OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
August 11, 2020
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- Call to Order – Roll Call
The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, August 11, 2020 at 5:30pm.
Present – Board members present included Julia Eichhorst, Sheila Ritter, Crystal Trout, Julie Hill, Beverly Loomis, Brandan Michels and Michelle Simpson
Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper, David Abell - Recognition of Visitors and Public Comments
David Abell is attending the meeting as a future trustee. He has been nominated by the mayor, but not yet sworn in. - Secretary’s Report and Approval of Previous Minutes
The minutes of the July 14 meeting were reviewed. Julie Hill made a motion to approve the minutes. Crystal Trout seconded the motion. Measure carried. - Treasurer’s Report & Approval of Bills Payable
The July 2020, treasurer’s reports were reviewed. Sheila Ritter made a motion to approve the report. Julie Hill seconded the motion. Measure carried. July payables were presented. Sheila Ritter made a motion to approve the payables. Crystal Trout seconded the motion. Measure carried. - Committee Reports
Finance Committee –No report
Personnel Committee –No report
Policy/Bylaws Committee -No report
Building/Grounds Committee – No report
Public Relations/Marketing Committee -No Report
Technology Committee -No report
Planning Committee -No report - Friends of the Library–Friends will not meet due to COVID concerns until further notice.
- Librarian’s Report
Brittany presented a thorough written report to the board of directors.Brittany presented the board with a new layout for interior of the library designed by Samantha Brazil which included new furnishings, flooring and a re-model of the library entrance. The design includes a teen area which has been missing from the library. Brittany has quotes from Scheutz for the entrance area. The board asked Brittany to acquire additional quotes for the entrance and to present a plan/priority with costs for beginning the re-design. The circulation desk is in disrepair and needs replaced as a part of the remodel.It was suggested we could also ask the Friends for a donation for a portion of the re-model. - Correspondence/Communication/Public Relations – N/A.
- Old Business
Board Officers – Sheila Ritter nominated Julie Hill to fill the position of Vice President of the board. Beverly Loomis seconded the motion. Motion carried. - New Business
Janitorial payment – Crystal Trout made a motion to pay the janitorial staff $200 for the water clean-up they performed following the backup of the city sewer into the library. Sheila Ritter seconded the motion. Motion carried.
Trustee Continuing Education – Brittany distributed suggested learning materials for the trustees. The state has not yet mandated an area of learning for trustees for the upcoming year.
Brittany has been in contact with the local school librarians regarding an agreement that would allow children to acquire a library card for the 2020-2021 school year. The program is designed to allow and encourage children to keep reading if there is a COVID related school shutdown, or if students are involved with online learning. Brittany presented an Intergovernmental Agreement which will be given to the RCCU #1 school board for approval. If the plan is approved, Brittany will attend the back to school nights to educate families about the program and allow sign-ups. Modifications were made to the agreement. Sheila Ritter made a motion to submit the agreement to RCCU #1 with changes. Beverly Loomis seconded the motion. Measure carried. - Executive Session – N/A
- Adjournment – Julie Hill made a motion to adjourn. Michelle Simpson seconded the motion. Meeting was adjourned at 6:55pm.
- Call to Order – Roll Call
Minutes submitted by Crystal Trout
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