Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

August 13, 2019 Minutes

      1. Call to Order – Roll Call
        The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Julia Eichhorst, August 13, 2019 at 5:37pm.Present – Board members present: Julia Eichhorst, Charlotte Bruce, Sheila Ritter, Crystal Trout, Sarah Britton

        Absent – Board members absent: Marie Riggs, Chuck Roberts, Dan Zuber, Herman Zuber

        Others Present – Brittany Bass, Library Director and Lisa Boehl, Bookkeeper

      2. Recognition of Visitors and Public Comments
        N/A
      3. Secretary’s Report and Approval of Previous Minutes
        The minutes of the July 9, 2019 meeting were reviewed. Sarah Britton made a motion to approve the minutes. Sheila Ritter seconded the motion. Measure carried.
      4. Treasurer’s Report & Approval of Bills Payable
        The July 2019 treasurer’s report was reviewed. Written report date was corrected to July 31, 2019. One additional check was presented for Westville Public Library for $14.99. Sheila Ritter made a motion to approve the report and payables. Sarah Britton seconded the motion. Motion carried.
      5. Committee Reports
        Finance Committee –No reportPersonnel Committee –No report

        Policy/Bylaws Committee-A presentation of recommended changes to the policy manual. Sarah Britton made a motion to accept the presented policy and procedure changes. Sheila Ritter seconded the motion. Motion Carried.

        Building/Grounds Committee- No report

        Public Relations/Marketing Committee-No report

        Technology Committee-No report

        Planning Committee-No report

      6. Friends of the Library
        Friends of the Library’s next meeting will be September 16th at 5:00 pm at OPL. They will be working on the upcoming book sale to be held October 11-12. Volunteers are needed for book sorting.
      7. Librarian’s Report
        Brittany Bass presented a thorough written report to the trustees. Additionally, Brittany advised the trustees that over 1600 books were read in the children’s summer reading challenge. Also, a new water fountain has been ordered as the old one has quit and is too expensive to repair. Bricks have arrived for our new sign. As soon as masonry work is done the sign will be installed.
      8. Correspondence/Communication/Public Relations – Nothing to report.
      9. Old Business
        Committee assignments were distributed to trustees. There was some discussion about implementing the new term limit plan and which trustees past the limit would be the first to retire. Brittany is going to contact affected trustees by email. After we have a retirement list, we will advise Mayor Lambird of suggestions for new trustees.
      10. New Business
        Director’s Salary – Following discussion by the trustees a motion was made by Charlotte Bruce to increase the director’s base salary by $2049.89 based on her recent exemplary review and performance. The motion was seconded by Sarah Britton. Motion carried.

        Based on personnel committee urging for Brittany to continue her education (during the hiring process) Crystal Trout made a motion to reimburse Brittany up to $2500 for higher education tuition expenses for the 2019-2020 academic year. The motion was seconded by Sarah Britton. Motion passed.

        New Policies Presentation – See committee reports above.

        Memorandum of Understanding – There was a lengthy discussion regarding the revised memorandum of understanding (with changes by the Friends group). An issue of concern is that the MOA as presented states that it is not a legally binding document. Sheila Ritter made a motion to accept the MOA as presented by the Friends. Sarah Britton seconded the motion. 3 votes yes/1 vote no/1 abstain.

        Brittany advised that all trustees need to complete 1 online training course about organizational management, preferably by the September meeting.

        Sheila Ritter asked if OPL would be interested in partnering with the Visual Arts Children’s Committee of the Olney Arts Council on an illustrator presentation. OPL is interested.

      11. Executive Session – N/A
      12. Adjournment – Sarah Britton made a motion to adjourn. Meeting was adjourned at 7:16pm

    Minutes submitted by Crystal Trout