Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

August 8, 202

      • Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst August 8, 2023 at 5:32pm.
        Present – Board members present included Julia Eichhorst, Crystal Trout, Denyse Eagleson, Amy Keck, Rachel Kinkade, Brandan Michels, Chelsea Rude
        Absent – David Abell
        Others Present – Logan Braddock, Director
      • Recognition of Visitors and Public Comments – N/A
      • Secretary’s Report and Approval of Previous Minutes
        The minutes of the July 11, meeting were reviewed. Brandan Michels made a motion to approve the minutes. Chelsea Rude seconded the motion. Measure carried.
      • Treasurer’s Report & Approval of Bills Payable
        • The July 2023 financial reports were reviewed. Chelsea Rude made a motion to approve the financials. Brandan Michels seconded the motion. Measure carried. Crystal Trout made a motion to approve the bills payable as presented. Amy Keck seconded the motion. Measure carried.
        • Chelsea Rude made a motion to open the budget to accept the $4000 Carrie Winters Spring Grant and to put the expense into the Carrie Winters Spring Grant Account. Brandan Michels seconded the motion. Measure carried.
      • Committee Reports
        Finance Committee – No report
        Personnel Committee –No report
        Policy/Bylaws Committee–No report
        Building/Grounds Committee–No report
        Public Relations/Marketing Committee–No report
        Technology Committee-No report
        Planning Committee-No report
      • Librarian’s Report
        • Logan presented a written report and schedule for the library usage.
        • Logan noted that Olney Arts Council is planning an exhibit of a local artist in the library in September and that a meet the author event will be held.
        • Logan also reported that Judge Melissa Morgan is interested in helping to begin a grant based lawyer in the library program in Olney. Logan is going to meet with her about the program.
      • Correspondence/Communication/Public Relations – Julie Hill had contacted all trustees resigning from the board effective immediately on 8/3/23.
      • Old Business – N/A
      • New Business
        • Chapter 8 of the ILS was reviewed with the topic of collection management. No action needed.
        • Logan proposed inter-governmental agreements with the RCCU1 schools, St. Joe and Full Armor School. Chelsea Rude made a motion to continue with the programs. Denise Eagleson seconded the motion. Measure carried.
        • Logan reported that the summer reading program had now ended. The Silly Safari event was the most popular event with over 100 in attendance. The average per event was 40-50 participants.
        • Board vacancy – In addition to the resignation of Julie Hill, Chelsea Rude indicated that this meeting would be her last. The board discussed replacement options for the two trustees and changes to sub-committee assignments.
        • The trustees discussed the current requirement of library trustees to be residents of Olney. No action was taken.
      • Executive Session – N/A
      • Adjournment – Chelsea Rude made a motion to adjourn the meeting. Rachel Kincade seconded the motion. Measure carried. Meeting was adjourned at 6:35 pm.

Minutes submitted by Crystal Trout.