OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

December 10, 2019

1. 1. 1. Call to Order – Roll Call
         The monthly meeting of the Olney Public Library Board of Trustees was called to order by Julia Eichhorst, December 10, 2019 at 5:30pm. It was noted that no November meeting was held as a quorum of trustees were not available on the scheduled meeting date.

         Present – Board members present: Julia Eichhorst, Sheila Ritter, Crystal Trout, Sarah Britton, Herman ZuberAbsent – Board members absent: Marie Riggs, Dan Zuber

         Others Present – Brittany Bass, Library Director and Lisa Boehl, Bookkeeper

      2. Recognition of Visitors and Public Comments
         N/A
      3. Secretary’s Report and Approval of Previous Minutes
         The minutes of the October 8, 2019 meeting were reviewed. Herman Zuber made a motion to approve the minutes. Sheila Ritter seconded the motion. Measure carried.
      4. Treasurer’s Report & Approval of Bills Payable
         The October and November 2019 treasurer’s reports and bills paid/payable were reviewed. Sarah Britton made a motion to approve the report and payables. Herman Zuber seconded the motion. Measure carried.
      5. Committee Reports
         Finance Committee –No report
         Personnel Committee –Two of the previously assigned members of the personnel committee are no longer on the board. Julia Eichhorst is going to re-assign committee members to the personnel committee so that the director evaluation process can begin. Herman Zuber expressed interest in serving on the personnel committee.
         Policy/Bylaws Committee-No report
         Building/Grounds Committee- No report
         Public Relations/Marketing Committee-No report
         Technology Committee-No report
         Planning Committee-No report
      6. Friends of the Library–No report
      7. Librarian’s Report
         Brittany Bass presented thorough written reports to the trustees for both October and November.Brittany indicated there is a challenge from a library neighbor regarding the new outdoor lighting. The board asked her to try to resolve the issue without changing the lighting at this time.The trustees discussed raising the room rental rate from $30 as there is an increase in the number of showers, rehearsal dinners, etc being held at the facility. These events require a staff member to be present and increased custodial work.
      8. Correspondence/Communication/Public Relations
         N/A
      9. Old Business
         New Board Members – A list of suggested replacements for vacated trustee positions has been provided to the mayor, but no new trustees have been appointed by him. Brittany will follow up on that process on behalf of the board. Julia has been holding on committee assignments until new member names are available.Per capita requirements – Trustees have met the requirements for the per capita grant, but Brittany encouraged everyone to consider viewing the educational seminars available.Holidays/Days Off – Brittany presented a list of the current staff holidays as well as city holidays and federal holidays. It was decided to keep the holidays as is. There was discussion of trying to increase patronage on holidays with ideas such as giftwrapping in the conference room on black Friday, etc.
      10. New Business
          Christmas Party – Brittany is going to plan a Christmas party for staff members.Staff Bonuses – Herman Zuber made a motion to give the four staff members a net holiday bonus of $50 and the library director a net holiday bonus of $100. Deductions will be made as required by law. Net amounts will be after deductions. Sheila Ritter seconded the motion. Measure carried. The trustees are pleased to award these bonuses as a thank you for our staff and director’s hard work throughout the year.
      11. Executive Session – N/A
      12. Adjournment – Sarah Britton made a motion to adjourn. Herman Zuber seconded the motion. Measure carried. Meeting was adjourned at 6:40pm.

   Minutes submitted by Crystal Trout