The Olney Public Library is a city library supported by property taxes from the citizens of Olney.


Mission

The Olney Public Library shall provide materials and services for the educational, cultural, and recreational requirements of the community, recognizing diverse and special needs without discrimination.  As a social institution, The Library also exists to bring people together in groups and in understanding.  The Library shall vigorously promote its function in the community, provide full access to a broad variety of material and information, including that beyond the local collection, and function with efficiency and courtesy to provide a pleasant environment.  The Library shall welcome cooperation with other community organizations and institutions to further these goals.  The services of the Library shall be defined by the American Library Association’s Bill of Rights, section, 1-6.


Library Staff

Judy Whitaker, Library Director, after retiring from 38 years of teaching and working at the library part time joined the library staff full time in 2003.  She inherited her love of books and reading from her mother and enjoys sharing stories with others, especially the children.  If you want to book an author signing, hold a meeting, schedule a library tour, offer suggestions for the library, make memorial requests, or just talk about books – Judy is there for you.

Shelley, Library Clerk, joined the library in August of 2013 as one of our new full-time library aides. She is originally from Olney and enjoys working with genealogy & baking.  If you have a question about something from your family’s past, just ask Shelley.  She might not know the answer off the top of her head but she will work to find it!  If you need help finding a cookbook, a true crime/mystery or a biography.  Shelley is the lady to talk to.

Chris, Library Clerk, joined the library in July of 2013 as a part-time library aide.  She also currently works for the school district as a bus driver.  Chris is a very eclectic reader so you can ask her about almost any book.

Kathryn, Library Clerk, joined the library in August 2013 as well. Possessing a Library Assistant Certificate and Associate’s in Para-education, Kathryn is also a published author with one book available on Amazon and more on the way. She also writes reviews for books on Goodreads and for the library newsletter. In her free time, Kathryn enjoys reading (of course!), writing stories, playing video games, and LARPing with her friends. Her favorite books include Frank Herbert’s Dune, Peter S. Beagle’s The Last Unicorn, and Neil Gaiman’s Sandman comic book series.

Kristi, Library Aide, joined the library in August 2016 as a part time library aide. Kristi will be glad to serve you with her positive, happy smile. We look forward to seeing her creative nature help the library continue to grow.


Board of Trustees

PresidentVice PresidentSecretaryTreasurer
Charles RobertsCharlotte BruceCrystal TroutMarie Riggs

Trustees
Sarah BrittonDan ZuberSheila RitterBridgett McKinney JensenDan Eagleson


Board Meeting Policy

Regular meetings of the Library Board are held the second Tuesday of each month in the Library.  The meetings begin at 5:30 p.m. unless posted.  Notice of the meetings is also posted in the Library and at City Hall.  Special meetings are posted at least 48 hours in advance.  All meetings of the Board, except executive sessions, are open to the public.

Minutes of closed meetings will be kept by the Board. A copy of the minutes will be reviewed by all Board Members who were present at the closed meeting before the next open meeting.  A member will recommend approval of the closed meeting minutes by the Board during the open meeting.

After being approved, the minutes will be sealed in an envelope, labeled, and dated.  This envelope will then be placed in the Library Board’s safety deposit box by one of the authorized Board officers.

Any amendments in the Library Use Regulations and the rest of the Olney Public Library Handbook of Policies are made during Board meetings.


Board Meeting Minutes

November 8, 2016
OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
November 8, 2016 Minutes

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by acting President, Crystal Trout, 2016 at 5:30PM.
_____a. Present – Those board members present included Crystal Trout, Marie Riggs, Sarah Britton, Dan Zuber, Bridgett McKinney Jensen, and Sheila Ritter.
_____b. Absent – Members absent included Charles Roberts, Charlotte Bruce, and Dan Eagleson.
_____c. Others Present – Kelsei Strechi, City Clerk; Judy Whitaker, Library Director; and Peggy Eimer, Bookkeeper.

II. Recognition of Visitors and Public Comments
_____No visitors present.

III. Secretary’s Report & Approval of Previous Minutes
_____The minutes of the October 11, 2016 meeting were reviewed. Dan Zuber made a motion to approve these minutes. Sheila Ritter seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____The October 2016 Treasurer’s Report was reviewed. Additional checks presented included a check to Baker & Taylor int he amount of $70.87 for books and a check to the City of Olney int he amount of $16.50 as reimbursement for HRA expenses for employees. Sheila Ritter made a motion to approve the Treasurer’s report and pay the additional checks. Sarah Britton seconded the motion. Measure carried.
_____Peggy Eimer presented information concerning the upcoming tax levy request. Sheila Ritter made a motion for City Treasurer, Chuck Sanders, to recommend to the City Council a 4.99% rate for the library. Marie Riggs seconded the motion. Measure carried.

V. Committee Reports
_____Policy/Bylaws Committee: Revisions to the Statement of Professional Ethics and Patron Confidentiality sections of the Policy manual were discussed. There were a few minor changes made in the policy draft. Sarah Britton made a motion to approve the amended revisions. Bridgett McKinney Jensen seconded the motion. Measure carried.
_____It was decided to table any discussion of the Library Personnel records revisions until there was a full Board in attendance.
_____Revisions to the Gifts/Donations to the Library policy and Friends of the Library policy were distributed for discussion at the next meeting.
_____Personnel Committee: Sheila Ritter made a motion to give $50.00 Christmas bonuses to each staff member including Peggy Eimer. Sarah Britton seconded the motion. Measure carried.
_____Public Relations/Marketing Committee: Sheila Ritter has requested Chuck Roberts to review the proposed contract for the “911 Never Forget” mobile museum project. It was noted that the Rotary of Olney will co-sponsor this project with the Library. Sheila reported that Sheriff Andy Hires will be in charge of the security for the museum visit. She has also been in contact with Larry Bussard and understands that the RCMS and RCHS students will have an opportunity to visit the museum in October. A grant request in the amount of $3,000 has been submitted by Sheila to the Carrie Winter Trust from the library to help finance the project. The mobile museum is tentatively set to be in Olney Oct. 12-14, 2017.
_____There was some discussion about the library participating in the city Christmas Parade of Lights. It was decided that there was not enough time this year to take part in the event, but that this matter should be placed on the August 2017 agenda for consideration for Christmas 2017.
_____Planning committee: A vote for approval of the recently reviewed Five-Year Plan will be conducted at the next Board meeting.

VI. Friends of the Library
_____The Friends of the Library have asked to be placed on the agenda for the January 2017 Board meeting.

VII. Librarian’s Report
_____The Usborne Book Fair is being held at the library as part of the emphasis by the Illinois State Library for families to take time to read together. The Library will receive free books from Usborne as a reward for hosting the Fair.
_____The Library is making plans for a Santa Workshop to be held Saturday, December 10 from 2:00-3:00. This will be like a make it-take it event.
_____Reimbursement monies from the City Grant funds in the amount of $2,184.01 were received and were used to purchase adult books. A Corporate replacement tax check was also received in the amount of $2,317.59.

VIII. Correspondence, Communication, and Public Relations

IX. Unfinished Business
_____As a part of the 2017 Per Capita Grant application, the Board was asked to review and evaluate the library’s performance as to providing access to the library and its resources. They were also asked to describe the library’s ability to meet the needs of the community as a provider of education programs and training opportunities. At the next meeting the Trustees are to consider the impact the EDGE Assessment has had on the library this past year.

X. New Business
_____City Clerk, Kelsie Sterchi installed Bridgett McKinney Jensen as a Trustee on the Library Board.
_____It was decided that the Library Staff and Trustees will enjoy a meal at Roll-With-It Bakery following the Board meeting on Dec. 13. Crystal Trout and Judy Whitaker will take care of the arrangements for the dinner.

XI. Adjournment
_____At 6:45PM Sheila Ritter made a motion to adjourn the meeting.

 

September 13, 2016
OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
September 13, 2016 Minutes

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts on Tuesday, September 13, 2016 at 5:30 PM.
_____a. Present – Those board members present included Charles Roberts, Charlotte Bruce, Crystal Trout, Marie Riggs, Sarah Britton, Dan Zuber, Bridgett McKinney Jensen, and Sheila Ritter.
_____b. Absent – No absences
_____c. Others Present – Also present was Judy Whitaker, Library Director, and Peggy Eimer, Bookkeeper.

II. Recognition of Visitors and Public Comments
_____No visitors present.

III. Secretary’s Report & Approval of Previous Minutes
_____The minutes of the August 9, 2016 meeting were reviewed. Crystal Trout made a motion to approve these minutes. Marie Riggs seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____The August 2016 Treasurer’s Report was reviewed. Sheila Ritter made a motion to approve the Treasurer’s report and paying an additional check in the amount of $324.15 to the City of Olney for HRA reimbursement. Dan Zuber seconded the motion. Measure carried.

V. Committee Reports
_____The Policy/Bylaws Committee: The revised Internet Policy draft and the Mission & Goals Policy draft were discussed. Sheila Ritter made a motion to approve the revisions. Sarah Britton seconded the motion. Measure carried. Copies of the revised Collection Development Policy draft were distributed for consideration at the October meeting.
_____The Public Relations/Marketing Committee: Sheila Ritter gave an update on the “9/11 Never Forget” Mobile Exhibit project. She has been in contact with potential subcommittee members and sponsors surveying their reactions to the project. Possible grants to help fund this project were discussed. The Board needs to make a decision as to the library’s involvement in this endeavor very soon.
_____The Planning Committee: The committee met to review the long range plan and will present a draft of the suggested changes at the October Board meeting.

VI. Friends of the Library
_____Sarah Britton reported that the two book clubs are meeting regularly. The committee researching an electronic sign for the library will meet soon with a representative of a sign company called Watchfire. The next meeting of the Friends of the Library will be October 17 at 5:00PM.

VII. Librarian’s Report
_____The library will host 3 coloring sessions for adult participation in September. An “apple” theme was chosen for these events. The coloring times are free to adults and all materials are provided by the library.
_____IHLS has begun holding V-tel conferences every other month to provide its members with a regular networking opportunity called Members Matter. The membership will receive updates on what is going on in the Illinois Heartland Library system, as well as the library world as a whole. There is a two-way interaction and plenty of time to ask questions and share ideas among the participating libraries.
_____The SHORT TAKES FOR TRUSTEES video series is available for board members to view. They are 8-10 minutes long courses covering a wide range of topics for Trustees. Log-in information is available at the library office.
_____The Open Meetings Act training and the Freedom of Information Act training is available at this time. Any board member that has not taken this training since becoming a Trustee should contact me for details.

VIII. Correspondence, Communication, and Public Relations

IX. Unfinished Business
_____It was requested that the budget be amended to reflect the $7,026.30 Per Capita funds received and the extra $1,000.00 Carrie Winter Grant funds received by the library. Following a lengthy discussion, Crystal Trout made a motion to revise the current budget as requested. Dan Zuber seconded the motion. Measure carried. Peggy Eimer was asked to bring samples of ways to report to the board unexpected revenue received by the library in the future.

X. New Business
_____• In the matter of the current Board vacancy, Sheila Ritter made a motion to recommend to the Mayor the name of Dan Eagleson as a future Library Board member. Sarah Britton seconded the motion. Measure carried. President Charles Roberts will convey this recommendation to Mayor Vaughn.
_____• Revision of the Board committee assignments was tabled at this time pending filling the board vacancy.
_____• Sarah Britton suggested having a “Bring Your Grandparents to the Library” event on a Sunday afternoon. No action was taken at this time.

XI. Adjournment
_____At 7:20PM Sheila Ritter made a motion to adjourn the meeting.

 


Friends of the Library

The Friends of the Olney Public Library met for the first time October 21, 2004 to organize a group which would channel public support for the library.  Their mission is to focus attention on library services and the facility.  The Friends provide program assistance for adults and children, both entertaining and cultural in nature.  They recruit funds from local sources to support library activities through their annual book sale and membership drive.  They have purchased new carpeting, furniture, computers, and more.

The Friends are a dedicated group who volunteer their time and talents in numerous ways.  Membership information is available at the library or through Friends members.