OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
May 14, 2019 Minutes
I. Call to Order – Roll Call
The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, May 14, 2019 at 5:30pm.
Present – Board members present included Charles Roberts, Marie Riggs, Crystal Trout, Sarah Britton, Julia Eichhorst, Sheila Ritter, and Herman Zuber
Absent – Charlotte Bruce and Dan Zuber
Others Present – Brittany Bass, Library Director and Lisa Boehl, Bookkeeper
II. Recognition of Visitors and Public Comments
No visitors were present
III. Secretary’s Report and Approval of Previous Minutes
The minutes of the April 9, 2019 meeting were reviewed and two typographical errors were corrected. Sarah Britton made a motion to approve the minutes with corrections. Herman Zuber seconded the motion. Measure carried.
IV. Treasurer’s Report & Approval of Bills Payable
April 2019 Treasurer’s report was reviewed. Additional checks were presented for Citibusiness – $3890.73, Elsenpeter Productions – $400, Animal Tales, LLC – $272.50 and City of Olney – $38.36. Sheila Ritter made a motion to approve the report and payables. Sarah Britton seconded the motion. Motion carried.
V. Committee Reports
Finance Committee – Sheila Ritter presented a written report from the Finance Committee’s January 28 meeting. The 2019 budget was approved at a prior meeting and stands as approved for the new fiscal year.
Personnel Committee – The board was given a copy of the evaluation that was presented by the Personnel Committee to Director Bass on May 8. Bass reported that she was very pleased with the results and appreciated the feedback from the board.
Policy/Bylaws Committee- Committee met to review board terms limits. Their findings will be discussed in Old Business.
Building/Grounds Committee- Nothing to report at this time
Public Relations/Marketing Committee-The committee met on May 7th. A written report was submitted to the board including goals met and recommendations for the coming year.
Technology Committee-Nothing to report at this time
Planning Committee-Nothing to report at this time
VI. Friends of the Library
Friends of the library will meet on May 20, at 5pm at OPL. Chuck Roberts indicated that the trustees hope the Friends group will consider and discuss the agreement presented to them in 2017.
The book clubs continue to meet.
VII. Librarian’s Report
Brittany Bass presented a thorough written report to the trustees.
VIII. Correspondence/Communication/Public Relations – N/A
IX. Old Business
Trustee Term Limits – The policy and bylaws committee along with Brittany have researched policies regarding trustee term limits at other public libraries in Illinois, and they recommend that the board move forward with such a policy for the OPL trustees. Following discussion of presented written policies and impact, Sarah Britton made a motion that the Olney Public Library ask Anna Yackle of Heartland to compose a policy indicating that OPL trustees practice a term limit of two full three-year terms with one year off required before coming back onto the board, so that the trustees can discuss and vote on the policy at the June 2019 meeting. Sheila Ritter seconded the motion. Motion passed.
X. New Business
Revised Sign Bids-Brittany presented a revised bid from THam for an LED sign for the library. The bid amount was $24,532.05.
A motion was made by Sheila Ritter and seconded by Herman Zuber to approve the LED sign per the bid, to be installed on the west side of the OPL driveway, contingent on the $22,000 from the Friends of the Library, with the remainder of the expense to be taken from the building fund, and that Brittany begin filing sign permits with the City of Olney immediately. Motion passed unanimously.
XI. Executive Session – N/A
XII. Adjournment – Sarah Britton made a motion to adjourn. Julia Eichhorst seconded the motion. Meeting was adjourned at 6:37pm
Minutes submitted by Crystal Trout