OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

JANUARY 9, 2024

      • Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichorst January 9, 2024 at 5:36 p.m. New trustee Derek Mason was welcomed.
        Present – Board members present included Julia Eichorst, Rachel Kinkade, Andrea Puckett, David Abell, Denyse Eagleson, Amy Keck, Linn Wells, Derek Mason
        Absent – Crystal Trout
        Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
      • Recognition of Visitors and Public Comments – N/A
      • Secretary’s Report and Approval of Previous Minutes
        The minutes of the December 12 meeting were reviewed. David Abell made a motion to approve the minutes. Rachel KInkade seconded the motion. Measure carried.
      • Treasurer’s Report & Approval of Bills Payable
        • December 2023 financial reports were reviewed. David Abell made a motion to approve the financials and the bills payable. Amy Keck seconded the motion. Measure carried.
        • Director Logan Braddock discussed being audited by E-Rate for fiscal year 2022.
          Records and/or documents of bids were not left by the previous librarian. Therefore, OPL will be charged a fine of $2,880. $2,000 from the Ameren Grant, in addition to budget monies from the Miscellaneous and Office Supply accounts will be used for this fee. David Abell made a motion to approve the allocation of these funds for this expense, Linn Well seconded. Measure carried.
        • Andrea Puckett stated that the process of budgeting for the upcoming fiscal year will be starting soon.
      • Committee Reports
        Finance Committee – No report
        Personnel Committee – No report
        Policy/Bylaws Committee – No report
        Building/Grounds/Technology Committee–No report
        Public Relations/Marketing Committee–No report
        Technology Committee-No report
        Planning Committee-No report
      • Librarian’s Report
        • Logan presented a written report and schedule for the library usage.
        • He stated that the Per Capita Grant and Expenditures Report are completed.
          • Received $2,000 grant from Ameren – Love Your Library
          • Received $2,000 individual donation to be used for book purchases
          • Received $1,000 from the Carrie Winter’s Trust
        • Discussion of art classes to be offered in March per suggestion of patrons- library to cover the cost and will limit to 25 people.
        • Lawyer in the Library going well, and scheduling going smoothly. Logan stated he calls those with appointments on the day of the scheduled meeting.
      • Correspondence/Communication/Public Relations – N/A.
      • Old Business – N/A
      • New Business
        • Discussion of visiting authors for the spring, both adult and children’s.
        • Chapter 13 – Marketing from Standards for Illinois Public Libraries was reviewed. Discussion of yearly walkthrough of the library with trustees. Also discussed Trustees and librarian visiting other libraries.
      • Executive Session – N/A
      • Adjournment – Amy Keck made a motion to adjourn the meeting. Derek Mason seconded the motion. Measure carried. Meeting was adjourned at approximately 6:15.