Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

June 13, 2023

      • Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst June 13, 2023 at 5:30pm.
        Present – Board members present present included Julia Eichhorst, Julie Hill, Chelsea Rude, Crystal Trout, Denyse Eagleson, Amy Keck, Rachel Kinkade
        Absent – David Abell, Brandan Michels
        Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
      • Recognition of Visitors and Public Comments – N/A
      • Secretary’s Report and Approval of Previous Minutes
        The minutes of the May 9, meeting were reviewed. Julie Hill made a motion to approve the minutes. Chelsea Rude seconded the motion. Measure carried.
      • Treasurer’s Report & Approval of Bills Payable
        • The May 2023 financial reports were reviewed. Amy Keck made a motion to approve the financials. Denyse Eagleson seconded the motion. Measure carried.
        • May bills payable were presented. Rachel Kinkade made a motion to approve the bills payable. Crystal Trout seconded the motion. Measure carried.
        • The per capita grant has been received for an amount of $12833.98. No adjustments need to be made to the budget.
      • Committee Reports
        Finance Committee – No report
        Personnel Committee –No report
        Policy/Bylaws Committee–No report
        Building/Grounds Committee–No report
        Public Relations/Marketing Committee–-A written report was presented to the trustees from the March 31, meeting and annual review of the marketing committee.
        Technology Committee-No report
        Planning Committee-No report
      • Librarian’s Report
        • Logan presented a written report and schedule for the library usage.
        • Notably, Logan has been accepted to attend Director’s University which will be held in Springfield, August 1-3.
      • Correspondence/Communication/Public Relations – N/A
      • Old Business – N/A
      • New Business
        • Chapter 6 -Logan expressed points which he feels we could better fulfill the suggestions of this chapter and is going to pursue them.
        • Light Fixture Replacement – Logan presented a quote from Scheutz to replace the ballasts on just the non-working lights and also to replace all ballasts in the building and the emergency lighting. The trustees asked Logan to obtain a second quote before moving forward.
      • Executive Session
        • Crystal Trout made a motion, seconded by Julie Hill at 6:12 pm to move into executive session. The motion passed unanimously. Discussion was held regarding an audit of the library’s financials and personnel matters. Crystal Trout made a motion at 6:56 pm to move out of executive session. Chelsea Rude seconded the motion. Measure carried.
        • Following executive session, Julie Hill made a motion for the library to pay fees, estimated at $2,000, for an audit by Kemper CPA that has been requested by the City of Olney. Chelsea Rude seconded the motion. Measure carried.
      • Adjournment – Crystal Trout made a motion to adjourn the meeting. Chelsea Rude seconded the motion. Measure carried. Meeting was adjourned at 6:58 pm.

Minutes submitted by Crystal Trout.