Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

December 12, 2023

      • Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst December 12, 2023 at 5:33 pm.
        Present – Board members present included Julia Eichhorst, Rachel Kinkade, Andrea Puckett, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Linn Wells
        Absent – N/A
        Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
      • Recognition of Visitors and Public Comments – N/A
      • Secretary’s Report and Approval of Previous Minutes
        The minutes of the November 14 meeting were reviewed. David Abell made a motion to approve the minutes. Amy Keck seconded the motion. Measure carried.
      • Treasurer’s Report & Approval of Bills Payable
        • The November 2023 financial reports were reviewed. Crystal Trout made a motion to approve the financials and the bills payable. David Abell seconded the motion. Measure carried.
        • Amy Keck made a motion to approve the tax levy for the 2024-2025 year. Denyse Eagleson seconded the motion. Measure carried.
        • David Abell made a motion to open the budget to add the Philip Crackel donation for children’s books to both the revenue and expense for $600, and to move $17,400 from the special reserve building fund to building and maintenance for the HVAC system that was purchased. Linn Wells seconded the motion. Measure carried.
      • Committee Reports
        Finance Committee – No report
        Personnel Committee – The personnel committee met with Logan on December 11 to review his compiled evaluation from the trustees. The evaluation graded Logan very well and the board appreciates Logan’s service to the library.
        Policy/Bylaws Committee – No report
        Building/Grounds/Technology Committee–No report
        Public Relations/Marketing Committee–No report
        Technology Committee-No report
        Planning Committee-No report
      • Librarian’s Report
        • Logan presented a written report and schedule for the library usage.
        • Logan is working on the Per Capita Grant application which is due in January.
        • The sign policy was finalized and will be added to the library policy manual.
      • Correspondence/Communication/Public Relations – N/A.
      • Old Business
        • The key to the lockbox still has not been found. Julia is going to pursue having the box opened with First National Bank.
      • New Business
        • Board Vacancy – Brandan Michels has resigned from the board.
        • Chapter 12 from Serving our Public was reviewed. Logan indicated that he is hoping to have technology classes in the library next year to help improve our services and that the library needs to begin reviewing our internet policy annually.
      • Executive Session – N/A
      • Adjournment – Rachel Kinkade made a motion to adjourn the meeting. Andrea Puckett seconded the motion. Measure carried. Meeting was adjourned at 6:07 pm. Staff and trustee holiday party followed the meeting.

Minutes submitted by Crystal Trout.