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December ’23 Board Meeting Minutes

2024-01-25T15:53:19-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

December 12, 2023

      • Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst December 12, 2023 at 5:33 pm.
        Present – Board members present included Julia Eichhorst, Rachel Kinkade, Andrea Puckett, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Linn Wells
        Absent – N/A
        Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
      • Recognition of Visitors and Public Comments – N/A
      • Secretary’s Report and Approval of Previous Minutes
        The minutes of the November 14 meeting were reviewed. David Abell made a motion to approve the minutes. Amy Keck seconded the motion. Measure carried.
      • Treasurer’s Report & Approval of Bills Payable
        • The November 2023 financial reports were reviewed. Crystal Trout made a motion to approve the financials and the bills payable. David Abell seconded the motion. Measure carried.
        • Amy Keck made a motion to approve the tax levy for the 2024-2025 year. Denyse Eagleson seconded the motion. Measure carried.
        • David Abell made a motion to open the budget to add the Philip Crackel donation for children’s books to both the revenue and expense for $600, and to move $17,400 from the special reserve building fund to building and maintenance for the HVAC system that was purchased. Linn Wells seconded the motion. Measure carried.
      • Committee Reports
        Finance Committee – No report
        Personnel Committee – The personnel committee met with Logan on December 11 to review his compiled evaluation from the trustees. The evaluation graded Logan very well and the board appreciates Logan’s service to the library.
        Policy/Bylaws Committee – No report
        Building/Grounds/Technology Committee–No report
        Public Relations/Marketing Committee–No report
        Technology Committee-No report
        Planning Committee-No report
      • Librarian’s Report
        • Logan presented a written report and schedule for the library usage.
        • Logan is working on the Per Capita Grant application which is due in January.
        • The sign policy was finalized and will be added to the library policy manual.
      • Correspondence/Communication/Public Relations – N/A.
      • Old Business
        • The key to the lockbox still has not been found. Julia is going to pursue having the box opened with First National Bank.
      • New Business
        • Board Vacancy – Brandan Michels has resigned from the board.
        • Chapter 12 from Serving our Public was reviewed. Logan indicated that he is hoping to have technology classes in the library next year to help improve our services and that the library needs to begin reviewing our internet policy annually.
      • Executive Session – N/A
      • Adjournment – Rachel Kinkade made a motion to adjourn the meeting. Andrea Puckett seconded the motion. Measure carried. Meeting was adjourned at 6:07 pm. Staff and trustee holiday party followed the meeting.

Minutes submitted by Crystal Trout.

December ’23 Board Meeting Minutes2024-01-25T15:53:19-06:00

January ’24 Board Meeting Agenda

2024-01-05T14:18:50-06:00
Board Meeting Agenda

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

January 09, 2024

      • Call to Order – Roll Call
      • Recognition of Visitors and Public Comments
      • Secretary’s Report and Approval of December 12, 2023 minutes
      • Treasurer’s Report & Approval of Bills Payable
        • Approval of Treasurer’s report
        • Approval of bills payable
        • Open budget for Carrie Winter Grant and Donation
      • Committee Reports
        • Finance Committee
        • Personnel Committee
        • Policy/Bylaws Committee
        • Building/Grounds Committee
        • Public Relations/Marketing Committee
        • Technology Committee
        • Planning Committee
        • Transition Committee
      • Librarian’s Report
      • Correspondence/Communication/Public Relations
      • Old Business
      • New Business
        • Author Talks
        • Chapter 13 Marketing, Promotion, and Collaboration in Serving Our Public
      • Executive Session
      • Adjournment
January ’24 Board Meeting Agenda2024-01-05T14:18:50-06:00

November ’23 Board Meeting Minutes

2023-12-28T21:32:30-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

November 14, 2023

      • Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst November 14, 2023 at 5:32 pm.
        Present – Board members present included Julia Eichhorst, Crystal Trout, David Abell, Amy Keck, Brandan Michels, Andrea Puckett, Linn Wells
        Absent – Denyse Eagleson, Rachel Kinkade
        Others Present – Logan Braddock, Director
      • Recognition of Visitors and Public Comments – N/A
      • Secretary’s Report and Approval of Previous Minutes
        The minutes of the October meeting were reviewed. David Abell made a motion to approve the minutes. Andrea Puckett seconded the motion. Measure carried.
      • Treasurer’s Report & Approval of Bills Payable
        • The October 2023 financial reports were reviewed. Crystal Trout made a motion to approve the financials. Amy Keck seconded the motion. Measure carried.
        • Brandan Michels made a motion to approve the bills payable with the addition of an invoice from Enews Networks for $97.00. David Abell seconded the motion. Measure carried.
      • Committee Reports
        Finance Committee – No report
        Personnel Committee – Logan presented his self evaluation to the board. The board will prepare their evaluations and the totals will be presented to Logan in December.
        Policy/Bylaws Committee – No report
        Building/Grounds/Technology Committee–No report
        Public Relations/Marketing Committee–No report
        Technology Committee-No report
        Planning Committee-No report
      • Librarian’s Report
        • Logan presented a written report and schedule for the library usage.
        • The board discussed closures for the Christmas and New Year holidays.
      • Correspondence/Communication/Public Relations – N/A.
      • Old Business
        • Election of Vice President – Rachel Kinkade has agreed to serve as Vice President of the Board. The board agreed unanimously for the role to be filled by Rachel.
        • Electronic Sign Policy – Logan presented a written sign policy for the trustees to review. A small addition was suggested. The trustees will vote to add the policy to the library policies at the December meeting.
      • New Business
        • Staff bonuses – Amy Keck made a motion to provide holiday bonuses to library employees to be given at the 1st pay period in December. Brandan Michels seconded the motion. Measure carried.
        • Holiday Lights – Two quotes for lights were presented. Crystal Trout made a motion to use Puckett at a cost of $800. Brandan Michels seconded the motion. Measure carried.
      • Executive Session – N/A
      • Adjournment – Andrea Puckett made a motion to adjourn the meeting. Amy Keck seconded the motion. Measure carried. Meeting was adjourned at 6:48 pm.

Minutes submitted by Crystal Trout.

November ’23 Board Meeting Minutes2023-12-28T21:32:30-06:00

December ’23 Board Meeting Agenda

2023-12-07T16:11:59-06:00
Board Meeting Agenda

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

December 12th, 2023

      • Call to Order – Roll Call
      • Recognition of Visitors and Public Comments
      • Secretary’s Report and Approval of November 14, 2023 minutes
      • Treasurer’s Report & Approval of Bills Payable
        • Approval of Treasurer’s report
        • Approval of bills payable
      • Committee Reports
        • Finance Committee
        • Personnel Committee
        • Policy/Bylaws Committee
        • Building/Grounds Committee
        • Public Relations/Marketing Committee
        • Technology Committee
        • Planning Committee
        • Transition Committee
      • Librarian’s Report
      • Correspondence/Communication/Public Relations
      • Old Business
      • New Business
        • Board vacancy
        • Chapter 12 Technology in Serving Our Public
      • Executive Session
      • Adjournment
December ’23 Board Meeting Agenda2023-12-07T16:11:59-06:00

October ’23 Board Meeting Minutes

2023-11-28T18:01:42-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

October 10, 2023

      • Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst October 10, 2023 at 5:32 pm.
        Present – Board members present included Julia Eichhorst, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Rachel Kinkade, Brandan Michels, Andrea Puckett
        Absent – N/A
        Others Present – Logan Braddock, Director, Janilyn Travis, Bookkeeper
      • Recognition of Visitors and Public Comments – N/A
      • Secretary’s Report and Approval of Previous Minutes
        The minutes of the September 12 meeting were reviewed. It was noted that the meeting adjourned at 6:29, not 5:29 as presented. David Abell made a motion to approve the minutes with the adjournment time change. Rachel Kinkade seconded the motion. Measure carried.
      • Treasurer’s Report & Approval of Bills Payable
        • The September 2023 financial reports were reviewed. Amy Keck made a motion to approve the financials. Crystal Trout seconded the motion. Measure carried.
        • Brandan Michels made a motion to approve the bills payable as presented. Denyse Eagleson seconded the motion. Measure carried.
      • Committee Reports
        Finance Committee – No report
        Personnel Committee –No report
        Policy/Bylaws Committee – Committee met on September 18. David Abell, Rachel Kinkade, Julia Eichhorst and Logan were present. The committee discussed the new paid leave policy for part time employees that is being implemented by state of IL, effective Jan 1. (More information in new business.)
        Building/Grounds/Technology Committee–No report
        Public Relations/Marketing Committee–No report
        Technology Committee-No report
        Planning Committee-No report
      • Librarian’s Report
        • Logan presented a written report and schedule for the library usage.
      • Correspondence/Communication/Public Relations – N/A.
      • Old Business
        • Board Vacancy – It was noted that the IL Library Board policy is for trustees to be selected from the library supporting tax base, so no policy changes will be made regarding allowing trustees from outside city limits. Julia has been given the name of a local business person interested in serving as a trustee. She will follow up with her.
        • A/C Replacement – Logan reviewed additional quotes for the replacement of bad A/C units. The trustees have been presented with quotes from Read’s, Schultz and Hinterscher. Brandan Michaels made a motion to accept a quote from Hinterscher to replace two heating and A/C units at a total cost of $17,400 with funds from Building and Maintenance reserve. Crystal Trout seconded the motion. Measure carried.
      • New Business
        • Safety Deposit Box – OPL has a box at First National Bank and at this time, the keys are missing. The cost is $185 to have the lock drilled out. Julia is going to follow up with FNB regarding the opening of the box.
        • Election of V.P. – tabled until the November meeting.
        • Paid leave for all workers policy – The trustees reviewed the information proposed by the policy committee. It was decided that our part time workers’ leave will be calculated by calendar year and that the hours would be given in a front loaded manner. The policy committee will re-write the policy manual and present it at the November meeting for approval. Meanwhile, Logan is going to discuss the program with the part time employees.
        • Electronic Sign Policy – Logan is going to propose a written policy at the next meeting for use/advertising of local events on the library’s electronic sign.
        • Chapter 10 of the ILS was reviewed regarding programming.
      • Executive Session – N/A
      • Adjournment – Andrea Puckett made a motion to adjourn the meeting. Amy Keck seconded the motion. Measure carried. Meeting was adjourned at 6:48 pm.

Minutes submitted by Crystal Trout.

October ’23 Board Meeting Minutes2023-11-28T18:01:42-06:00

November ’23 Board Meeting Agenda

2023-11-14T08:07:56-06:00
Board Meeting Agenda

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

November 14th, 2023

      • Call to Order – Roll Call
      • Recognition of Visitors and Public Comments
      • Secretary’s Report and Approval of October 10, 2023 minutes
      • Treasurer’s Report & Approval of Bills Payable
        • Approval of Treasurer’s report
        • Approval of bills payable
      • Committee Reports
        • Finance Committee
        • Personnel Committee – Library board Director’s Self Evaluation
        • Policy/Bylaws Committee
        • Building/Grounds Committee
        • Public Relations/Marketing Committee
        • Technology Committee
        • Planning Committee
        • Transition Committee
      • Librarian’s Report
      • Correspondence/Communication/Public Relations
      • Old Business
        • Election of Vice President
        • Electronic Sign Policy
      • New Business
        • Staff bonuses
        • Holiday Lights
        • Chapter 11 Youth/Young Adult Services in Serving Our Public
      • Executive Session
      • Adjournment
November ’23 Board Meeting Agenda2023-11-14T08:07:56-06:00

September ’23 Board Meeting Minutes

2023-10-11T15:40:29-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

September 12, 2023

      • Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst September 12, 2023 at 5:30pm.
        Present – Board members present included Julia Eichhorst, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Rachel Kinkade, Brandan Michels
        Absent – N/A
        Others Present – Logan Braddock, Director, Janilyn Travis, Bookkeeper
      • Recognition of Visitors and Public Comments – Attending the meeting was Andrea Puckett, who is joining the board, but has not been officially appointed by Mayor Lambird.
      • Secretary’s Report and Approval of Previous Minutes
        The minutes of the August 8 meeting were reviewed. David Abell made a motion to approve the minutes. Rachel Kinkade seconded the motion. Measure carried.
      • Treasurer’s Report & Approval of Bills Payable
        • The August 2023 financial reports were reviewed. Brandan Michels made a motion to approve the financials. Amy Keck seconded the motion. Measure carried.
        • Crystal Trout made a motion to approve the bills payable as presented. David Abell seconded the motion. Measure carried.
      • Committee Reports
        Finance Committee – No report
        Personnel Committee –No report
        Policy/Bylaws Committee–No report
        Building/Grounds/Technology Committee–A report was given from a meeting held on 8/29. Present at the meeting were David Abell, Brandan Michels, Julia Eichhorst and Logan Braddock. The committee reviewed all ongoing costs of technology and subscriptions that are paid monthly. Logan reported that Maker Space items are being purchased from last fall’s Carrie Winter’s Grant, and that they will be used initially for Maker Space events. The group discussed the current condition of the library’s air conditioning units.
        Public Relations/Marketing Committee–No report
        Technology Committee-No report
        Planning Committee-No report
      • Librarian’s Report
        • Logan presented a written report and schedule for the library usage.
      • Correspondence/Communication/Public Relations – A letter was received from CWM Company advising that there is work being done at 300 W Main Street on contaminated soil and that we should be aware of the situation if planning any water placement.
      • Old Business
        • Board Vacancy – The vacancy of Julie Hill was discussed as well as the need to elect a new board Vice President. The board discussed whether a policy change should be made to allow board members from outside the city limits. The policy committee is going to review the current policy and make suggestions at the next meeting.
        • Light Fixtures – Logan presented multiple quotes for our lighting issues at the library. It was decided to table the issue until we had decided how to proceed with the air conditioning situation.
      • New Business
        • Chapter 9 of the ILS was reviewed. Logan brought to the attention of the trustees that all reference materials at the library had been weeded. This was a concern for Logan, and he is going to collect data to see what materials might be needed.
        • Logan provided several quotes for replacing A/C Units and defective compressors in units. Quotes were received from Read’s, Schultz and Scott Hinterscher. Three of the current units were installed when the building was built, and two stopped working in the last month. One was repaired by Schultz. The committee asked Logan to get additional information from Scott Hinterscher for the next meeting.
        • Lawyer in the Library Program – A report was given from the meeting held regarding the program. It was the recommendation of those present that we participate in the program. David Abell made a motion to participate in the program. Brandan Michels seconded the motion. Measure carried.
      • Executive Session – N/A
      • Adjournment – Amy Keck made a motion to adjourn the meeting. Denyse Eagleson seconded the motion. Measure carried. Meeting was adjourned at 6:29 pm.

Minutes submitted by Crystal Trout.

September ’23 Board Meeting Minutes2023-10-11T15:40:29-06:00

August ’23 Board Meeting Minutes

2023-09-15T09:00:37-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

August 8, 202

      • Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst August 8, 2023 at 5:32pm.
        Present – Board members present included Julia Eichhorst, Crystal Trout, Denyse Eagleson, Amy Keck, Rachel Kinkade, Brandan Michels, Chelsea Rude
        Absent – David Abell
        Others Present – Logan Braddock, Director
      • Recognition of Visitors and Public Comments – N/A
      • Secretary’s Report and Approval of Previous Minutes
        The minutes of the July 11, meeting were reviewed. Brandan Michels made a motion to approve the minutes. Chelsea Rude seconded the motion. Measure carried.
      • Treasurer’s Report & Approval of Bills Payable
        • The July 2023 financial reports were reviewed. Chelsea Rude made a motion to approve the financials. Brandan Michels seconded the motion. Measure carried. Crystal Trout made a motion to approve the bills payable as presented. Amy Keck seconded the motion. Measure carried.
        • Chelsea Rude made a motion to open the budget to accept the $4000 Carrie Winters Spring Grant and to put the expense into the Carrie Winters Spring Grant Account. Brandan Michels seconded the motion. Measure carried.
      • Committee Reports
        Finance Committee – No report
        Personnel Committee –No report
        Policy/Bylaws Committee–No report
        Building/Grounds Committee–No report
        Public Relations/Marketing Committee–No report
        Technology Committee-No report
        Planning Committee-No report
      • Librarian’s Report
        • Logan presented a written report and schedule for the library usage.
        • Logan noted that Olney Arts Council is planning an exhibit of a local artist in the library in September and that a meet the author event will be held.
        • Logan also reported that Judge Melissa Morgan is interested in helping to begin a grant based lawyer in the library program in Olney. Logan is going to meet with her about the program.
      • Correspondence/Communication/Public Relations – Julie Hill had contacted all trustees resigning from the board effective immediately on 8/3/23.
      • Old Business – N/A
      • New Business
        • Chapter 8 of the ILS was reviewed with the topic of collection management. No action needed.
        • Logan proposed inter-governmental agreements with the RCCU1 schools, St. Joe and Full Armor School. Chelsea Rude made a motion to continue with the programs. Denise Eagleson seconded the motion. Measure carried.
        • Logan reported that the summer reading program had now ended. The Silly Safari event was the most popular event with over 100 in attendance. The average per event was 40-50 participants.
        • Board vacancy – In addition to the resignation of Julie Hill, Chelsea Rude indicated that this meeting would be her last. The board discussed replacement options for the two trustees and changes to sub-committee assignments.
        • The trustees discussed the current requirement of library trustees to be residents of Olney. No action was taken.
      • Executive Session – N/A
      • Adjournment – Chelsea Rude made a motion to adjourn the meeting. Rachel Kincade seconded the motion. Measure carried. Meeting was adjourned at 6:35 pm.

Minutes submitted by Crystal Trout.

August ’23 Board Meeting Minutes2023-09-15T09:00:37-06:00

July ’23 Board Meeting Minutes

2023-08-15T14:23:47-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

June 13, 2023

      • Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst July 11, 2023 at 5:36pm.
        Present – Board members present included Julia Eichhorst, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Rachel Kinkade, Brandan Michels
        Absent – Julie Hill, Chelsea Rude
        Others Present – Logan Braddock, Director
      • Recognition of Visitors and Public Comments – N/A
      • Secretary’s Report and Approval of Previous Minutes
        The minutes of the June 13, meeting were reviewed. David Abell made a motion to approve the minutes. Rachel Kinkade seconded the motion. Measure carried.
      • Treasurer’s Report & Approval of Bills Payable
        The June 2023 financial reports were reviewed. David Abell made a motion to approve the financials and bills payable. Brandan Michels seconded the motion. Measure carried.
      • Committee Reports
        Finance Committee – No report
        Personnel Committee –No report
        Policy/Bylaws Committee–No report
        Building/Grounds Committee–No report
        Public Relations/Marketing Committee–No report
        Technology Committee-No report
        Planning Committee-No report
      • Librarian’s Report
        • Logan presented a written report and schedule for the library usage.
        • Notably, the IPLAR grant has been submitted and the summer reading program has its final meeting next week. Overall the summer program has been successful and well attended.
        • Logan said he is still waiting for a second quote on the light project for the library.
      • Correspondence/Communication/Public Relations – N/A
      • Old Business – N/A
      • New Business
        • Chapter 7 of the ILS was reviewed with the topic of collection management. No action needed.
      • Executive Session – N/A
      • Adjournment – Amy Keck made a motion to adjourn the meeting. Brandan Michels seconded the motion. Measure carried. Meeting was adjourned at 6:02 pm.

Minutes submitted by Crystal Trout.

July ’23 Board Meeting Minutes2023-08-15T14:23:47-06:00

August ’23 Board Meeting Agenda

2023-08-04T17:26:53-06:00
Board Meeting Agenda

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

August 8th, 2023

      • Call to Order – Roll Call
      • Recognition of Visitors and Public Comments
      • Secretary’s Report and Approval of July 11, 2023 minutes
      • Treasurer’s Report & Approval of Bills Payable
        • Approval of Treasurer’s report
        • Approval of bills payable
      • Committee Reports
        • Finance Committee
        • Personnel Committee
        • Policy/Bylaws Committee
        • Building/Grounds Committee
        • Public Relations/Marketing Committee
        • Technology Committee
        • Planning Committee
      • Librarian’s Report
      • Correspondence/Communication/Public Relations
      • Old Business
      • New Business
        • Chapter 8 System Member Responsibilities and Resource Sharing in Serving Our Public.
        • Intergovernmental agreements
        • Summer Youth Program report
        • Board vacancy
      • Executive Session
      • Adjournment
August ’23 Board Meeting Agenda2023-08-04T17:26:53-06:00
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Contact Info

400 W. Main St.

Phone: 1.618.392.3711

Fax: 1.618.392.3139

Web: olneypubliclibrary.org

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