Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

February 13, 2023

      • Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by Vice-President Julie Hill February 13, 2023 at 5:30pm.
        Present – Board members present present included Julie Hill, Chelsea Rude, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Rachel Kinkade
        Absent – Julia Eichhorst, Brandan Michels
        Others Present – Logan Braddock, Director
      • Recognition of Visitors and Public Comments – N/A
      • Secretary’s Report and Approval of Previous Minutes
        The minutes of the January 10, meeting were reviewed. Chelsea Rude made a motion to approve the minutes. David Abell seconded the motion. Measure carried.
      • Treasurer’s Report & Approval of Bills Payable
        • The January 2023 financial reports were reviewed. Amy Keck made a motion to approve the financials. Denyse Eagleson seconded the motion. Measure carried.
        • January bills payable were presented. Crystal Trout made a motion to approve the bills payable. Rachel Kincaid seconded the motion. Measure carried.
        • In other business regarding financials, Logan has asked the City Treasurer if the book grant from the City of Olney can also be used for Hoopla’s downloadable e-book services and it has been approved.
      • Committee Reports
        Finance Committee –has begun to work on a budget for 2023-2024.
        Personnel Committee –No report
        Policy/Bylaws Committee–No report
        Building/Grounds Committee–No report
        Public Relations/Marketing Committee–No report
        Technology Committee-No report
        Planning Committee-No report
      • Librarian’s Report – a written report and schedule for the library usage. Notably, Logan has completed the Per Capita Grant application.Logan has presented a requirement of the per capita grant for trustees to review the “Serving our Public 4.0 Standards for IL Public Libraries” annually. It was decided that it will be added to the agenda each month to review one of the 12 chapters. The trustees will begin this process at the March meeting by discussing chapters 1 & 2. Rachel Kincaid will email a document link to the trustees, and trustees should review relevant material before each meeting.
      • Correspondence/Communication/Public Relations – N/A
      • Old Business – N/A
      • New Business
        • Staff Training – The staff is preparing to review the IL State Sexual Harassment information as mandated.
        • Trustee Continuing Education – Board was also given the documents and should review and sign prior to the March meeting.
        • Director Evaluation – As was determined previously, the trustees are not going to do an annual evaluation of Logan until next fall, but will meet with him quarterly to review performance, expectations and goals.
        • Finance Committee – A proposed budget will be made at the March meeting which will also include potential salary increases for employees. It was noted that as minimum wage continues to increase in IL, the salary portion of the budget will be increasing, and research will be done into what the “suggested” percentage of local library budgets should be for personnel expense.
        • Author Visit – Logan presented a request to the board to invite author Lee Martin to the library for an approximate cost of $1000. The trustees approved pursuit of the project, but suggested that we might need to host the event at a larger location, possibly the H.S. auditorium. OPL should have an educational table present at the final venue.
        • Arts Council Exhibit – The Olney Arts Council has asked to work with the library to present a local artist exhibit in our facility. We will proceed with the request by featuring a new local artist bi-monthly as long as we feel the project is working out well. The OAC will determine the artist and provide the exhibit.
      • Executive Session – N/A.
      • Adjournment – Chelsea Rude made a motion to adjourn the meeting. David Abell seconded the motion. Measure carried. Meeting was adjourned at 6:15 pm.

Minutes submitted by Crystal Trout