1. 1. Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by Julia Eichhorst, February 11, 2020 at 5:35pm.
      Present – Board members present: Julia Eichhorst, Crystal Trout, Sarah Britton, Julie Hill, Marie Riggs and Herman Zuber
      Absent – Board member absent: Sheila Ritter and Dan Zuber
      Others Present – Brittany Bass, Library Director and Lisa Boehl, Bookkeeper
   2. Recognition of Visitors and Public Comments
      N/A
   3. Secretary’s Report and Approval of Previous Minutes
      The minutes of the January 15, 2020 meeting were reviewed. Herman Zuber made a motion to approve the minutes with the correction. Sarah Britton seconded the motion. Measure carried.
   4. Treasurer’s Report & Approval of Bills Payable
      The January 2020 treasurer’s reports and bills payable were reviewed. Sarah Britton made a motion to approve the report and payables. Herman Zuber seconded the motion. Measure carried.
   5. Committee Reports
      Finance Committee –No report
      Personnel Committee –The committee met today at 4:15 and discussed changes to the personnel policy manual. Brittany is going to do some research and make suggested changes to the policy. Policy with changes will be presented at the March meeting for review and approval. The committee also discussed Brittany’s ongoing evaluation which will be covered in new business.
      Policy/Bylaws Committee-No report
      Building/Grounds Committee- No report
      Public Relations/Marketing Committee-No report
      Technology Committee-No report
      Planning Committee-No report
   6. Friends of the Library–The two book clubs are meeting. The Friends group is meeting in March, but the scheduled date was not known.
   7. Librarian’s Report
      Brittany Bass presented a thorough written report to the trustees.
   8. Correspondence/Communication/Public Relations – The library received their annual certificate of status from the Chief County Assessment Officer which needs to be signed by Julia Eichhorst and returned to the Assessor’s office.
   9. Old Business
      New Board Members – The mayor has appointed Julie Hill and Beverly Loomis as trustees. They will be officially sworn in at the next meeting by the city clerk. Julia Eichhorst will distribute new committee assignments at the next meeting.Sick Time Policy – The personnel committee reviewed sick time as well as other policies at their meeting, and recommended changes will be given to the board at the March meeting for approval.
   10. New Business
       Butler Street Sign – Brittany presented quotes from Scheutz and Designforce for Butler Street entrance signs. A motion was made by Crystal Trout to approve the steel sign bid from Designforce. Sarah Britton seconded the motion. Motion carried. The board is going to consider lighting for the sign at a future date.Director’s Evaluation – Herman Zuber distributed copies of Brittany’s Self-Review Form and the Director Evaluation Summation Form. Trustees should complete the evaluation form and return it to Herman Zuber at the March meeting to be compiled by the personnel committee.

       Salaries/Raises – Brittany presented the trustees with information regarding minimum wage increases which will affect the 2020-2021 budget as she is currently working to create a budget to submit to the board. The trustees made recommendations to be included in the budget so she and Lisa Boehl can move forward with the process.

   11. Executive Session – N/A
   12. Adjournment – Sarah Britton made a motion to adjourn. Marie Riggs seconded the motion. Measure carried. Meeting was adjourned at 6:30pm.

Minutes submitted by Crystal Trout

1. 1. Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by Julia Eichhorst, October 8, 2019 at 5:30pm.
      Present – Julia Eichhorst, Sheila Ritter, Crystal Trout, Sarah Britton, Marie Riggs, Dan Zuber, Herman Zuber
      Others Present – Brittany Bass, Library Director and Lisa Boehl, Bookkeeper
   2. Recognition of Visitors and Public Comments
      N/A
   3. Secretary’s Report and Approval of Previous Minutes
      The minutes of the September 10, 2019 meeting were reviewed. Herman Zuber made a motion to approve the minutes. Sheila Ritter seconded the motion. Measure carried.
   4. Treasurer’s Report & Approval of Bills Payable
      The September 2019 treasurer’s report was reviewed. Dan Zuber made a motion to approve the report. Herman Zuber seconded the motion. Motion carried. One additional check was presented for Baker & Taylor for $640.28 for books. Sheila Ritter made a motion to approve the additional payable. Sarah Britton seconded the motion. Motion carried.
   5. Committee Reports
      Finance Committee –No report
      Personnel Committee –No report
      Policy/Bylaws Committee-No report
      Building/Grounds Committee- No report
      Public Relations/Marketing Committee-No report
      Technology Committee-No report
      Planning Committee-No report
   6. Friends of the LibraryFriends of the Library’s book sale is this Friday and Saturday. Eleven volunteers met to sort books today and will meet again tomorrow to finish the project. Brittany shared the write-ups in both the Olney Daily Mail and Olney Gazette about the Friends and the new sign.
   7. Librarian’s Report
      Brittany Bass presented a thorough written report to the trustees.Additionally, Brittany has ordered 50 library yard signs that can be purchased by patrons. The signs are a great marketing piece for the library. The board discussed the multiple programs and author visits that have been taking place at the library which have been extremely well attended.

      Brittany noted that the library will be closed on November 7^th so staff members can attend training. Brittany will publish the closure in advance by all available means.

      The lighting around the building has been installed by Scheutz Companies and the new pole lights are on order and will be installed upon arrival.

   8. Correspondence/Communication/Public Relations
      N/A
   9. Old BusinessNew Board Members – Brittany has sent a letter to the mayor regarding our new term limit policy and has also sent him the resignation letters of Charlotte Bruce and Charles Roberts. Brittany asked Mayor Lambird to fill the open positions as soon as possible, and she will follow up with him this week to see if any progress has been made.
   10. New BusinessLong Range Plan Progress Report – Brittany would like our current 5-year plan to include more details. She is going to review the plan with the planning committee and revise to more closely reflect the format of 5-year plans she has researched from other libraries.

       Library Policies and Bylaws – Brittany expressed concern over verbiage in our current personnel manual and is going to research the issue further. Brittany will follow up with the policy/bylaws committee. Brittany noted that there is an HR service that helps libraries write personnel policies, and she is going to check further into that service. Brittany also suggested that the trustees consider paid holidays of OPL be the same as that of Olney City Hall. She is going to research it further and present information at the November meeting.

       Brittany has also been reviewing other policies in the manual and will bring the trustees suggestions as she sees fit.

   11. Executive Session – N/A
   12. Adjournment – Sarah Britton made a motion to adjourn. Meeting was adjourned at 6:10pm.

Minutes submitted by Crystal Trout