Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

June 11, 2019 Minutes

    1. Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, June 11, 2019 at 5:30pm.
      Present – Board members present included Charles Roberts, Charlotte Bruce, Crystal Trout, Sarah Britton, Julia Eichhorst, Sheila Ritter, and Dan Zuber
      Absent – Marie Riggs and Herman Zuber
      Others Present – Brittany Bass, Library Director and Lisa Boehl, Bookkeeper
    2. Recognition of Visitors and Public Comments
      No visitors were present
    3. Secretary’s Report and Approval of Previous Minutes
      The minutes of the May 14, 2019 meeting were reviewed. Sarah Britton made a motion to approve the minutes. Julia Eichhorst seconded the motion. Measure carried.
    4. Treasurer’s Report & Approval of Bills Payable
      The May 2019 treasurer’s report was reviewed. Additional checks were presented for Fred & Kitty Mooney-$225.00, Jill Thatcher-$350.00 and V.G. Myers-$300.00, all of which are for summer children’s programming. Sheila Ritter made a motion to approve the report and payables. Julia Eichhorst seconded the motion. Motion carried.Lisa Boehl presented CD rates from local banks as per the Trustees request. A motion was made by Sheila Ritter to invest $50,000 of the special account funds currently in a MMA at a rate of 2.5% for 60 months with First National Bank pending an investigation of withdrawal penalties, and that if penalties are higher at FNB, the CD will be taken at Citizens Bank at the same rate for 60 months. Julia Eichhorst seconded the motion. Motion carried.
    5. Committee Reports
      Finance Committee –No report
      Personnel Committee –No report
      Policy/Bylaws Committee-The committee is going to meet in the next month at Brittany’s request to discuss policy issues she learned of at the Director’s University. Charlotte also suggested the committee needs to review the current collection plan.
      Building/Grounds Committee- No report
      Public Relations/Marketing Committee-No report
      Technology Committee-No report
      Planning Committee-No report
    6. Friends of the Library
      Friends of the library will meet on June 17, at 5pm at OPL to discuss the memorandum of understanding. They will also be discussing the upcoming book sale. The Friends have submitted a check for $22,000 to THAM for the sign.
    7. Librarian’s Report
      Brittany Bass presented a thorough written report to the trustees. She recently attended the Director’s University in Springfield and found the event incredibly useful.
    8. Correspondence/Communication/Public Relations – The OPL received word that we have been granted $4,000 from Carrie Winters for children’s programming.
    9. Old Business
      Trustee Term Limits – A motion was made by Sheila Ritter to accept the following policy change regarding terms of office. “A trustee’s term of office shall begin following the meeting at which he/she is appointed and shall continue for three years and until his/her successor is elected and takes office. The terms shall be staggered so that the terms of one-third of the trustees will expire each year. A trustee may not serve for more than two full consecutive terms. However, a former trustee may serve again after a one-year absence from the board and, in order to ensure continuity of leadership, the board may waive the term limit for a trustee who holds a strategic position or is working on a special assignment.” Motion was seconded by Sarah Britton. Motion passed.
    10. New Business
      Committee Assignments/Board Officers/New Board Members – A nominating committee of Sarah Britton, Crystal Trout and Julia Eichhorst will meet to propose an officer slate and to brainstorm potential new board members to present to Mayor Lambird. The committee will report at the July meeting.Final budget for 2019/2020 was presented. Sheila Ritter made a motion to accept the budget as presented. Charlotte Bruce seconded the motion. Chuck Roberts asked for a role- call vote. All members present voted yes to accept the budget. Motion carried.
    11. Executive Session – N/A
    12. Adjournment – Sarah Britton made a motion to adjourn. Julia Eichhorst seconded the motion. Meeting was adjourned at 6:30pm

    Minutes submitted by Crystal Trout