OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

May 14, 2024

1. Call to Order – Roll Call
   • The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst May 14, 2024 at 5:30 pm.
   • Present – Board members present included Julia Eichhorst, Crystal Trout, Denyse Eagleson,
     Amy Keck, Derek Mason and Linn Wells
   • Absent – David Abell, Rachel Kinkade and Andrea Puckett
   • Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
2. Recognition of Visitors and Public Comments – N/A
3. Secretary’s Report and Approval of Previous Minutes
   The minutes of the April 9 meeting were reviewed. Denyse Eagleson made a motion to approve the minutes. Amy Keck seconded the motion. Measure carried.
4. Treasurer’s Report & Approval of Bills Payable
   • Crystal Trout made a motion to open the budget to move $2690 from Miscellaneous Programming to Miscellaneous Expense. Derek Mason seconded the motion. Measure carried.
   • The April 2024 financial reports were reviewed. Crystal Trout made a motion to approve the financials with the aforementioned budget amendment. Linn Wells seconded the motion. Measure carried.
   • Amy Keck made a motion to approve the April bills payable. Denyse Eagleson seconded the motion. Measure carried.
   • A $40,000 CD held with Trust bank is maturing on 5/18/24. Derek Mason made a motion to cash out the CD, place the interest in the general fund and re-invest the $40,000 into a CD with First National Bank for 18 months at a rate of 4.59%. Crystal Trout seconded the motion. Measure carried.
5. Committee Reports
   • Finance Committee – -No report
   • Personnel Committee – No report
   • Policy/Bylaws Committee – No report
   • Building/Grounds/Technology Committee–No report
   • Public Relations/Marketing Committee–A written report was submitted by the PR
     committee following a review meeting that was held on April 22.
   • Technology Committee-No report
   • Planning Committee-No report
6. Librarian’s Report
   • Logan presented a written report and schedule for the library usage. Logan advised that the summer reading program would start soon and that recent programming had been well attended.
7. Correspondence/Communication/Public Relations – N/A.
8. Old Business – Committee Appointments – New committee appointments were distributed to the trustees.
9. New Business
   • 2024-2025 Library Holidays – Logan reviewed library holidays for the upcoming fiscal year.
   • Chapter 4 – Access – Logan reviewed the points of the chapter and indicated that new lines should be painted in the parking lot. Julia is going to check with the City of Olney about this. Logan suggested that we meet to discuss long-term space needs. He will organize a meeting of the building committee to review needs and present to the trustees.
10. Executive Session – N/A
11. Adjournment – Amy Keck made a motion to adjourn. Denyse Eagleson seconded the motion. Meeting was adjourned at 6:27 pm.

Save Minutes submitted by Crystal Trout.

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

August 9th, 2022

• • • Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by
      President Julia Eichhorst, August 9, 2022 at 5:30pm.Present – Board members present included Julia Eichhorst, Crystal Trout, David Abell,
      Denyse Eagleson, Amy Keck, Rachel Kinkade, Brandan Michels, Chelsea Rude
      Absent – Julie Hill
      Others Present – Brittany Bass, Library Director
    • Recognition of Visitors and Public Comments–N/A
    • Secretary’s Report and Approval of Previous Minutes
      The minutes of the July 12, meeting were reviewed. Chelsea Rude made a motion to
      approve the minutes. David Abell seconded the motion. Measure carried.Chelsea Rude made a motion to approve the executive session meeting minutes from the
      July 18 executive session. David Abell seconded the motion. Measure carried.
    • Treasurer’s Report & Approval of Bills Payable
      The July 2022 payable were reviewed. Crystal Trout made a motion to approve the bills
      payable. Chelsea Rude seconded the motion. Measure carried. There were no July financials
      to review at this time as the board has accepted the resignation of bookkeeper Lisa Boehl
      effective July 31. The board thanks Lisa for her years of excellent service and wishes her the
      best of luck.
      Lisa Boehl has agreed to train the new bookkeeper at a contract rate of $75 per hour. Brandan Michels made a motion to approve the training and fee. Chelsea Rude seconded the motion. Measure carried.
    • Committee Reports
      Finance Committee –No report
      Personnel Committee –The personnel committee made a recommendation to contract Janilyn Travis as the library
      bookkeeper at a rate of $675 per month. Brandan Michels made a motion to contract
      Janilyn Travis. Amy Keck seconded the motion. Measure carried.

      The personnel committee also gave a report of the search for a new library director as the
      board has accepted the resignation of Brittany Bass effective August 31. The job has been
      posted on several sites including the OPL website.

      Policy/Bylaws Committee-No report
      Building/Grounds Committee- No report
      Public Relations/Marketing Committee-No report
      Technology Committee-No report
      Planning Committee-No report
      Transition Committee- On July 18, Julia Eichhorst established a transition committee to
      assist in the transition to a new bookkeeper and new director. The committee consists of
      Denyse Eagleson, Amy Keck and Chelsea Rude. The committee is planning to attend a staff
      meeting on August 15.

    • Librarian’s Report –
      Brittany presented a thorough written report to the board of directors as well as a schedule
      of events for August.As Brittany has accepted a position with a local private school, her last full day at the library
      will be August 17, but she will use vacation/sick time to work through the end of the month,
      and will be at the library some evenings/weekends. The board discussed in detail the
      transition of job assignments and scheduling.
    • Correspondence/Communication/Public Relations
    • Old Business
    • New BusinessCommittee Appointments- New committee appointments were distributed to the trustees
      as appointed by Julia Eichhorst.

      Chelsea Rude made a motion to extend all governmental and school agreements through
      the 2022-2023 school year. Rachel Kinkade seconded the motion. Measure carried.

    • Executive Session – NA.
    • Adjournment –Chelsea Rude made a motion to adjourn the meeting. Amy Keck seconded
      the motion. Measure carried. Meeting was adjourned at 6:45 pm.

Minutes submitted by Crystal Trout

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

July 12th, 2022

• • Call to Order – Roll Call
    The monthly meeting of the Olney Public Library Board of Trustees was called to order by
    President Julia Eichhorst, July 12, 2022 at 5:30pm.
    Present – Board members present included Julia Eichhorst, Julie Hill, Chelsea Rude, Crystal
    Trout, David Abell, Brandan Michels
    Absent – Denyse Eagleson, Amy Keck
    Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper
  • Recognition of Visitors and Public Comments–N/A
  • Secretary’s Report and Approval of Previous Minutes
    The minutes of the June 14, meeting were reviewed. Julie Hill made a motion to approve the
    minutes. Chelsea Rude seconded the motion. Measure carried.
  • Treasurer’s Report & Approval of Bills Payable
    The June 2022, treasurer’s report and bills payable were reviewed. One additional payable
    was presented to Sage for $914 for accounting software. Crystal Trout made a motion to
    accept the treasurer’s report and bills payable and to adjust expenses from miscellaneous
    programs ($467.30) and walmart expense ($2034.23) to Carrie Winters Summer Program
    Grant ($2501.53). David Abell seconded the motion. Measure carried. The board expresses
    their thanks to the Carrie Winters Foundation for their continued support of the library.

Julie Hill made a motion to amend the budget to add revenue and expense of $4500 to the
Carrie Winters Trust Summer Program, and as the per capita grant totaled $12833.98, which
was $1439.98 above what was budgeted, to add that variance amount to miscellaneous
expense. Brandan Michels seconded the motion. Measure carried.

• • Committee Reports
    Finance Committee –No report
    Personnel Committee –No report
    Policy/Bylaws Committee-No report
    Building/Grounds Committee- No report
    Public Relations/Marketing Committee-No report
    Technology Committee-No report
    Planning Committee-No report
  • Librarian’s Report – Brittany presented a thorough written report to the board of directors
    as well as a schedule of events for July. Noted that the summer reading program was a
    tremendous success and will wrap up tomorrow with the summer reading challenge pizza
    party.
    Rachel Kinkade will be joining the board in August and new sub-committee and contact
    forms were distributed to the trustees which include Rachel.
  • Correspondence/Communication/Public Relations
  • Old Business –Defibrillator Request – Carle Richland Memorial Hospital has denied our request for funds to
    purchase a defibrillator as their policies prevent it. They have offered to assist us in choosing
    a good unit if we purchase one ourselves and to assist with our training to use the unit.

West Richland Book Barn – The “barn” is almost complete and we will try to arrange a
ribbon cutting with the Olney Chamber when it is installed and ready to open.

Action Pest Control-We will continue with their service until no longer needed.

• • New Business –Policy Change-The policy/by-laws committee submitted changes for review with regard to
    the job description and qualifications of the bookkeeper. Chelsea Rude made a motion to
    accept the proposed changes. Brandan Michels seconded the motion. Measure carried.
    Brittany will update the policy manual and give the trustees pages to update their manuals.
  • Executive Session – Motion was made by Chelsea Rude to enter into executive session at
    6:02pm and seconded by David Abell. Motion carried unanimously. The board moved into
    executive session until 8:25pm at which time the executive session was ended with a
    unanimous vote. No actions were taken.
  • Adjournment – –Crystal Trout made motion to adjourn at 8:29pm. Brandan Michels seconded
    the motion. Measure carried. Meeting was adjourned.

Minutes submitted by Crystal Trout