03-23T09:59:01-06:00

January ’22 Board Meeting Minutes

2022-02-17T17:43:06-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

January 11, 2022

    • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, January 11, 2022 at 5:30pm.
      Present – Board members present included Julia Eichhorst, Crystal Trout, Julie Hill, David Abell, Denyse Eagleson, Brandan Michels, Amy Keck, Beverly Loomis, Chelsea Rude
      Absent –
      Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper
    • Recognition of Visitors and Public Comments–N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the December 14, meeting were reviewed. Chelsea Rude made a motion to approve the minutes. Beverly Loomis seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      The December 2021, treasurer’s report was reviewed. It was noted that general liability went from $494 to $2136.92 and property insurance went from $3379 to $811.58 with the City of Olney’s new insurance plan and carrier. It was further noted that the general liability is a taxed income and since we submitted our levy without knowledge that this change would take place, we are now not able to increase it to cover the cost. Overall, however, the changes will net a $1247 savings. The board expressed concern over the cost of the property insurance as it seems very low, and trustees aren’t aware of the actual coverage. Brittany and Lisa are inquiring with the City to learn more. Brandan Michels made a motion to approve the treasurer’s report. David Abell seconded the motion. Measure carried. November bills payable were presented with additional payments of $100 to VLN Broadcasting, $30 to Runyon Insurance and $10 to the Secretary of State. Amy Keck made a motion to approve the bills payable. Julie Hill seconded the motion. Measure carried.Chelsea Rude made a motion to approve a budget change to increase the general liability insurance expense by $1587, noting that the trustees are approving the adjustment change until we receive additional information from the City of Olney regarding our new coverage and policy. David Abell seconded the motion. Measure carried.
    • Committee Reports
      Finance Committee – No report
      Personnel Committee – No Report
      Policy/Bylaws Committee – No Report
      Building/Grounds Committee – No report
      Public Relations/Marketing Committee – No Report
      Technology Committee – No report
      Planning Committee – No Report
    • Librarian’s Report – Brittany presented a thorough written report to the board of directors as well as a schedule of events for January. Brittany presented a quote for additional signage in the library. The board asked her to obtain a second quote.
    • Correspondence/Communication/Public Relations – N/A.
    • Old Business – N/A.
    • New Business – Brittany presented the 2022 holiday closing schedule for review by the trustees. A proposed salary schedule was presented to the board and discussed. The board sent final figures to Lisa Boehl for preparation of the 2022-23 fiscal budget.

      Brittany asked for committees to submit any budget requests they might have.

      Library director evaluation forms were emailed to the trustees. Julie asked for them to be completed and emailed to her by the Tuesday before the next board meeting. The personnel committee will meet with Brittany on February 8 before the board meeting to review the evaluations.

    • Executive Session – N/A
    • Adjournment – Julie Hill made a motion to adjourn the meeting. Chelsea Rude seconded the motion. Measure carried. Meeting was adjourned at 7:25 pm.

Minutes submitted by Crystal Trout

January ’22 Board Meeting Minutes2022-02-17T17:43:06-06:00

November ’21 Board Meeting Minutes

2021-12-17T15:58:09-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

November 9, 2021

    • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, November 9, 2021 at 5:30pm.
      Present – Board members present included Julia Eichhorst, Julie Hill, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Beverly Loomis, Brandan Michels
      Absent – Chelsea Rude
      Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper
    • Recognition of Visitors and Public Comments–N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the October 12, meeting were reviewed. David Abell made a motion to approve the minutes. Beverly Loomis seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      The October 2021, treasurer’s report was reviewed and bills payable were presented. Crystal Trout made a motion to approve the report and bills payable. Julie Hill seconded the motion. Measure carried.

      Julie Hill made a motion to amend the budget to increase the personnel expense line by $10,000 with funds from the restricted reserve fund. Crystal Trout seconded the motion. Measure carried.

    • Committee Reports
      Finance Committee – No report
      Personnel Committee – Library director’s evaluation begins this month with the distribution of Brittany’s self evaluation.
      Policy/Bylaws Committee – Policies need to have their annual review. Beverly Loomis will call the committee meeting.
      Building/Grounds Committee – No report
      Public Relations/Marketing Committee – No Report
      Technology Committee – No report
      Planning Committee – No Report
    • Librarian’s Report – Brittany presented a thorough written report to the board of directors as well as a schedule of events for November and early December. She noted that the 2020 census numbers were down to 8,701 city residents, which will affect the state per capita grant.
    • Correspondence/Communication/Public Relations – N/A.
    • Old Business – N/A.
    • New Business

      Committee Assignments/New Members – The mayor has appointed Denyse Eagleson and Amy Keck as trustees to the library board. New committee assignments have been distributed including the new trustees.

       

      Staff bonuses – Julie Hill made a motion to give the four staff members a net holiday bonus of $50 and the library director a net holiday bonus of $100. Deductions will be made as required by law. Net amounts will be after deductions. Lisa Boehl and Kyle Ziegler will also each be given a $50 holiday bonus. Beverly Loomis seconded the motion. Measure carried.

       

      Tuition Reimbursement – David Abell made a motion to give the library director a bonus upon completion of her master’s degree in December. Brittany has done an excellent job managing the library since she was hired, and has achieved her master’s degree as was the wish of the 2018 board of trustees. The trustees wish to show their appreciation to Brittany for her hard work and success.  Amy Keck seconded the motion. Measure carried.

    • Executive Session – N/A
    • Adjournment – Beverly Loomis made a motion to adjourn the meeting. Brandan Michels seconded the motion. Measure carried. Meeting was adjourned at 7:02 pm.
  •  
  1.  

Minutes submitted by Crystal Trout

November ’21 Board Meeting Minutes2021-12-17T15:58:09-06:00

October ’21 Board Meeting Minutes

2021-11-16T16:11:16-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

October 12, 202

    • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, October 12, 2021 at 5:29pm.
      Present – Board members present included Julia Eichhorst, Julie Hill, Chelsea Rude, Crystal Trout, David Abell, Brandan Michels
      Absent – Beverly Loomis and Michelle Simpson
      Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper
    • Recognition of Visitors and Public Comments–N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the August 10 and September 14 meetings were reviewed. Chelsea Rude made a motion to approve the minutes. Julie Hill seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      The August and September 2021, treasurer’s reports were reviewed. Brandan Michels made a motion to approve the reports. David Abell seconded the motion. Measure carried. The August and September bills payable were presented. Crystal Trout made a motion to approve the bills payable. Chelsea Rude seconded the motion. Measure carried.
    • Committee Reports
      Finance Committee – No report
      Personnel Committee – Staff evaluations have been completed. Personnel committee will meet tonight to review the evaluations with the director.
      Policy/Bylaws Committee – Policies need to have their annual review. Two new policies which will be discussed at this meeting will need to be updated. Beverly Loomis will call the committee meeting.
      Building/Grounds Committee – No report
      Public Relations/Marketing Committee – No Report
      Technology Committee – No report
      Planning Committee – Long range plan was sent to the board members before the August. meeting for review.
    • Librarian’s Report – Brittany presented a thorough written report to the board of directors.
    • Correspondence/Communication/Public Relations
      The Trustees received a resignation letter from Michelle Simpson. The board thanks Michelle for her service to the library. Replacement trustees were discussed and recommendations will be sent to the mayor.The library has received a letter from Trustbank indicating that a memorial gift was left to the library from the estate of the RoseEllen I Hahn trust.

      At the recommendation of Brittany and after discussion, Crystal Trout made a motion to open the budget and add the trust income of $17942.97 to memorials and approve expenses to the budget as follows: $7942.97 to Restricted General fund, $3200 to Digital Services, $1500 to Advertising, $2300 to Books, $2000 to Miscellaneous Expense and $1000 to Miscellaneous Programming. Chelsea Rude seconded the motion. Measure carried.

    • Old Business – N/A.
    • New Business
      Credit/Debit Card Option – Brittany advised the trustees that she continues to have patrons who wish to pay fees via credit card. It was decided that patrons could pay fees via the OPL website on our paypal account with their credit card, and that the service charge for the transaction would be added to the fees due by the patron. This policy will need to be included in the “fees” section of our policy manual. Brittany will modify the website to indicate the paypal account is for donations and fees.Library Staff Evaluations Summary – Brittany reported that staff evaluations have been completed and all went well. She will review them in more detail after the meeting with the personnel committee.

      Cards for Kids Act/Veterans – IL has now passed legislation that “all student aged children” who meet USDA poverty guidelines and all disabled veterans with over 70% disability will receive free access to IL public libraries regardless of their geographic location within a county. Brittany reported that the librarians are still trying to figure out how to administer this law. The numbers that will affect our library will be smaller than most libraries as we already offer free library service to all school aged children attending public or private schools. The state of IL will not reimburse local libraries for the loss of “out of city” revenue/ fees. This new policy will also need to be written into OPL’s policy manual.

      Libby– Brittany has requested to offer a new digital service called “Libby” which will be paid for the first two years by the gift from the Hahn trust.

      Public Sign Usage – Brittany has received requests from organizations to post announcements on the library’s digital sign. The trustees recommended we not begin this practice as it could become a difficult one to manage

    • Executive Session – N/A
    • Adjournment – Julie Hill made a motion to adjourn the meeting. Brandan Michels seconded the motion. Measure carried. Meeting was adjourned at 6:33 pm.

Minutes submitted by Crystal Trout

October ’21 Board Meeting Minutes2021-11-16T16:11:16-06:00
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Contact Info

400 W. Main St.

Phone: 1.618.392.3711

Fax: 1.618.392.3139

Web: olneypubliclibrary.org

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