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February ’25 Board Meeting Minutes

2025-03-18T11:52:04-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

February 11, 2025 Minutes

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst February 11, 2025 at 5:30 pm.
    • Present – included Julia Eichhorst, Andrea Puckett, Crystal Trout, David Abell, Audra Clodfelter, Amy Keck, Laura Lathrop, Derek Mason
    • Absent – Rachel Kinkade
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the January 14 meeting were reviewed. Audra Clodfelter made a motion to approve the minutes. Amy Keck seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The January 2025 financial reports were reviewed. Crystal Trout made a motion to approve the financials. Audra Clodfelter seconded the motion. Measure carried.
    • Derek Mason made a motion to approve the January bills payable. Amy Keck seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – Presented the proposed 2025-2026 budget for review.
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Logan also presented the board with a quote for landscape work needed at the library. The trustees asked Logan to obtain a second quote for comparison.
  7. Correspondence/Communication/Public Relations – N/A
  8. Old Business – N/A
  9. New Business
    • Draft library budget- Andrea Puckett distributed the proposed budget to trustees. At 5:37pm, Crystal Trout made a motion, seconded by Andrea Puckett, to enter into executive session to discuss employee salaries for 2025-2026 fiscal year. The motion carried, and all non-trustees were asked to leave the room. The trustees reconvening in open session at 6:01pm. Andrea was asked to make changes to the proposed budget based on salaries set in the executive meeting and to present a revised budget at the March meeting for final approval.
    • Author talk – Lee Martin has published a new book and asked to visit OPL in April or May for a cost of $1000. Crystal Trout made a motion to approve the expenditure. Audra Clodfelter seconded the motion. Measure carried. The trustees suggested April would be a better month if possible.
    • Chapter 2 Standards: Governance & Administration – Logan reviewed the standards and suggested that the Policy manual needs reviewed in 2025, and the personnel committee needs to have an employee succession plan.
  10. Executive Session – N/A
  11. Adjournment – Laura Lathrop made a motion to adjourn. Andrea Puckett seconded the motion. Meeting was adjourned at 6:38 pm.

Minutes submitted by Crystal Trout.

February ’25 Board Meeting Minutes2025-03-18T11:52:04-06:00

March ’25 Board Meeting Agenda

2025-03-11T11:39:31-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

March 11, 2025

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of February 11, 2025 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
    • Committee Reports
      • Finance Committee – Finalize 2025 budget
      • Personnel Committee
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
    • New Business
      • Chapter 3 “Personnel”
      • Landscaping
  2. Executive Session
  3. Adjournment
March ’25 Board Meeting Agenda2025-03-11T11:39:31-06:00

January ’25 Board Meeting Minutes

2025-02-17T12:52:14-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

January 14, 2025

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst January 14, 2025 at 5:36 pm.
    • Present – included Julia Eichhorst, Rachel Kinkade, Crystal Trout, Audra Clodfelter, Amy Keck, Derek Mason
    • Absent – David Abell, Andrea Puckett
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the December 10 meeting were reviewed. Audra Clodfelter made a motion to approve the minutes. Rachel Kinkade seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The December 2024 financial reports were reviewed. Amy Keck made a motion to approve the financials. Rachel Kinkade seconded the motion. Measure carried.
    • Rachel Kinkade made a motion to approve the December bills payable. Derek Mason seconded the motion. Measure carried.
    • Crystal Trout made a motion to open the budget to add $2000 given to us by the Carrie Winters Fund to the Carrie Winters revenue line and to the Carrie Winters Fall Grant expense line. Audra Clodfelter seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – -No report
    • Personnel Committee – Derek Mason has compiled the 2024 director evaluations completed by the trustees and has presented them to Logan at a recent meeting. The evaluations were extremely positive.
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage. There are a pleasing number of programs and events coming this winter/spring.
    • Logan reported that performed staff evaluations last week, and he shared the written evaluations with the trustees. Logan also reported two recent incidents where the Olney Police were called to the library. Regarding these incidents, Julia is going to ask the Olney Police Chief if it would be possible for officers to make drive-thrus of the library parking lot occasionally during the day and night.
  7. Correspondence/Communication/Public Relations – Logan presented a special request from the local retired teachers’ organization. The trustees discussed the request and gave Logan a recommendation.
  8. Old Business – N/A
  9. New Business
    • Board Vacancy – Denyse Eagleson has resigned from the board after fulfilling her 3 year term. The board discussed potential replacements.
    • Security Cameras – Logan reviewed the positions of the cameras outside. One camera is blocked by a large bush. The trustees asked Logan to look into having the camera moved or the bush trimmed to make that position effective.
    • Emergency Closures Policy – The board discussed pay of employees when the library is closed for weather or other unforeseen circumstances. The board is going to follow the City of Olney’s policy of not paying part-time employees if there is a closure for the time being. The board will review and develop a formal policy at a later time for part-time, full-time and salaried employees.
    • Chapter 1 “Core Standards” – Logan reviewed necessary considerations for chapter 1 of the standards.
  10. Executive Session – N/A
  11. Adjournment – Crystal Trout made a motion to adjourn. Derek Mason seconded the motion. Meeting was adjourned at 6:49 pm.

Minutes submitted by Crystal Trout.

January ’25 Board Meeting Minutes2025-02-17T12:52:14-06:00

December ’24 Board Meeting Minutes

2025-02-10T11:54:28-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

December 10, 2024

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst December 10, 2024 at 5:30 pm.
    • Present – included Julia Eichhorst, Rachel Kinkade, Andrea Puckett, Crystal Trout, Audra Clodfelter, Denyse Eagleson, Amy Keck, Derek Mason
    • Absent – David Abell
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the November 12 meeting were reviewed. Andrea Puckett made a motion to approve the minutes. Rachel Kinkade seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The November 2024 financial reports were reviewed. Amy Keck made a motion to approve the financials. Denyse Eagleson seconded the motion. Measure carried.
    • Rachel Kinkade made a motion to approve the November bills payable. Derek Mason seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – -No report
    • Personnel Committee – Derek Mason has only received 4 of the employee evaluations. He requested they be returned to him as soon as possible.
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – Rachel Kinkade presented a modified 5-year plan to the trustees and discussed changes from the former plan. Derek Mason made a motion to accept the plan presented for 2024-2029. Amy Keck seconded the motion. Measure carried.
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Author visit by Matt Tavares on 12/12 must be rescheduled as Matt encountered a family emergency. Logan will keep the board updated when a new date has been set.
  7. Correspondence/Communication/Public Relations – N/A.
  8. Old Business – N/A
  9. New Business
    • Logan discussed the library’s performance with Chapters 12 and 13 of the library standards.
  10. Executive Session – N/A
  11. Adjournment – Amy Keck made a motion to adjourn. Andrea Puckett seconded the motion. Meeting was adjourned at 5:58 pm. The holiday library party followed the meeting.

Minutes submitted by Crystal Trout.

December ’24 Board Meeting Minutes2025-02-10T11:54:28-06:00

January ’25 Board Meeting Agenda

2025-02-10T12:09:32-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

January 14, 2025

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of December 10, 2024 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
      • Open budget for Carrie Winter’s grant and donation
    • Committee Reports
      • Finance Committee
      • Personnel Committee – Directors Evaluation
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
    • New Business
        • Board Vacancy
        • Security Cameras
        • Emergency Closure Policies
        • Chapter 1 “Core Standards”
    • Executive Session
    • Adjournment
January ’25 Board Meeting Agenda2025-02-10T12:09:32-06:00

November ’24 Board Meeting Minutes

2025-02-10T11:54:28-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

November 12, 2024

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst November 12, 2024 at 5:35 pm.
    • Present – Julia Eichhorst, Rachel Kinkade, Andrea Puckett, Crystal Trout, Audra Clodfelter, Denyse Eagleson, Amy Keck, Derek Mason
    • Absent – David Abell
    • Others Present – Logan Braddock, Director
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the October 8 meeting were reviewed. A note of misspelling on trustee Rachel Kinkade’s name was noted. Amy Keck made a motion to approve the minutes with corrections. Denyse Eagleson seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The October 2024 financial reports were reviewed. Andrea Puckett made a motion to approve the financials. Derek Mason seconded the motion. Measure carried.
    • Rachel Kinkade made a motion to approve the October bills payable. Amy Keck seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – -No report
    • Personnel Committee – Derek Mason distributed Logan’s director self-evaluation to the trustees. Derek indicated that he will be sending evaluation forms via email to the trustees and asked for them to be completed and returned by Thanksgiving. Logan reviewed his evaluation for the trustees.
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – Rachel Kinkade presented a modified 5-year plan to the trustees and discussed changes from the former plan. Derek Mason made a motion to accept the plan presented for 2024-2029. Amy Keck seconded the motion. Measure carried.
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • The library has several events planned for the holiday season, including author visit by Matt Tavares on 12/12.
  7. Correspondence/Communication/Public Relations – N/A.
  8. Old Business – N/A
  9. New Business
    • Andrea Puckett presented three options for the tax levy for next year. Rachel Kinkade made a motion to approve the third option. Amy Keck seconded the motion. Measure carried.
    • Rachel Kinkade made a motion to give staff bonuses equal to that of 2023. Andrea Puckett seconded the motion. Measure carried.
    • Logan presented a quote from Nick Puckett for $800 to decorate the library building with holiday lights and $485 to re-do the lights on the bookworm. Rachel Kinkade made a motion to proceed with both. Crystal Trout seconded the motion. Measure carried.
    • Crystal Trout made a motion to appoint Logan Braddock as the FOIA and OMA officer for the library with a stipend of $150 per year. Andrea Puckett seconded the motion. Measure carried.
    • Chapter 10 & 11 – Logan reviewed the recommendations of these chapters and noted that OPL is in compliance.
    • The trustees discussed the possibility of exploring One Book One Community as a library project.
    • It was decided that the OPL Employee/Trustee Christmas party will be held following the December meeting.
  10. Executive Session – N/A
  11. Adjournment – Andrea Puckett made a motion to adjourn. Amy Keck seconded the motion. Meeting was adjourned at 6:57 pm.

Minutes submitted by Crystal Trout.

November ’24 Board Meeting Minutes2025-02-10T11:54:28-06:00

December ’24 Board Meeting Agenda

2025-02-10T11:54:28-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

December 10, 2024

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of November 12, 2024 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
    • Committee Reports
      • Finance Committee
      • Personnel Committeen
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
    • New Business
      • Chapter 12 “Technology” and Chapter 13 “Marketing”
    • Executive Session
    • Adjournment
December ’24 Board Meeting Agenda2025-02-10T11:54:28-06:00

October ’24 Board Meeting Minutes

2025-02-10T11:54:28-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

October 8, 2024

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by Vice-President Rachel Kincade October 8, 2024 at 5:35 pm.
    • Present – Julia Eichhorst, Rachel Kincade, Andrea Puckett, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck
    • Absent – Derek Mason
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the September 10 meeting were reviewed. A note of misspelling on trustee Rachel Kincade and Amy Keck’s names were noted. David Abell made a motion to approve the minutes with corrections. Amy Keck seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The September 2024 financial reports were reviewed. Rachel Kincade made a motion to approve the financials. David Abell seconded the motion. Measure carried.
    • Crystal Trout made a motion to approve the bills payable. Denyse Eagleson seconded the motion. Measure carried.
    • David Abell made a motion to invest $125,000 from the general fund money market account at First National Bank to a CD at TrustBank for 12 months at a 4% interest rate. Andrea Puckett seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – -No report
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Logan reported that a pest inspection was required recently with a cost of $850 from Action Pest Control.
    • Rachel Kincade made a motion to allow Logan to rollover 5 vacation days. Crystal Trout seconded the motion. Measure carried.
  7. Correspondence/Communication/Public Relations – N/A.
  8. Old Business
    • Board vacancy – The board is going to recommend Audra Clodfelter to Mayor Lambird.
  9. New Business
    • Long Range Plan Progress Report – The planning committee will meet in the next month to review the LRP and report at the next meeting.
    • Trustee Education – Logan has sent links to all trustees for the state mandated Sexual Harassment training. All trustees must complete the training by the end of the year.
    • Chapter 9 – Logan suggested that we create a reference policy the next time the policy committee meets
  10. Executive Session – N/A
  11. Adjournment – Rachel Kincade made a motion to adjourn. Amy Keck seconded the motion. Meeting was adjourned at 6:21 pm.

Save Minutes submitted by Crystal Trout.

October ’24 Board Meeting Minutes2025-02-10T11:54:28-06:00

November ’24 Board Meeting Agenda

2025-02-10T11:54:28-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

November 12, 2024

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of October 8, 2024 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
    • Committee Reports
      • Finance Committee
      • Personnel Committee – Director’s Self Evaluation
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee – Long Range Plan Evaluation
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
    • New Business
      • Tax Levy
      • Staff Bonuses
      • Holiday Lights
      • FOIA and OMA officer
      • Chapter 10 “Programming” and Chapter 11 “Youth/Young Adult Services
    • Executive Session
    • Adjournment
November ’24 Board Meeting Agenda2025-02-10T11:54:28-06:00

September ’24 Board Meeting Minutes

2025-02-10T11:54:28-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

September 10, 2024

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst September 10, 2024 at 5:35 pm.
    • Present – Julia Eichhorst, Andrea Puckett, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Derek Mason
    • Absent – Rachel Kincade
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the August 13 meeting were reviewed. Andrea Puckett made a motion to approve the minutes with a change of David Abell’s name changed from David Keck. Amy Keck seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The August 2024 financial reports were reviewed. Crystal Trout made a motion to approve the financials and bills payable. Derek Mason seconded the motion. Measure carried.
    • Derek Mason made a motion to open the budget to add a $500 gift from Philip Crackel. The gift will be placed on the budget as a Crackel gift as an expense and revenue.
    • Trustees discussed moving funds from the general fund money market account to a CD for higher interest rates. Janilyn will report rates at the October meeting.
  5. Committee Reports
    • Finance Committee – -No report
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Logan updated the trustees that the pickleball association is going to donate some kits to the library to check out as per policies that work for OPL.
  7. Correspondence/Communication/Public Relations – N/A.
  8. Old Business
    • Board vacancy – the board discussed potential candidates to fill the current empty position.
    • Laptop Quote – Logan has received a quote from Lazerware for a laptop. He would like to obtain other quotes before making a purchase.
  9. New Business
    • Author Talk – Logan presented an opportunity to invite Matt Tavares to OPL. Matt is the author of holiday books and we would ask him to visit in December. The cost would be $3500 + airfare + hotel. Crystal Trout made a motion to schedule the author visit. Amy Keck seconded the motion. Measure carried.
    • Chapter 8 – Logan presented points of the chapter 8 regulations. OPL is currently in compliance.
  10. Executive Session – N/A
  11. Adjournment – Andrea Puckett made a motion to adjourn. Denyse Eagleson seconded the motion. Meeting was adjourned at 6:22 pm.

Save Minutes submitted by Crystal Trout.

September ’24 Board Meeting Minutes2025-02-10T11:54:28-06:00
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400 W. Main St.

Phone: 1.618.392.3711

Fax: 1.618.392.3139

Web: olneypubliclibrary.org

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