Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

February 11, 2020

      1. Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by Julia Eichhorst, February 11, 2020 at 5:35pm.
        Present – Board members present: Julia Eichhorst, Crystal Trout, Sarah Britton, Julie Hill, Marie Riggs and Herman Zuber
        Absent – Board member absent: Sheila Ritter and Dan Zuber
        Others Present – Brittany Bass, Library Director and Lisa Boehl, Bookkeeper
      2. Recognition of Visitors and Public Comments
        N/A
      3. Secretary’s Report and Approval of Previous Minutes
        The minutes of the January 15, 2020 meeting were reviewed. Herman Zuber made a motion to approve the minutes with the correction. Sarah Britton seconded the motion. Measure carried.
      4. Treasurer’s Report & Approval of Bills Payable
        The January 2020 treasurer’s reports and bills payable were reviewed. Sarah Britton made a motion to approve the report and payables. Herman Zuber seconded the motion. Measure carried.
      5. Committee Reports
        Finance Committee –No report
        Personnel Committee –The committee met today at 4:15 and discussed changes to the personnel policy manual. Brittany is going to do some research and make suggested changes to the policy. Policy with changes will be presented at the March meeting for review and approval. The committee also discussed Brittany’s ongoing evaluation which will be covered in new business.
        Policy/Bylaws Committee-No report
        Building/Grounds Committee- No report
        Public Relations/Marketing Committee-No report
        Technology Committee-No report
        Planning Committee-No report
      6. Friends of the Library–The two book clubs are meeting. The Friends group is meeting in March, but the scheduled date was not known.
      7. Librarian’s Report
        Brittany Bass presented a thorough written report to the trustees.
      8. Correspondence/Communication/Public Relations – The library received their annual certificate of status from the Chief County Assessment Officer which needs to be signed by Julia Eichhorst and returned to the Assessor’s office.
      9. Old Business
        New Board Members – The mayor has appointed Julie Hill and Beverly Loomis as trustees. They will be officially sworn in at the next meeting by the city clerk. Julia Eichhorst will distribute new committee assignments at the next meeting.Sick Time Policy – The personnel committee reviewed sick time as well as other policies at their meeting, and recommended changes will be given to the board at the March meeting for approval.
      10. New Business
        Butler Street Sign – Brittany presented quotes from Scheutz and Designforce for Butler Street entrance signs. A motion was made by Crystal Trout to approve the steel sign bid from Designforce. Sarah Britton seconded the motion. Motion carried. The board is going to consider lighting for the sign at a future date.Director’s Evaluation – Herman Zuber distributed copies of Brittany’s Self-Review Form and the Director Evaluation Summation Form. Trustees should complete the evaluation form and return it to Herman Zuber at the March meeting to be compiled by the personnel committee.

        Salaries/Raises – Brittany presented the trustees with information regarding minimum wage increases which will affect the 2020-2021 budget as she is currently working to create a budget to submit to the board. The trustees made recommendations to be included in the budget so she and Lisa Boehl can move forward with the process.

      11. Executive Session – N/A
      12. Adjournment – Sarah Britton made a motion to adjourn. Marie Riggs seconded the motion. Measure carried. Meeting was adjourned at 6:30pm.

    Minutes submitted by Crystal Trout