Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

October 11, 2022

      • Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, October 11, 2022 at 5:30pm.
        Present – Board members present included Julia Eichhorst, Julie Hill, Crystal Trout, David Abell, Denyse Eagleson, Amy Keck, Rachel Kinkade, Brandan Michels
        Absent – Chelsea Rude
        Others Present – Logan Braddock, Director and Janilyn Travis, Bookkeeper
      • Recognition of Visitors and Public Comments – N/A
      • Secretary’s Report and Approval of Previous Minutes
        The minutes of the September 13 meeting were reviewed. Julie Hill made a motion to approve the minutes. Amy Keck seconded the motion. Measure carried. The minutes of the September 13, Executive session meeting were reviewed. Brandan Michels made a motion to approve the minutes. Denyse Eagleson seconded the motion. Measure carried.
      • Treasurer’s Report & Approval of Bills Payable
        • The September 2022 financial reports and bills payable were reviewed. Crystal Trout made a motion to approve the financials and the bills payable. David Abell seconded the motion. Measure carried.
        • Crystal Trout made a motion to open the budget and move $1025 from personnel expense to contract labor expense to cover the amount the library paid Lisa Boehl to train Janilyn Travis. David Abell seconded the motion. Measure carried.
        • David Abell made a motion to allow Logan Braddock, Library Director, to obtain banking and account information from First National Bank and any other bank doing business with the Olney Public Library in the future. Julie Hill seconded the motion. Measure carried.
        • David Abell made a motion to cash out the current $40,000 CD expiring on October 10th at First National Bank, and to reinvest the $40,000 in a 12 month CD with Edward Jones at a rate of 4.05%, and to roll interest earned from the previous CD into the library’s general fund. Amy Keck seconded the motion. Measure carried.
        • Treasurer Chelsea Rude is being asked to evaluate if the OPL would benefit if we paid early withdraw penalties on existing CD’s and re-invested at higher percentage rates that are now available.
      • Committee Reports
        Finance Committee –No report
        Personnel Committee –David will cancel the subscription for posting jobs online.
        Policy/Bylaws Committee–No report
        Building/Grounds Committee–No report
        Public Relations/Marketing Committee–No report
        Technology Committee-David Abell is going to check with Lazerware and other suppliers to obtain pricing for the purchase of a laptop to be used in the community room. Funds for the purchase of the laptop will come from the Equipment Purchase expense account.
        Planning Committee-No report
      • Librarian’s Report –
        • Shelly Steber submitted a written report of library statistics for September and of upcoming dates/activities.
        • Logan reported that in two days he felt he was beginning to learn the library processes.It was decided that we should continue the tradition of offering Trick or Treat at the library. Julie Hill is going to help Logan with planning. The trustees gave an estimated budget for purchasing decorations and treats.
      • Correspondence/Communication/Public Relations – Kristi Swinson sent a thank you to the trustees for their support during the director transition.
      • Old Business
        • Action Pest Control – Julia Eichhorst has notified Action Pest that we no longer wish to receive the K-9 inspections of the library. Julia reported that we have been under contract with Action since 2004. Julia is going to investigate that contract further, and if it is not a part of a city agreement, obtain quotes for pest control via a local vendor.
        • Library Locks – Julia has obtained a quote of approximately $150 to change the outdoor locks to the library. We are going to proceed with this as soon as the locksmith is available.
      • New Business
        • New Director Orientation – The trustees opened the floor to any questions Logan might have at this time.
        • New Director Welcome Event – The trustees will host a “meet the director” event at the library on Tuesday, October 18 from 4:30-6 p.m.
      • Executive Session – N/A.
      • Adjournment – Amy Keck made a motion to adjourn the meeting. Brandan Michels seconded the motion. Measure carried. Meeting was adjourned at 6:44 pm.

Minutes submitted by Crystal Trout