OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
January 15, 2020
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- Call to Order – Roll Call
The monthly meeting of the Olney Public Library Board of Trustees was called to order by Julia Eichhorst, January 15, 2020 at 5:35pm
Present – Board members present: Julia Eichhorst, Sheila Ritter, Crystal Trout, Sarah Britton, Marie Riggs and Herman Zuber
Absent – Board member absent: Dan Zuber
Others Present – Brittany Bass, Library Director and Lisa Boehl, Bookkeeper - Recognition of Visitors and Public Comments
N/A - Secretary’s Report and Approval of Previous Minutes
The minutes of the December 10, 2019 meeting were reviewed. One change was noted on page 2. The 2nd paragraph should say “rate from $30”, not “rate from $35” as written. Herman Zuber made a motion to approve the minutes with the correction. Sheila Ritter seconded the motion. Measure carried. - Treasurer’s Report & Approval of Bills Payable
The December 2019 treasurer’s reports and bills payable were reviewed. Herman Zuber made a motion to approve the report and payables. Sheila Ritter seconded the motion. Measure carried.Sheila Ritter made a motion to open the current budget to add the $2500 grant from Carrie Winters to revenue and approve an expense line for Carrie Winters Books for the same, also to add the $3155 refund from Clearwave to revenue and approve it to be spent as miscellaneous expense.
- Committee Reports
Finance Committee –Lisa and Brittany have begun work on the 2020/21 budget factoring in the minimum wage increases that will take effect during the time period. After a budget draft has been made, Brittany will schedule a meeting with the finance committee for review.
Personnel Committee –Brittany submitted her 2020 goals to chairperson Herman Zuber for the committee to review. The personnel committee will meet soon to review those and discuss other issues.
Policy/Bylaws Committee-No report
Building/Grounds Committee- No report
Public Relations/Marketing Committee-No report
Technology Committee-No report
Planning Committee-No report - Friends of the Library–No report
- Librarian’s Report
Brittany Bass presented a thorough written report to the trustees. Brittany included a written dress code and a cell phone policy which are now in place for library employees. - Correspondence/Communication/Public Relations
N/A - Old Business
New Board Members – The board discussed potential residents to recommend to Mayor Lambird for trustee appointment. Brittany is going to contact the Mayor and hopefully the appointments can be made before the February meeting.
Julia Eichhorst submitted tentative committee assignments for 2020. There will be committee revisions made when new board members are appointed by the mayor.
- New Business
Multipurpose Room Rental Fee – Herman Zuber made a motion to charge a minimum of $50 to City of Olney residents for the use of the multipurpose room and rental fee of $75 for non-residents. Sheila Ritter seconded the motion. Measure carried. “Residents” will include anyone who pays City of Olney property taxes and qualifies for a free library card. The library policy manual (page 4) will be updated to reflect this change. Brittany will also create a form for room rental which will be used moving forward.
Sick Time Policy – Brittany presented the current policy from the personnel manual for the trustees to review. The personnel committee will discuss the information at their next meeting and make a recommendation to the board.
Butler Street Sign – Brittany is obtaining quotes for a library sign to be placed at the Butler Street entrance. The board recommended the sign also be lighted.
- Executive Session – N/A
- Adjournment – Sarah Britton made a motion to adjourn. Marie Riggs seconded the motion. Measure carried. Meeting was adjourned at 6:40pm.
- Call to Order – Roll Call
Minutes submitted by Crystal Trout
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