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February ’21 Board Meeting Minutes

2025-02-10T12:17:12-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

February 9, 2021

    1. Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, February 9, 2021 at 5:35pm.
      Present – Board members present included Julia Eichhorst, Julie Hill, Chelsea Rude, Crystal Trout, David Abell, Beverly Loomis, Brandan Michels, Michelle Simpson
      Absent – N/A
      Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper
    2. Recognition of Visitors and Public Comments–N/A
    3. Secretary’s Report and Approval of Previous Minutes
      The minutes of the January 12 meeting were reviewed. Beverly Loomis made a motion to approve the minutes. Chelsea Rude seconded the motion. Measure carried.
    4. Treasurer’s Report & Approval of Bills Payable
      The January 2021, treasurer report and bills payable were reviewed. Crystal Trout made a motion to approve the report. David Abell seconded the motion. Measure carried.
      Crystal Trout made a motion to open the budget to increase the Property Insurance Expense from $3000 to $3379 based on the invoice received from the City of Olney. Michelle Simpson seconded the motion. Measure carried.
    5. Committee Reports
      Finance Committee –Will propose a budget to the finance committee for review within the month, and the finance committee will submit it to the trustees at the March meeting.
      Personnel Committee –Director evaluations should be completed and given to Julie Hill. Personnel meeting will meet with Brittany to review before the next meeting and present compiled evaluations to the trustees.
      Policy/Bylaws Committee -No report
      Building/Grounds Committee – No report
      Public Relations/Marketing Committee -No Report
      Technology Committee -No report
      Planning Committee -No Report
    6. Friends of the Library–No Report.
    7. Librarian’s Report – Brittany presented a thorough written report to the board of directors as well as information from the Citizen Advocacy Center regarding the Cards for Kids Act.
    8. Correspondence/Communication/Public Relations – The trustees discussed a request from Claws and Paws to hold a for profit silent auction in the library conference room. The trustees determined that according to their interpretation of the conference room policy manual, a for profit event such as this in not appropriate for library use.
    9. Old Business
      Sewer project should begin in late February or early March.
    10. New Business
      Director evaluations should be turned in to Julie Hill after the meeting.
      The trustees discussed the wages of both our contract accountant and our contract custodial service. Both have received the same pay for many years. It was decided that both should receive an increase, and the trustees asked for one to be calculated into the 2021-2022 budget.
    11. Executive Session – N/A
    12. Adjournment – Brandan Michels made a motion to adjourn. Chelsea Rude seconded the motion. Meeting was adjourned at 6:15 pm.

Minutes submitted by Crystal Trout

February ’21 Board Meeting Minutes2025-02-10T12:17:12-06:00

January ’21 Board Meeting Minutes

2025-02-10T12:17:12-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

January 12, 2021

    1. Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, January 12, 2021 at 5:25pm.
      Present – Board members present included Julia Eichhorst, Julie Hill, Chelsea Rude, Crystal Trout, David Abell, Beverly Loomis
      Absent – Board members absent included Brandan Michels, Michelle Simpson
      Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper
    2. Recognition of Visitors and Public Comments–N/A
    3. Secretary’s Report and Approval of Previous Minutes
      The minutes of the December 8 meeting were reviewed. David Abell made a motion to approve the minutes. Julie Hill seconded the motion. Measure carried.
    4. Treasurer’s Report & Approval of Bills Payable
      The December 2020, treasurer report was reviewed. Julie Hill made a motion to approve the report. Crystal Trout seconded the motion. Measure carried. December payables were presented. Julie Hill made a motion to approve the payables and additional payment. Crystal Trout seconded the motion. Measure carried.
      Chelsea Rude made a motion to open the budget to add a $3000 Carrie Winters Grant Income with expense being shown as Carrie Winters Trust Digital. The funds will be used to offset Hoopla downloads by children. Julie Hill seconded the motion. Measure carried.
    5. Committee Reports
      Finance Committee –The committee will begin working with Brittany and Lisa on the 2021 budget
      Personnel Committee –Trustee director’s evaluations are due to Julie Hill at the February meeting. Brittany has submitted her personal evaluation and 2021 goals in trustee packets.
      Policy/Bylaws Committee -No report
      Building/Grounds Committee – No report
      Public Relations/Marketing Committee -No Report
      Technology Committee -No report
      Planning Committee -Should meet to review the 5-year plan.
    6. Friends of the Library–No Report.
    7. Librarian’s Report – Brittany presented a thorough written report to the board of directors, and provided staff evaluation summaries to the board for review.Brittany initiated a discussion about sponsoring the Dolly Parton Library in our region. It was decided by the board that the program was too expensive and did not align with our current goals.
    8. Correspondence/Communication/Public Relations – N/A
    9. Old Business
      Brittany presented the revised trustee calendar discussed at the December meeting.
    10. New Business
      Sewer Line Repairs – Brittany has contacted four local plumbers for bids regarding the sewer line repair. Only two responded. Crystal Trout made a motion to begin the project as soon as possible with a bid from Nettleton for $5,600. Julie Hill seconded the motion. Measure carried.
      Brittany proposed opening the library for business beginning January 18 from 10-5 Monday through Friday, with curbside services offered from 9-5 Monday through Friday, and that the library return to our pre-covid open hours beginning February 1, still offering curbside service for those wishing to take advantage of it.
      Brittany submitted her 2021 goals to the trustees for review and discussed them briefly. Trustees should submit their director evaluations to Julie Hill at the February meeting.
    11. Executive Session – N/A
    12. Adjournment – Julie Hill made a motion to adjourn. David Abell seconded the motion. Meeting was adjourned at 6:32 pm.

Minutes submitted by Crystal Trout

January ’21 Board Meeting Minutes2025-02-10T12:17:12-06:00
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