Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

May 9, 2023

      • Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst May 9, 2023 at 5:30pm.
        Present – Board members present present included Julia Eichhorst, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Rachel Kinkade
        Absent – Julie Hill, Brandan Michels, Chelsea Rude
        Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
      • Recognition of Visitors and Public Comments – N/A
      • Secretary’s Report and Approval of Previous Minutes
        The minutes of the April 12, meeting were reviewed. Changes to the minutes include listing Crystal Trout as absent in section I., and retaining Crystal Trout as secretary in the motion made on section IX/C. Crystal Trout made a motion to approve the minutes with changes. Amy Keck seconded the motion. Measure carried.
      • Treasurer’s Report & Approval of Bills Payable
        • The April 2023 financial reports were reviewed. Crystal Trout made a motion to approve the financials. Denyse Eagleson seconded the motion. Measure carried.
        • The April bills payable were presented. David Abell made a motion to approve the bills payable. Amy Keck seconded the motion. Measure carried.
      • Committee Reports
        Finance Committee – No report
        Personnel Committee –No report
        Policy/Bylaws Committee–No report
        Building/Grounds Committee–No report
        Public Relations/Marketing Committee–No report
        Technology Committee-No report
        Planning Committee-No report
      • Librarian’s Report
        • Logan presented a written report and schedule for the library usage.
        • Additional information presented by Logan regarding changing lighting ballasts. Logan is going to obtain quotes from at least two providers to do the work.
        • Logan also showed the trustees pictures from the Robinson library and discussed asking Demco to provide suggestions for our layout as they have done for Robinson, which was approved by the board.
        • Logan also reported that our e-rate funding has been approved for the next year.
      • Correspondence/Communication/Public Relations – N/A
      • Old Business – N/A
      • New Business
        • Chapter 5 – The trustees discussed chapter 5 of the state standards. Our building and maintenance committee is going to explore putting into place a building planning schedule, a periodic repair checklist and an ongoing building maintenance checklist as suggested. Logan is going to work on a facility inventory as suggested.
        • Julia Eichhorst is going to leave committees as they are for now unless she receives requests for changes.
        • Aspen Discovery – The IL Heartland system is working on an online public access catalog. They are looking for libraries to enroll in the new service, but cannot provide costs at this time. The trustees indicated they did not want to enroll.
      • Executive Session – N/A.
      • Adjournment – David Abell made a motion to adjourn the meeting. Rachel Kincaid seconded the motion. Measure carried. Meeting was adjourned at 6:50 pm.

Minutes submitted by Crystal Trout.