Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

November 8, 2022

      • Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by Vice-President Julie Hill November 8, 2022 at 5:30pm.
        Present – Board members present included Julie Hill, Chelsea Rude, Crystal Trout, Denyse Eagleson, Amy Keck, Rachel Kinkade, Brandan Michels
        Absent – David Abell
        Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
      • Recognition of Visitors and Public Comments – N/A
      • Secretary’s Report and Approval of Previous Minutes
        The minutes of the October 11, meeting were reviewed. Brandan Michels made a motion to approve the minutes. Amy Keck seconded the motion. Measure carried.
      • Treasurer’s Report & Approval of Bills Payable
        • The October 2022 financial reports were reviewed and bills payable were presented. Crystal Trout made a motion to approve the financials and bills payable. Chelsea Rude seconded the motion. Measure carried.
        • Chelsea Rude made a motion to open the budget with the following changes: increase the pest control expense line by $400 with funds from Building Maintenance; increase the property insurance expense line by $305 with funds from Building Maintenance; increase the donations revenue by $2700 and add it to the miscellaneous expense budget. Crystal Trout seconded the motion. Measure carried.
        • The library would like the thank the Rotary Clubs of Olney for the $2700 donated through their Oktoberfest event.
      • Committee Reports
        Finance Committee –No report
        Personnel Committee –David will cancel the subscription for posting jobs online.
        Policy/Bylaws Committee–No report
        Building/Grounds Committee–No report
        Public Relations/Marketing Committee–No report
        Technology Committee-No report
        Planning Committee-An updated long range plan has been presented to the trustees. The plan was reviewed and adopted.
      • Librarian’s Report – Logan presented a written report of library statistics including graphs for review. He indicated that he is interested in creating a Maker’s Space which will be geared toward teens and pre-teens. He has written the fall Carrie Winter’s grant to be used for this space. The trustees discussed where on the library floor the space could be placed and asked Logan to present a napkin drawing and proposed budget for the space at the next meeting. Logan has also written a grant to the Mary Heath Foundation to fund board games and games for youth and teens at the library. It was decided that the trustees and library employees would gather at a holiday social at 6:00 pm after the December board meeting in the conference room of the library.
      • Correspondence/Communication/Public Relations – N/A
      • Old Business
        • CD – The planned purchase of a CD with Edward Jones at the last meeting was not possible due to a new IL law which prohibits businesses such as EJ from investing municipal funds. Crystal Trout made a motion to instead purchase a $40,000 CD at the Trustbank for 18 months at a rate of 4.25%. Julie Hill seconded the motion. Measure carried.
      • New Business
        • Staff Holiday Bonuses – Staff holiday bonuses were discussed. Bonuses will be given and deductions will be made as required by law so that the net amounts will be after deductions. A motion was made by Amy Keck and a second by Rachel Kinkade. Measure carried.
        • Book Display- Logan requested a display for topical books in the front of the library. He is going to find a piece of furniture for the display and the board approved the purchase up to $500.
        • Microsoft Update – Lazerware is planning to do a Microsoft Windows update on the patron computers for $325.
      • Executive Session – N/A.
      • Adjournment – Brandan Michels made a motion to adjourn the meeting. Denyse Eagleson seconded the motion. Measure carried. Meeting was adjourned at 6:52 pm.

Minutes submitted by Crystal Trout