Board Meeting Minutes

OLNEY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

July 9, 2019 Minutes

    1. Call to Order – Roll CallThe monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, July 9, 2019 at 5:30pm.

      Present – Board members present included Charles Roberts, Charlotte Bruce, Crystal Trout, Sarah Britton, Julia Eichhorst, Marie Riggs, Sheila Ritter, Herman Zuber and Dan Zuber

      Others Present – Brittany Bass, Library Director and Lisa Boehl, Bookkeeper

    2. Recognition of Visitors and Public Comments
      No visitors were present
    3. Secretary’s Report and Approval of Previous MinutesThe minutes of the June 11, 2019 meeting were reviewed. Sarah Britton made a motion to approve the minutes. Charlotte Bruce seconded the motion. Measure carried.
    4. Treasurer’s Report & Approval of Bills PayableThe June 2019 treasurer’s report was reviewed. One additional check was presented for Richland Heritage Museum for $40. Herman Zuber made a motion to approve the report and payables. Julia Eichhorst seconded the motion. Motion carried.
    5. Committee ReportsFinance Committee –No report

      Personnel Committee –No report

      Policy/Bylaws Committee-The committee is going to meet in July at Brittany’s request to discuss policy issues. Charlotte presented the current collection plan (p14-15 of OPL policy manual) and no changes were needed.

      Building/Grounds Committee- No report

      Public Relations/Marketing Committee-No report

      Technology Committee-No report

      Planning Committee-No report

    6. Friends of the LibraryFriends of the Library’s next meeting will be September 16th at 5:00 pm at OPL. They will be working on the upcoming book sale to be held October 11-12. Volunteers are needed for book sorting.

      The Friends of the Library presented a revised version of the Memorandum of Understanding presented to them in October 2017 by the trustees. They made changes to the memorandum for review by the trustees. Parts of the revisions were not compliant with the wishes of the whole of the trustees. The memorandum will be taken up again at the August meeting of the trustees.

    7. Librarian’s ReportBrittany Bass presented a thorough written report to the trustees.

      Brittany reported that OPL has received a $5000 grant from WalMart D.C. to help cover costs of programs and miscellaneous needs of the library. A motion was made by Julia Eichhorst to open the budget and add the $5000 grant line and that the money can be spent for general or miscellaneous library expenses. Charlotte Bruce seconded the motion. Motion carried.

    8. Correspondence/Communication/Public Relations – Nothing to report.
    9. Old BusinessCommittee assignments will be assigned by the new president who will be elected under new business.
    10. New BusinessThe nominating committee reported nominations for officers and suggestions to be given to the mayor for new trustees.

      A motion was presented to elect Sheila Ritter as Treasurer and Crystal Trout as Secretary by Crystal Trout. Motion was seconded by Herman Zuber and carried unanimously. A vote was held and Julia Eichhorst was elected President and Charlotte Bruce Vice-President by a 4-3 margin.

      The list of suggested trustees will be given to the Mayor for his review.

      Brittany will email the trustees statistics from the IPLAR. A hard copy can be made available upon request.

    11. Executive Session – N/A
    12. Adjournment – Sarah Britton made a motion to adjourn. Meeting was adjourned at 6:30pm.

    Minutes submitted by Crystal Trout