OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

January 11, 2022

• • Call to Order – Roll Call
    The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, January 11, 2022 at 5:30pm.
    Present – Board members present included Julia Eichhorst, Crystal Trout, Julie Hill, David Abell, Denyse Eagleson, Brandan Michels, Amy Keck, Beverly Loomis, Chelsea Rude
    Absent –
    Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper
  • Recognition of Visitors and Public Comments–N/A
  • Secretary’s Report and Approval of Previous Minutes
    The minutes of the December 14, meeting were reviewed. Chelsea Rude made a motion to approve the minutes. Beverly Loomis seconded the motion. Measure carried.
  • Treasurer’s Report & Approval of Bills Payable
    The December 2021, treasurer’s report was reviewed. It was noted that general liability went from $494 to $2136.92 and property insurance went from $3379 to $811.58 with the City of Olney’s new insurance plan and carrier. It was further noted that the general liability is a taxed income and since we submitted our levy without knowledge that this change would take place, we are now not able to increase it to cover the cost. Overall, however, the changes will net a $1247 savings. The board expressed concern over the cost of the property insurance as it seems very low, and trustees aren’t aware of the actual coverage. Brittany and Lisa are inquiring with the City to learn more. Brandan Michels made a motion to approve the treasurer’s report. David Abell seconded the motion. Measure carried. November bills payable were presented with additional payments of $100 to VLN Broadcasting, $30 to Runyon Insurance and $10 to the Secretary of State. Amy Keck made a motion to approve the bills payable. Julie Hill seconded the motion. Measure carried.Chelsea Rude made a motion to approve a budget change to increase the general liability insurance expense by $1587, noting that the trustees are approving the adjustment change until we receive additional information from the City of Olney regarding our new coverage and policy. David Abell seconded the motion. Measure carried.
  • Committee Reports
    Finance Committee – No report
    Personnel Committee – No Report
    Policy/Bylaws Committee – No Report
    Building/Grounds Committee – No report
    Public Relations/Marketing Committee – No Report
    Technology Committee – No report
    Planning Committee – No Report
  • Librarian’s Report – Brittany presented a thorough written report to the board of directors as well as a schedule of events for January. Brittany presented a quote for additional signage in the library. The board asked her to obtain a second quote.
  • Correspondence/Communication/Public Relations – N/A.
  • Old Business – N/A.
  • New Business – Brittany presented the 2022 holiday closing schedule for review by the trustees. A proposed salary schedule was presented to the board and discussed. The board sent final figures to Lisa Boehl for preparation of the 2022-23 fiscal budget.

    Brittany asked for committees to submit any budget requests they might have.

    Library director evaluation forms were emailed to the trustees. Julie asked for them to be completed and emailed to her by the Tuesday before the next board meeting. The personnel committee will meet with Brittany on February 8 before the board meeting to review the evaluations.

  • Executive Session – N/A
  • Adjournment – Julie Hill made a motion to adjourn the meeting. Chelsea Rude seconded the motion. Measure carried. Meeting was adjourned at 7:25 pm.

Minutes submitted by Crystal Trout