OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

January 14, 2025

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst January 14, 2025 at 5:36 pm.
    • Present – included Julia Eichhorst, Rachel Kinkade, Crystal Trout, Audra Clodfelter, Amy Keck, Derek Mason
    • Absent – David Abell, Andrea Puckett
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the December 10 meeting were reviewed. Audra Clodfelter made a motion to approve the minutes. Rachel Kinkade seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The December 2024 financial reports were reviewed. Amy Keck made a motion to approve the financials. Rachel Kinkade seconded the motion. Measure carried.
    • Rachel Kinkade made a motion to approve the December bills payable. Derek Mason seconded the motion. Measure carried.
    • Crystal Trout made a motion to open the budget to add $2000 given to us by the Carrie Winters Fund to the Carrie Winters revenue line and to the Carrie Winters Fall Grant expense line. Audra Clodfelter seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – -No report
    • Personnel Committee – Derek Mason has compiled the 2024 director evaluations completed by the trustees and has presented them to Logan at a recent meeting. The evaluations were extremely positive.
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage. There are a pleasing number of programs and events coming this winter/spring.
    • Logan reported that performed staff evaluations last week, and he shared the written evaluations with the trustees. Logan also reported two recent incidents where the Olney Police were called to the library. Regarding these incidents, Julia is going to ask the Olney Police Chief if it would be possible for officers to make drive-thrus of the library parking lot occasionally during the day and night.
  7. Correspondence/Communication/Public Relations – Logan presented a special request from the local retired teachers’ organization. The trustees discussed the request and gave Logan a recommendation.
  8. Old Business – N/A
  9. New Business
    • Board Vacancy – Denyse Eagleson has resigned from the board after fulfilling her 3 year term. The board discussed potential replacements.
    • Security Cameras – Logan reviewed the positions of the cameras outside. One camera is blocked by a large bush. The trustees asked Logan to look into having the camera moved or the bush trimmed to make that position effective.
    • Emergency Closures Policy – The board discussed pay of employees when the library is closed for weather or other unforeseen circumstances. The board is going to follow the City of Olney’s policy of not paying part-time employees if there is a closure for the time being. The board will review and develop a formal policy at a later time for part-time, full-time and salaried employees.
    • Chapter 1 “Core Standards” – Logan reviewed necessary considerations for chapter 1 of the standards.
  10. Executive Session – N/A
  11. Adjournment – Crystal Trout made a motion to adjourn. Derek Mason seconded the motion. Meeting was adjourned at 6:49 pm.

Minutes submitted by Crystal Trout.