OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

July 14, 2020

1. 1. 1. Call to Order – Roll Call
         The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, July 14, 2020 at 5:00pm.Present – Board members present included Julia Eichhorst, Sheila Ritter, Crystal Trout, Julie Hill, Beverly Loomis, and Marie Riggs
         Brittany advised the trustees that Dan Zuber and Sarah Britton have retired from the board, effective immediately after many years of dedicated service.
         Others Present – Brittany Bass, Library Director, Lisa Boehl, Bookkeeper, Brandon Michels
      2. Recognition of Visitors and Public Comments
         Brandon Michels is attending the meeting as a non-voting, future trustee.
      3. Secretary’s Report and Approval of Previous Minutes
         The minutes of the March 10, 2020 and June 9, 2020 meetings were reviewed. Julie Hill made a motion to approve the minutes. Sheila Ritter seconded the motion. Measure carried.
      4. Treasurer’s Report & Approval of Bills Payable
         The May and June 2020, treasurer’s reports were reviewed. Sheila Ritter made a motion to approve the report. Julie Hill seconded the motion. Measure carried. June payables were presented, with additional checks for Sage, Ginger Ale’s and Wild Child Flower Farm. Sheila Ritter made a motion to approve. Beverly Loomis seconded the motion. Measure carried.Lisa Boehl requested making changes to the monthly budgetary report to add room rental and non-resident fees to the revenue section of the financial report and to combine all other small items into the fines and fees line of the financial report. Sheila Ritter made a motion to approve the changes. Julie Hill seconded the motion. Measure carried.The library has now added a Paypal account on the website for donations to the library. Lisa would like to link the Paypal account to a lower value checking account and is going to ask the city if the HER account can be put into the general fund account and the HER can become the Paypal account.
      5. Committee Reports
         Finance Committee –No report
         Personnel Committee –No report
         Policy/Bylaws Committee -No report
         Building/Grounds Committee – No report
         Public Relations/Marketing Committee -No Report
         Technology Committee -No report
         Planning Committee -No report
      6. Friends of the Library–Friends will not meet due to COVID concerns until further notice.
      7. Librarian’s Report
         Brittany presented a thorough written report to the board of directors, including that the IPLAR is complete and has been submitted.
      8. Correspondence/Communication/Public Relations – Brittany has the written resignation of Sarah Britton and will forward it to the mayor.
      9. Old Business
         Policy Updates – Brittany had distributed revised policy manual changes at the March 2020 meeting and emailed the changes to trustees prior to the July meeting. Changes were based on the February personnel committee meeting, room rental fee changes, new employee dress code and other policies that needed updated with our changing society such as service animals, and adding a no vaping clause to our non-smoking policy. Crystal Trout made a motion to approve the policy changes as submitted. Sheila Ritter seconded the motion. Measure carried.Board Members/Officers – Marie Riggs has indicated her desire to retire from the board. The board thanked Marie for her many years of service to the library. This leaves four openings for Trustees. Brandon Michels will be joining the board as a replacement for Herman Zuber. The board discussed several options for trustees whom Brittany will contact and present to the mayor if they are interested. Sheila Ritter also expressed interest in retiring from the board, but will remain on the board until a replacement is found.
      10. New Business
          Non-Resident Fees – Sheila Ritter made a motion to continue offering a non-resident fee of $55 for patrons living outside of city limits. Beverly Loomis seconded the motion. Measure carried.Library Needs – There were no suggestions from the trustees or from Brittany. It was noted that the signs at both the North and South entrances look awesome.

          Budget changes were presented including a $500 increase for advertising, addition of $11394 as revenue and expense for the IL Per Capita Grant and a rollover of $869. Sheila Ritter made a motion to approved the amended budget. Julie Hill seconded the motion. Measure carried.

          Sheila Ritter made a motion to offer Brittany a $2500 tuition reimbursement for continuing her education during the 2020-2021 academic year. Julie Hill seconded the motion. Measure carried.

      11. Executive Session – N/A
      12. Adjournment – Sheila Ritter made a motion to adjourn. Beverly Loomis seconded the motion. Meeting was adjourned at 6:30pm.

   Minutes submitted by Crystal Trout