Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

April 12, 2023

      • Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst at 5:30pm..
        Present – Board members present present include Amy Keck, Denyse Eagleson, David Abell, Julie Hill, and Julia Eichorst
        Absent – Brandon Michels and Chelsea Rude
        Others Present – Logan Braddock, Director
      • Recognition of Visitors and Public Comments – N/A
      • Secretary’s Report and Approval of Previous Minutes
        The minutes of the March 2023, meeting were reviewed. A. David Abel made a motion to approve the minutes. Julie Hill seconded the motion. Measure carried.
      • Treasurer’s Report & Approval of Bills Payable
        • The March 2023 financial report was reviewed. Amy Keck made a motion to approve the financials. Denyse Easton seconded the motion. Measure carried.
        • The March 2023 bills payable were presented. Rachel Kinkade made a motion to approve the bills payable. David Abell seconded the motion. Measure carried.
        • In other business with financials, bookkeeper Janilyn Traveous clarified the classification of unemployment insurance.
      • Committee Reports
        Finance Committee – No report
        Personnel Committee –No report
        Policy/Bylaws Committee–No report
        Building/Grounds Committee–No report
        Public Relations/Marketing Committee–No report
        Technology Committee-No report
        Planning Committee-No report
      • Librarian’s Report
        • Logan presented a written report and schedule for the library usage.
        • Logan discussed and provided a schedule for upcoming events
        • Logan met with Homes by Shuetz and Samantha Brazil Interior Design this month to discuss potential design and construction options for a future Maker Space in the library. Logan provided potential mock up designs created by Samantha Brazil for the trustees to review and discuss.
        • Logan discussed the upcoming book sale and mentioned they are continuing to accept book donations for the sale.
      • Correspondence/Communication/Public Relations – N/A
      • Old Business – N/A
      • New Business
        • Review of Chapter 3: Personnel and Chapter 4: Access in Serving Our Public
          • Chapter 3: Personnel – Logan presented the chapter and discussed the need for an updated employee training orientation process. Logan will collaborate with current staff members to update the orientation process for future employees.
          • Chapter 4: Access in Serving Our Public – Logan presented the chapter and discussed his desire to increase signage around the children’s literacy section of the library. In addition, Logan will review ADA compliance with staff members.
        • Director Vacation Policy
          • In accordance with our current policy handbook, directors do not have access to their 4 weeks of vacation until they have been employed for 12 months. Discussion was had to amend this.
          • Amy Keck made a motion to amend section 6 of Vacation Time in the Personnel Manual.
            1. Vacation time will be earned at the rate of four weeks per year.
            2. With one week to be earned after 3 months of employment, a second week to be earned after 6 months of employment, a third week to be earned after 9 months of employment, and the fourth final week will be earned after 12 months of employment.
            3. The distribution of vacation will continue in same quarterly pattern in subsequent years of employment.
            4. Vacation time may be split.
            5. Vacation days must be used during the year earned. One week’s vacation may be carried over to the next year with Board Approval.
          • Denyse Eagleson seconded the motion. Measure carried.
        • Board Member Officers – David Abell made the motion to retain Julia Eichorst as President, Julie Hill as Vice President, and Chelsea Rude as treasure. Amy Keck seconded the motion. Measure carried.
        • Committee Appointments – This discussion has been tabled until next month’s meeting.
      • Executive Session – N/A.
      • Adjournment – Rachel Kinkade made the motion to adjournment. Amy Keck seconded the motion. Measure carried.

      Minutes submitted by Rachel Kinkade in Crystal Trout’s absence.