OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

September 13, 2022

• • • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, September 13, 2022 at 5:30pm.
      Present – Board members present included Julia Eichhorst, Julie Hill, Chelsea Rude, Crystal Trout, Denyse Eagleson, Amy Keck, Rachel Kinkade, Brandan Michels
      Absent – David Abell
      Others Present – Janilyn Travis, Bookkeeper
    • Recognition of Visitors and Public Comments – One visitor was present.
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the August 9, meeting were reviewed. Chelsea Rude made a motion to approve the minutes. Brandan Michels seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      The July 2022 and August 2022 financial reports were reviewed. Crystal Trout made a motion to approve the financials. Denyse Eagleson seconded the motion. Measure carried. The August bills payable were presented. Crystal Trout made a motion to approve the bills payable. Brandan Michels seconded the motion. Measure carried. The board asked Janilyn to bring one copy of the credit card statement and Amazon receipts to the meeting each month to be reviewed by the treasurer.The trustees discussed an upcoming CD expiration. Janilyn brought CD rates to the meeting. The trustees indicated they will allow that CD to expire, but wish to revisit rates next month as they could go even higher in the next 30 days.
    • Committee Reports
      Finance Committee –No report
      Personnel Committee –The personnel committee has interviewed two candidates for the Library Director position. That business will be discussed in executive session.
      Policy/Bylaws Committee-Changes to the personnel manual approved at the July meeting have been distributed by email.
      Building/Grounds Committee- There were questions by the trustees regarding the continued service of Action Pest Control. Denyse is contacting Action Pest to confirm any contract the library may be in with them and discussing how to proceed with the service. She will report at the next meeting.
      Public Relations/Marketing Committee-Rachel Kincaid has logins to OPL’s Facebook and Instagram accounts and has been making posts in the absence of a director. She will be wrapping up the photo contest and announcing winners asap.
      Technology Committee-No report
      Planning Committee-No report
      Transition Committee- Will report in executive session.
    • Librarian’s Report –
      Shelly Steber submitted a written report of library statistics for August and of upcoming dates/activities.
    • Correspondence/Communication/Public Relations – Sadie Gassmann, Richland County Fair Queen Pageant Director has requested the Fair Queen have pictures taken in the library as the Queen wishes to pursue a career in library sciences.
    • Old Business
    • New Business
      It has been recommended that the library purchase a laptop for use in the community room and possibly for use by the Director. The technology committee will check into this and report back at the next meeting.Crystal Trout made a motion to remove Brittany Bass and Lisa Boehl from having informational privileges at First National Bank and Trustbank and allowing Janilyn Travis informational privileges with all accounts at all banks; furthermore, adding Brandan Michels to the signature card at First national Bank. Julie Hill seconded the motion. Measure carried.

      Staff recognition and director interview status will be discussed in executive session.

    • Executive Session – Crystal Trout made a motion to move into executive session. Denyse Eagleson seconded the motion. Measure carried. Executive session ended at 6:56pm.
    • Adjournment – Amy Keck made a motion to adjourn the meeting. Rachel Kincaid seconded the motion. Measure carried. Meeting was adjourned at 6:57 pm.

Minutes submitted by Crystal Trout