Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

September 8, 2020

    1. Call to Order – Roll Call
      The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, September 8, 2020 at 5:30pm.
      Present – Board members present included Julia Eichhorst, Crystal Trout, David Abell, Beverly Loomis, and Brandan Michels
      Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper
    2. Recognition of Visitors and Public Comments–N/A
    3. Secretary’s Report and Approval of Previous Minutes
      The minutes of the August 11 meeting were reviewed. Brandan Michels made a motion to approve the minutes. David Abell seconded the motion. Measure carried.
    4. Treasurer’s Report & Approval of Bills Payable
      The August 2020, treasurer report was reviewed. Crystal Trout made a motion to approve the report. Beverly Loomis seconded the motion. Measure carried. August payables were presented and one additional invoice was submitted for Usborne Books for $259.80. Crystal Trout made a motion to approve the payables and additional payment. David Abell seconded the motion. Measure carried. Lisa Boehl advised that a CD is coming due on 10/29, and that she will bring CD rates to the October meeting for review and discussion.
    5. Committee Reports
      Finance Committee –No report
      Personnel Committee –No report
      Policy/Bylaws Committee -No report
      Building/Grounds Committee – No report
      Public Relations/Marketing Committee -No Report
      Technology Committee -No report
      Planning Committee -No report
      Building/Grounds committee and Finance Committee are planning meetings in the next month to review the proposed renovation project
    6. Friends of the Library–No report.
    7. Librarian’s Report – Brittany presented a thorough written report to the board of directors.Librarian’s Report
      Brittany advised that she has all available information now from Samantha Brazil Interior Design to be able to get quotes from contractors and order furnishings, based on the recommendations of the building and finance committees.
    8. Correspondence/Communication/Public Relations – N/A.
    9. Old Business

      The Intergovernmental Agreement is now in effect with RCCU #1. Brittany met with the librarians of all local public schools and reported that great ideas resulted from that meeting.

      Committee Assignments – New committee assignments have been made. OPL does still have one empty trustee seat and hopes to fill it soon.

    10. New Business

      St. Joseph School in Olney is interested in entering an Intergovernmental Agreement with OPL also. Brittany proposed we use the same agreement as is in effect with RCCU #1. A vote was taken to extend the agreement to St. Joseph School and passed unanimously.

      Technology Play – Brittany reported that she does not feel any technology upgrades are necessary at this time..

      Building/Grounds Updates – The committee will be meeting soon to discuss the proposed renovation.

    11. Executive Session – N/A
    12. Adjournment – Beverly Loomis made a motion to adjourn. Brandan Michels seconded the motion. Meeting was adjourned at 6:24pm.

 

Minutes submitted by Crystal Trout