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December ’19 Board Meeting Minutes

2020-01-16T12:30:57-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

December 10, 2019

      1. Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by Julia Eichhorst, December 10, 2019 at 5:30pm. It was noted that no November meeting was held as a quorum of trustees were not available on the scheduled meeting date.

        Present – Board members present: Julia Eichhorst, Sheila Ritter, Crystal Trout, Sarah Britton, Herman ZuberAbsent – Board members absent: Marie Riggs, Dan Zuber

        Others Present – Brittany Bass, Library Director and Lisa Boehl, Bookkeeper

      2. Recognition of Visitors and Public Comments
        N/A
      3. Secretary’s Report and Approval of Previous Minutes
        The minutes of the October 8, 2019 meeting were reviewed. Herman Zuber made a motion to approve the minutes. Sheila Ritter seconded the motion. Measure carried.
      4. Treasurer’s Report & Approval of Bills Payable
        The October and November 2019 treasurer’s reports and bills paid/payable were reviewed. Sarah Britton made a motion to approve the report and payables. Herman Zuber seconded the motion. Measure carried.
      5. Committee Reports
        Finance Committee –No report
        Personnel Committee –Two of the previously assigned members of the personnel committee are no longer on the board. Julia Eichhorst is going to re-assign committee members to the personnel committee so that the director evaluation process can begin. Herman Zuber expressed interest in serving on the personnel committee.
        Policy/Bylaws Committee-No report
        Building/Grounds Committee- No report
        Public Relations/Marketing Committee-No report
        Technology Committee-No report
        Planning Committee-No report
      6. Friends of the Library–No report
      7. Librarian’s Report
        Brittany Bass presented thorough written reports to the trustees for both October and November.Brittany indicated there is a challenge from a library neighbor regarding the new outdoor lighting. The board asked her to try to resolve the issue without changing the lighting at this time.The trustees discussed raising the room rental rate from $30 as there is an increase in the number of showers, rehearsal dinners, etc being held at the facility. These events require a staff member to be present and increased custodial work.
      8. Correspondence/Communication/Public Relations
        N/A
      9. Old Business
        New Board Members – A list of suggested replacements for vacated trustee positions has been provided to the mayor, but no new trustees have been appointed by him. Brittany will follow up on that process on behalf of the board. Julia has been holding on committee assignments until new member names are available.Per capita requirements – Trustees have met the requirements for the per capita grant, but Brittany encouraged everyone to consider viewing the educational seminars available.Holidays/Days Off – Brittany presented a list of the current staff holidays as well as city holidays and federal holidays. It was decided to keep the holidays as is. There was discussion of trying to increase patronage on holidays with ideas such as giftwrapping in the conference room on black Friday, etc.
      10. New Business
        Christmas Party – Brittany is going to plan a Christmas party for staff members.Staff Bonuses – Herman Zuber made a motion to give the four staff members a net holiday bonus of $50 and the library director a net holiday bonus of $100. Deductions will be made as required by law. Net amounts will be after deductions. Sheila Ritter seconded the motion. Measure carried. The trustees are pleased to award these bonuses as a thank you for our staff and director’s hard work throughout the year.
      11. Executive Session – N/A
      12. Adjournment – Sarah Britton made a motion to adjourn. Herman Zuber seconded the motion. Measure carried. Meeting was adjourned at 6:40pm.

    Minutes submitted by Crystal Trout

December ’19 Board Meeting Minutes2020-01-16T12:30:57-06:00

No November ’19 Board Meeting

2019-12-20T15:24:03-06:00

Board Meeting Minutes

Just a quick note to inform you that the Library board did not meet in November due to not meeting the quorum of members. The board met in December and meeting notes will be approved and posted in January. Thank you for your interest in your local library!

No November ’19 Board Meeting2019-12-20T15:24:03-06:00

June ’19 Board of Trustees Minutes

2019-07-10T16:23:29-06:00
Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

June 11, 2019 Minutes

    1. Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, June 11, 2019 at 5:30pm.
      Present – Board members present included Charles Roberts, Charlotte Bruce, Crystal Trout, Sarah Britton, Julia Eichhorst, Sheila Ritter, and Dan Zuber
      Absent – Marie Riggs and Herman Zuber
      Others Present – Brittany Bass, Library Director and Lisa Boehl, Bookkeeper
    2. Recognition of Visitors and Public Comments
      No visitors were present
    3. Secretary’s Report and Approval of Previous Minutes
      The minutes of the May 14, 2019 meeting were reviewed. Sarah Britton made a motion to approve the minutes. Julia Eichhorst seconded the motion. Measure carried.
    4. Treasurer’s Report & Approval of Bills Payable
      The May 2019 treasurer’s report was reviewed. Additional checks were presented for Fred & Kitty Mooney-$225.00, Jill Thatcher-$350.00 and V.G. Myers-$300.00, all of which are for summer children’s programming. Sheila Ritter made a motion to approve the report and payables. Julia Eichhorst seconded the motion. Motion carried.Lisa Boehl presented CD rates from local banks as per the Trustees request. A motion was made by Sheila Ritter to invest $50,000 of the special account funds currently in a MMA at a rate of 2.5% for 60 months with First National Bank pending an investigation of withdrawal penalties, and that if penalties are higher at FNB, the CD will be taken at Citizens Bank at the same rate for 60 months. Julia Eichhorst seconded the motion. Motion carried.
    5. Committee Reports
      Finance Committee –No report
      Personnel Committee –No report
      Policy/Bylaws Committee-The committee is going to meet in the next month at Brittany’s request to discuss policy issues she learned of at the Director’s University. Charlotte also suggested the committee needs to review the current collection plan.
      Building/Grounds Committee- No report
      Public Relations/Marketing Committee-No report
      Technology Committee-No report
      Planning Committee-No report
    6. Friends of the Library
      Friends of the library will meet on June 17, at 5pm at OPL to discuss the memorandum of understanding. They will also be discussing the upcoming book sale. The Friends have submitted a check for $22,000 to THAM for the sign.
    7. Librarian’s Report
      Brittany Bass presented a thorough written report to the trustees. She recently attended the Director’s University in Springfield and found the event incredibly useful.
    8. Correspondence/Communication/Public Relations – The OPL received word that we have been granted $4,000 from Carrie Winters for children’s programming.
    9. Old Business
      Trustee Term Limits – A motion was made by Sheila Ritter to accept the following policy change regarding terms of office. “A trustee’s term of office shall begin following the meeting at which he/she is appointed and shall continue for three years and until his/her successor is elected and takes office. The terms shall be staggered so that the terms of one-third of the trustees will expire each year. A trustee may not serve for more than two full consecutive terms. However, a former trustee may serve again after a one-year absence from the board and, in order to ensure continuity of leadership, the board may waive the term limit for a trustee who holds a strategic position or is working on a special assignment.” Motion was seconded by Sarah Britton. Motion passed.
    10. New Business
      Committee Assignments/Board Officers/New Board Members – A nominating committee of Sarah Britton, Crystal Trout and Julia Eichhorst will meet to propose an officer slate and to brainstorm potential new board members to present to Mayor Lambird. The committee will report at the July meeting.Final budget for 2019/2020 was presented. Sheila Ritter made a motion to accept the budget as presented. Charlotte Bruce seconded the motion. Chuck Roberts asked for a role- call vote. All members present voted yes to accept the budget. Motion carried.
    11. Executive Session – N/A
    12. Adjournment – Sarah Britton made a motion to adjourn. Julia Eichhorst seconded the motion. Meeting was adjourned at 6:30pm

    Minutes submitted by Crystal Trout

June ’19 Board of Trustees Minutes2019-07-10T16:23:29-06:00
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Contact Info

400 W. Main St.

Phone: 1.618.392.3711

Fax: 1.618.392.3139

Web: olneypubliclibrary.org

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