OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

February 8, 2022

• • Call to Order – Roll Call
    The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, February 8, 2022 at 5:30pm.
    Present – Board members present included Julia Eichhorst, Crystal Trout, Julie Hill, David Abell, Denyse Eagleson, Brandan Michels, Amy Keck, Beverly Loomis, Chelsea Rude
    Absent –
    Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper
  • Recognition of Visitors and Public Comments–N/A
  • Secretary’s Report and Approval of Previous Minutes
    The minutes of the January 11, meeting were reviewed. Beverly Loomis made a motion to approve the minutes. Amy Keck seconded the motion. Measure carried.
  • Treasurer’s Report & Approval of Bills Payable
    The January 2022, treasurer’s report was reviewed. Julie Hill made a motion to approve the treasurer’s report. Brandan Michels seconded the motion. Measure carried. January bills payable were presented with an additional payment of $22.99 to the Sallie Logan Public Library. David Abell made a motion to approve the bills payable. Crystal Trout seconded the motion. Measure carried.

    The insurance of the library employee now opting out of city insurance and using medicare + supplement was discussed. The board indicated that they wished her to receive full reimbursement for the insurance she is now paying, with the amount spread out over the 26pay periods of the year.

    It was reported that the City of Olney’s new insurance coverage for the library is for $503928 for property and building and $267928 for contents. The current value of just our collection, not including furniture, computers, etc is $699784. The trustees asked Brittany and Lisa to check further with the City of Olney about the coverage and if the library needed to be listed as an additional insured on the policy since the building is technically not owned by the City of Olney.

  • Committee Reports
    Finance Committee – The finance committee met on February 1 to review and discuss the 2022-2023 fiscal budget.
    Personnel Committee – The director evaluations have been turned in and put together, with one trustee still needing to submit their evaluation. This will be done and compiled immediately, and review will be made with Brittany before the march meeting.
    Policy/Bylaws Committee – No Report
    Building/Grounds Committee – No report
    Public Relations/Marketing Committee – No Report
    Technology Committee – No report
    Planning Committee – No Report
  • Librarian’s Report – Brittany presented a thorough written report to the board of directors as well as a schedule of events for February.
  • Correspondence/Communication/Public Relations – A non-homestead exemption letter was received from the Supervisor of Assessments and will be signed by President Eichhorst and returned.
  • Old Business – N/A.
  • New Business

    2022-2023 Budget – The proposed 2022-2023 was presented to the trustees and recommended by the finance committee. Chelsea Rude made a motion to accept the proposed budget. Julie Hill seconded the motion. Measure Carried.

    Trustee Continuing Education – Brittany passed out a sexual harassment training program from the State of IL which trustees are required to review. She asked trustees to please review the documents and a signature of completion will be asked for at the March meeting.

    Design Force/Effingham Sign quotes – Brittany presented a quote for a mural at the entrance of the library, window coverings for the work room and mapping signage at the end of the bookshelves from Design Force for $725.The previous quote from Effingham Sign was $2416. Julie Hill made a motion to accept the quote of $724 using funds from the special building reserve, with approval of a 10% overage if needed. David Abell seconded the motion. Measure carried

  • Executive Session – N/A
  • Adjournment – Amy Keck made a motion to adjourn the meeting. Chelsea Rude seconded the motion. Measure carried. Meeting was adjourned at 6:43 pm.

Minutes submitted by Crystal Trout