Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

June 9, 2020

      1. Call to Order – Roll Call

        The monthly meeting of the Olney Public Library Board of Trustees was called to order by Julia Eichhorst, June 9, 2020 at 5:35pm.

        Present – Board members present: Julia Eichhorst, Crystal Trout, Julie Hill, Beverly Loomis
        Absent – Board member absent: Sarah Britton, Marie Riggs, Sheila Ritter and Dan Zuber
        Others Present – Brittany Bass, Library Director and Lisa Boehl, Bookkeeper
        A board quorum was not present, so no action could be taken.

      2. Recognition of Visitors and Public Comments
        N/A
      3. Secretary’s Report and Approval of Previous Minutes
        The minutes of the March, 2020 meeting were reviewed.
      4. Treasurer’s Report & Approval of Bills Payable
        The May 2020 treasurer’s reports and bills payable were reviewed. The board will approve the March, April, May and June payables at the July meeting.
      5. Committee Reports
        Finance Committee –No report
        Personnel Committee –Brittany’s annual evaluation summary was presented to her before the meeting. The results were quite good, and the board is very pleased with her performance. The summary was passed around for review by board members.
        Policy/Bylaws Committee-No report
        Building/Grounds Committee- No report
        Public Relations/Marketing Committee-Committee will meet in the upcoming month.
        Technology Committee-No report
        Planning Committee-No report
      6. Friends of the Library–The Friends group is not planning to meet until Covid restraints are lifted.
      7. Librarian’s Report
        Brittany Bass presented a thorough written report to the trustees. The board discussed re-opening and Brittany advised that libraries are considered a part of the phase 4 group as outlined by the Governor of Illinois.
      8. Correspondence/Communication/Public Relations – N/A
      9. Old Business
      10. New Business

        Action could not be taken to amend budget.

        Brittany submitted that OPL will participate in the non-resident program. She did not indicate an amount for the non-resident fee. Board will vote on the issue in July.

        The board still needs at least one board member. Brittany is going to begin contacting those on the prospective list that the board has discussed.

      11. Executive Session – N/A
      12. Adjournment – Meeting was dismissed by Julia Eichhorst at 6:10 p.m.

    Minutes submitted by Crystal Trout