OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

November 9, 2021

• • Call to Order – Roll Call
    The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, November 9, 2021 at 5:30pm.
    Present – Board members present included Julia Eichhorst, Julie Hill, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Beverly Loomis, Brandan Michels
    Absent – Chelsea Rude
    Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper
  • Recognition of Visitors and Public Comments–N/A
  • Secretary’s Report and Approval of Previous Minutes
    The minutes of the October 12, meeting were reviewed. David Abell made a motion to approve the minutes. Beverly Loomis seconded the motion. Measure carried.
  • Treasurer’s Report & Approval of Bills Payable
    The October 2021, treasurer’s report was reviewed and bills payable were presented. Crystal Trout made a motion to approve the report and bills payable. Julie Hill seconded the motion. Measure carried.

    Julie Hill made a motion to amend the budget to increase the personnel expense line by $10,000 with funds from the restricted reserve fund. Crystal Trout seconded the motion. Measure carried.

  • Committee Reports
    Finance Committee – No report
    Personnel Committee – Library director’s evaluation begins this month with the distribution of Brittany’s self evaluation.
    Policy/Bylaws Committee – Policies need to have their annual review. Beverly Loomis will call the committee meeting.
    Building/Grounds Committee – No report
    Public Relations/Marketing Committee – No Report
    Technology Committee – No report
    Planning Committee – No Report
  • Librarian’s Report – Brittany presented a thorough written report to the board of directors as well as a schedule of events for November and early December. She noted that the 2020 census numbers were down to 8,701 city residents, which will affect the state per capita grant.
  • Correspondence/Communication/Public Relations – N/A.
  • Old Business – N/A.
  • New Business

    Committee Assignments/New Members – The mayor has appointed Denyse Eagleson and Amy Keck as trustees to the library board. New committee assignments have been distributed including the new trustees.

     

    Staff bonuses – Julie Hill made a motion to give the four staff members a net holiday bonus of $50 and the library director a net holiday bonus of $100. Deductions will be made as required by law. Net amounts will be after deductions. Lisa Boehl and Kyle Ziegler will also each be given a $50 holiday bonus. Beverly Loomis seconded the motion. Measure carried.

     

    Tuition Reimbursement – David Abell made a motion to give the library director a bonus upon completion of her master’s degree in December. Brittany has done an excellent job managing the library since she was hired, and has achieved her master’s degree as was the wish of the 2018 board of trustees. The trustees wish to show their appreciation to Brittany for her hard work and success.  Amy Keck seconded the motion. Measure carried.

  • Executive Session – N/A
  • Adjournment – Beverly Loomis made a motion to adjourn the meeting. Brandan Michels seconded the motion. Measure carried. Meeting was adjourned at 7:02 pm.

Minutes submitted by Crystal Trout