Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

June 14, 2022

    • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, June 14, 2022 at 5:30pm.
      Present – Board members present included Julia Eichhorst, Chelsea Rude, Denyse Eagleson, Amy Keck, Julie Hill, Brandan Michels
      Absent – David Abell, Crystal Trout
      Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper
    • Recognition of Visitors and Public Comments–N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the May 10th, meeting were reviewed. Chelsea Rude made a motion to approve the minutes. Brandan Michels seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      May 2022, treasurer’s report was reviewed. Brandan Michels made a motion to approve the treasurer’s report. Amy Keck seconded the motion. Measure carried. April bills payable were presented. Chelsea Rude made a motion to approve the payables. Denyse Eagleson seconded the motion. Measure carried.
    • Committee Reports
      Finance Committee – No Report.
      Personnel Committee – No Report.
      Policy/Bylaws Committee – No Report
      Building/Grounds Committee – No report
      Public Relations/Marketing Committee – Presented their annual report from May 10 meeting.
      Technology Committee – No report
      Planning Committee – No Report
    • Librarian’s Report – Brittany presented a thorough written report to the board of directors as well as a schedule of events for June.
    • Correspondence/Communication/Public Relations – BJulia Eichhorst made the board members aware that a portion of the proceeds from this year’s Oktoberfest will be given to the Olney Public Library. Board members and staff are encouraged to help work if they can.
    • Old Business –Defibrillator Request – Brittany has submitted a request for funds from Carle RMH to purchase a machine for the library. We are still awaiting a response. Brittany will check with Tara at Carle RMH in the upcoming week.West Richland Book Barn – Fox River Woodworking is almost finished with the West Richland Book Barn.

      Board Member Vacancy – Brittany let the board know that Rachel Kincaid has accepted the position of becoming the next Olney Public Library board member. She is awaiting the city council approval and due to schedule conflicts for July, her first meeting in attendance will be August.

    • New Business –Eat Healthy Richland – Brittany presented a description of a grant/local committee who are seeking the library’s help with a project that originates from Carle RMH. After much discussion the board felt that this project wasn’t a great fit for the library and would not line up with the overall goals and mission of the library.

      Action Pest Control – Brittany presented a recent pest issue to the board in which the contracted pest control company was brought in. The suggestion of Action Pest Control is to continue with a monthly checkup until no longer needed. The proposal for the checkup is $325 per month and $95 per treatment when needed. Brittany asked if the board wanted to move forward with the checkup. Chelsea Rude made a motion to move forward with the monthly checkup by Action Pest Control. Brandan Michels seconded the motion. Measure carried.

    • Executive Session – N/A
    • Adjournment – Julie Hill made a motion to adjourn the meeting. Chelsea Rude seconded the motion. Measure carried. Meeting was adjourned at 6:04 pm.

Minutes submitted by Brittany Bass for Crystal Trout