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November ’24 Board Meeting Minutes

2024-12-13T13:36:35-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

November 12, 2024

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst November 12, 2024 at 5:35 pm.
    • Present – Julia Eichhorst, Rachel Kinkade, Andrea Puckett, Crystal Trout, Audra Clodfelter, Denyse Eagleson, Amy Keck, Derek Mason
    • Absent – David Abell
    • Others Present – Logan Braddock, Director
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the October 8 meeting were reviewed. A note of misspelling on trustee Rachel Kinkade’s name was noted. Amy Keck made a motion to approve the minutes with corrections. Denyse Eagleson seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The October 2024 financial reports were reviewed. Andrea Puckett made a motion to approve the financials. Derek Mason seconded the motion. Measure carried.
    • Rachel Kinkade made a motion to approve the October bills payable. Amy Keck seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – -No report
    • Personnel Committee – Derek Mason distributed Logan’s director self-evaluation to the trustees. Derek indicated that he will be sending evaluation forms via email to the trustees and asked for them to be completed and returned by Thanksgiving. Logan reviewed his evaluation for the trustees.
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – Rachel Kinkade presented a modified 5-year plan to the trustees and discussed changes from the former plan. Derek Mason made a motion to accept the plan presented for 2024-2029. Amy Keck seconded the motion. Measure carried.
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • The library has several events planned for the holiday season, including author visit by Matt Tavares on 12/12.
  7. Correspondence/Communication/Public Relations – N/A.
  8. Old Business – N/A
  9. New Business
    • Andrea Puckett presented three options for the tax levy for next year. Rachel Kinkade made a motion to approve the third option. Amy Keck seconded the motion. Measure carried.
    • Rachel Kinkade made a motion to give staff bonuses equal to that of 2023. Andrea Puckett seconded the motion. Measure carried.
    • Logan presented a quote from Nick Puckett for $800 to decorate the library building with holiday lights and $485 to re-do the lights on the bookworm. Rachel Kinkade made a motion to proceed with both. Crystal Trout seconded the motion. Measure carried.
    • Crystal Trout made a motion to appoint Logan Braddock as the FOIA and OMA officer for the library with a stipend of $150 per year. Andrea Puckett seconded the motion. Measure carried.
    • Chapter 10 & 11 – Logan reviewed the recommendations of these chapters and noted that OPL is in compliance.
    • The trustees discussed the possibility of exploring One Book One Community as a library project.
    • It was decided that the OPL Employee/Trustee Christmas party will be held following the December meeting.
  10. Executive Session – N/A
  11. Adjournment – Andrea Puckett made a motion to adjourn. Amy Keck seconded the motion. Meeting was adjourned at 6:57 pm.

Minutes submitted by Crystal Trout.

November ’24 Board Meeting Minutes2024-12-13T13:36:35-06:00

December ’24 Board Meeting Agenda

2024-12-09T13:27:04-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

December 10, 2024

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of November 12, 2024 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
    • Committee Reports
      • Finance Committee
      • Personnel Committeen
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
    • New Business
      • Chapter 12 “Technology” and Chapter 13 “Marketing”
    • Executive Session
    • Adjournment
December ’24 Board Meeting Agenda2024-12-09T13:27:04-06:00

October ’24 Board Meeting Minutes

2024-11-28T08:49:38-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

October 8, 2024

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by Vice-President Rachel Kincade October 8, 2024 at 5:35 pm.
    • Present – Julia Eichhorst, Rachel Kincade, Andrea Puckett, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck
    • Absent – Derek Mason
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the September 10 meeting were reviewed. A note of misspelling on trustee Rachel Kincade and Amy Keck’s names were noted. David Abell made a motion to approve the minutes with corrections. Amy Keck seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The September 2024 financial reports were reviewed. Rachel Kincade made a motion to approve the financials. David Abell seconded the motion. Measure carried.
    • Crystal Trout made a motion to approve the bills payable. Denyse Eagleson seconded the motion. Measure carried.
    • David Abell made a motion to invest $125,000 from the general fund money market account at First National Bank to a CD at TrustBank for 12 months at a 4% interest rate. Andrea Puckett seconded the motion. Measure carried.
  5. Committee Reports
    • Finance Committee – -No report
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Logan reported that a pest inspection was required recently with a cost of $850 from Action Pest Control.
    • Rachel Kincade made a motion to allow Logan to rollover 5 vacation days. Crystal Trout seconded the motion. Measure carried.
  7. Correspondence/Communication/Public Relations – N/A.
  8. Old Business
    • Board vacancy – The board is going to recommend Audra Clodfelter to Mayor Lambird.
  9. New Business
    • Long Range Plan Progress Report – The planning committee will meet in the next month to review the LRP and report at the next meeting.
    • Trustee Education – Logan has sent links to all trustees for the state mandated Sexual Harassment training. All trustees must complete the training by the end of the year.
    • Chapter 9 – Logan suggested that we create a reference policy the next time the policy committee meets
  10. Executive Session – N/A
  11. Adjournment – Rachel Kincade made a motion to adjourn. Amy Keck seconded the motion. Meeting was adjourned at 6:21 pm.

Save Minutes submitted by Crystal Trout.

October ’24 Board Meeting Minutes2024-11-28T08:49:38-06:00

November ’24 Board Meeting Agenda

2024-11-07T13:51:40-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

November 12, 2024

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of October 8, 2024 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
    • Committee Reports
      • Finance Committee
      • Personnel Committee – Director’s Self Evaluation
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee – Long Range Plan Evaluation
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
    • New Business
      • Tax Levy
      • Staff Bonuses
      • Holiday Lights
      • FOIA and OMA officer
      • Chapter 10 “Programming” and Chapter 11 “Youth/Young Adult Services
    • Executive Session
    • Adjournment
November ’24 Board Meeting Agenda2024-11-07T13:51:40-06:00

September ’24 Board Meeting Minutes

2024-11-28T08:50:11-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

September 10, 2024

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst September 10, 2024 at 5:35 pm.
    • Present – Julia Eichhorst, Andrea Puckett, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Derek Mason
    • Absent – Rachel Kincade
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the August 13 meeting were reviewed. Andrea Puckett made a motion to approve the minutes with a change of David Abell’s name changed from David Keck. Amy Keck seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The August 2024 financial reports were reviewed. Crystal Trout made a motion to approve the financials and bills payable. Derek Mason seconded the motion. Measure carried.
    • Derek Mason made a motion to open the budget to add a $500 gift from Philip Crackel. The gift will be placed on the budget as a Crackel gift as an expense and revenue.
    • Trustees discussed moving funds from the general fund money market account to a CD for higher interest rates. Janilyn will report rates at the October meeting.
  5. Committee Reports
    • Finance Committee – -No report
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
    • Logan updated the trustees that the pickleball association is going to donate some kits to the library to check out as per policies that work for OPL.
  7. Correspondence/Communication/Public Relations – N/A.
  8. Old Business
    • Board vacancy – the board discussed potential candidates to fill the current empty position.
    • Laptop Quote – Logan has received a quote from Lazerware for a laptop. He would like to obtain other quotes before making a purchase.
  9. New Business
    • Author Talk – Logan presented an opportunity to invite Matt Tavares to OPL. Matt is the author of holiday books and we would ask him to visit in December. The cost would be $3500 + airfare + hotel. Crystal Trout made a motion to schedule the author visit. Amy Keck seconded the motion. Measure carried.
    • Chapter 8 – Logan presented points of the chapter 8 regulations. OPL is currently in compliance.
  10. Executive Session – N/A
  11. Adjournment – Andrea Puckett made a motion to adjourn. Denyse Eagleson seconded the motion. Meeting was adjourned at 6:22 pm.

Save Minutes submitted by Crystal Trout.

September ’24 Board Meeting Minutes2024-11-28T08:50:11-06:00

October ’24 Board Meeting Agenda

2024-10-04T12:46:05-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

October 8, 2024

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of September 10, 2024 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
    • Committee Reports
      • Finance Committee
      • Personnel Committee
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
      • Board Vacancy
    • New Business
      • Long Range Plan Progress Report
      • Trustee Education
      • Chapter 9 “Public Services: Reference and Reader’s Advisory Services”
    • Executive Session
    • Adjournment
October ’24 Board Meeting Agenda2024-10-04T12:46:05-06:00

August ’24 Board Meeting Minutes

2024-11-28T08:52:53-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

August 13, 2024

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst at 5:30pm.
    • Present – Board members present included Rachel Kinkade, Amy Keck, David Abell, Derek Mason, Andrea Puckett and Julia Eichhorst
    • Absent – Denyse Eagleson and Crystal Trout
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    Rachel Kinkade made a motion to approve the July 2024 minutes with a correction of a typo of the date of the last meeting. Stated under, Call to Order, July 10, 2024 corrected to July 9, 2024.
  4. Treasurer’s Report & Approval of Bills Payable
    • The July 2024 financial reports were reviewed. David Abell made a motion to approve the financials. Derek Mason seconded the motion. Measure carried.
    • Derek Mason made a motion to approve the July bills payable. Andrea Puckett seconded the motion. Measure carried.
    • Janilyn Travis shared that Kemper CPA group has requested July and August 2024 minutes to complete the documentation needed for the 2023-2024 audit.
  5. Committee Reports
    • Finance Committee – -No report
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan Braddock presented a written report and schedule for the library usage.
    • Logan Braddock discussed and provided a schedule for upcoming events.
    • Logan Braddock presented complete service statistics for July 2024 lending services D. Amy Keck made a motion to approve the librarians report. David Abell seconded the motion. Measure Carried.
  7. Correspondence/Communication/Public Relations – N/A.
  8. Old Business – N/A
  9. New Business
    • Intergovernmental Agreement
      1. Logan Braddock presented the current Intergovernmental Agreement that has been used with Richland County Community Unit School District #1, Full Armor Academy, and St. Joseph School to provide all K-12 students with a free library card.
      2. Logan suggested the addition to include K-12 homeschooled students. Logan plans to apply for the Josie Files grant to cover the cost of the homeschool student cards.
      3. David Keck made a motion to approve the Intergovernmental Agreement and pursue providing an equivalent opportunity to homeschooled students. Amy Keck seconded the motion. Measure carried.
    • Board Vacancy – The board discussed potential board members. Discussion will continue at the
      September 2024 meeting.
    • Light fixture replacement – Logan Braddock presented the board with 3 updated bids for light fixture replacements. David Abell made a motion to award the bid to Shultz Heating Cooling & Electrical LLC for $2,500. Rachel Kinakde seconded the motion. Measure carried.
    • Technology Needs – Logan Braddock presented to the board that Lazerware discussed with him that 4 of our computers are not compatible with the Windows 11 update. Lazerware stated that the 4 computers must be replaced and updated by October 2025. Lazerware provided a quote to replace the 4 computers that are not compatible with the update. Logan Braddock expressed the need for an updated laptop for the multipurpose room.
    • Chapter 7 “Collection Management” – Logan Braddock presented Chapter 7 to the board. Logan feels we are in compliance with all state expectations for collection management.
  10. Executive Session – N/A
  11. Adjournment – Amy Keck made a motion to adjourn the meeting. Andrea Puckett seconded the motion. Meeting was adjourned at 6:34pm.

Save Minutes submitted by Rachel Kinkade in Crystal Trout’s absence.

August ’24 Board Meeting Minutes2024-11-28T08:52:53-06:00

September ’24 Board Meeting Agenda

2024-09-06T07:51:10-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

August 13, 2024

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of August 13, 2024 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
    • Committee Reports
      • Finance Committee
      • Personnel Committee
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
      • Board Vacancy
    • New Business
      • Author Talk
      • Chapter 8 “System Member Responsibilities and Resource Sharing”
    • Executive Session
    • Adjournment
September ’24 Board Meeting Agenda2024-09-06T07:51:10-06:00

July ’24 Board Meeting Minutes

2024-11-28T08:53:26-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

July 9, 2024

  1. Call to Order – Roll Call
    • The monthly meeting of the Olney Public Library Board of Trustees was called to order by Vice President Rachel Kinkade July 9, 2024 at 5:34 pm.
    • Present – Board members present included Rachel Kinkade, Andrea Puckett, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Derek Mason
    • Absent – Julia Eichhorst, Linn Wells
    • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
  2. Recognition of Visitors and Public Comments – N/A
  3. Secretary’s Report and Approval of Previous Minutes
    The minutes of the June 11 meeting were reviewed. Derek Mason made a motion to approve the minutes. Denyse Eagleson seconded the motion. Measure carried.
  4. Treasurer’s Report & Approval of Bills Payable
    • The June 2024 financial reports were reviewed. David Abell made a motion to approve the financials. Amy Keck seconded the motion. Measure carried.
    • David Abell made a motion to approve the June bills payable. Andrea Puckett seconded the motion. Measure carried.
    • Crystal Trout made a motion to open the budget to increase the Per Capita revenue line to $12,920.99, to increase the Carrie Winters Grant revenue and expense lines to $3,000 and to increase the Payroll Tax Update expense line to $1025, moving the additional $25 from the miscellaneous expense line. David Abell seconded the motion. Measure carried
  5. Committee Reports
    • Finance Committee – -No report
    • Personnel Committee – No report
    • Policy/Bylaws Committee – No report
    • Building/Grounds/Technology Committee–No report
    • Public Relations/Marketing Committee – No report
    • Technology Committee – No report
    • Planning Committee – No report
  6. Librarian’s Report
    • Logan presented a written report and schedule for the library usage.
  7. Correspondence/Communication/Public Relations – N/A.
  8. Old Business
    • Pickleball Agreement – Logan presented the information from the Pickball group. The trustees again stated that if the group would like to donate the equipment to the library with no concessions or rules, we will consider holding and checking out the equipment.
  9. New Business
    • CD Purchase – Last month’s approval of a CD purchase was unable to be fulfilled as the selected CD was not available for government entities. Andrea Puckett made a motion to open a $50,000 CD with funds currently in the general fund, which had been in a CD, at a rate of 4.85 APY for 13 months at First National Bank; additionally, Andrea so moved that if Trustbank will allow us to withdraw the $100,000 currently in a 0.9% CD at Trustbank with little penalties, those funds be re-invested in a 12 month CD at Trustbank with an APY of 4.85%. Derek Mason seconded the motion. Measure carried.
    • Chapter 6 Safety: Logan noted that he is currently updating our emergency plan and working on a building safety checklist to be evaluated at specific intervals.
  10. Executive Session – N/A
  11. Adjournment – Derek Mason made a motion to adjourn. Andrea Puckett seconded the motion. Meeting was adjourned at 6:27 pm.

Save Minutes submitted by Crystal Trout.

July ’24 Board Meeting Minutes2024-11-28T08:53:26-06:00

August ’24 Board Meeting Agenda

2024-08-12T14:56:22-06:00

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING AGENDA

August 13, 2024

    • Call to Order – Roll Call
    • Recognition of Visitors and Public Comments
    • Secretary’s Report and Approval of July 09, 2024 minutes
    • Treasurer’s Report & Approval of Bills Payable
      • Approval of Treasurer’s report
      • Approval of bills payable
    • Committee Reports
      • Finance Committee
      • Personnel Committee
      • Policy/Bylaws Committee
      • Building/Grounds Committee
      • Public Relations/Marketing Committee
      • Technology Committee
      • Planning Committee
      • Transition Committee
    • Librarian’s Report
    • Correspondence/Communication/Public Relations
    • Old Business
    • New Business
      • Intergovernmental Agreement
      • Board vacancy
      • Light fixture replacement
      • Technology needs
      • Chapter 7 “Collection Management”
    • Executive Session
    • Adjournment
August ’24 Board Meeting Agenda2024-08-12T14:56:22-06:00
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Contact Info

400 W. Main St.

Phone: 1.618.392.3711

Fax: 1.618.392.3139

Web: olneypubliclibrary.org

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