The Olney Public Library is a city library supported by property taxes from the citizens of Olney.


Mission

The Olney Public Library shall provide materials and services for the educational, cultural, and recreational requirements of the community, recognizing diverse and special needs without discrimination.  As a social institution, The Library also exists to bring people together in groups and in understanding.  The Library shall vigorously promote its function in the community, provide full access to a broad variety of material and information, including that beyond the local collection, and function with efficiency and courtesy to provide a pleasant environment.  The Library shall welcome cooperation with other community organizations and institutions to further these goals.  The services of the Library shall be defined by the American Library Association’s Bill of Rights, section, 1-6.


Library Policy – At this time, library policy documents are under review and revision.


Library Staff

Judy Whitaker, Library Director, after retiring from 38 years of teaching and working at the library part time joined the library staff full time in 2003.  She inherited her love of books and reading from her mother and enjoys sharing stories with others, especially the children.  If you want to book an author signing, hold a meeting, schedule a library tour, offer suggestions for the library, make memorial requests, or just talk about books – Judy is there for you.

Shelley, Library Clerk, joined the library in August of 2013 as one of our new full-time library aides. She is originally from Olney and enjoys working with genealogy & baking.  If you have a question about something from your family’s past, just ask Shelley.  She might not know the answer off the top of her head but she will work to find it!  If you need help finding a cookbook, a true crime/mystery or a biography.  Shelley is the lady to talk to.

Chris, Library Clerk, joined the library in July of 2013 as a part-time library aide.  She also currently works for the school district as a bus driver.  Chris is a very eclectic reader so you can ask her about almost any book.

Kathryn, Library Clerk, joined the library in August 2013 as well. Possessing a Library Assistant Certificate and Associate’s in Para-education, Kathryn is also a published author with one book available on Amazon and more on the way. She also writes reviews for books on Goodreads and for the library newsletter. In her free time, Kathryn enjoys reading (of course!), writing stories, playing video games, and LARPing with her friends. Her favorite books include Frank Herbert’s Dune, Peter S. Beagle’s The Last Unicorn, and Neil Gaiman’s Sandman comic book series.

Kristi, Library Aide, joined the library in August 2016 as a part time library aide. Kristi will be glad to serve you with her positive, happy smile. We look forward to seeing her creative nature help the library continue to grow.


Board of Trustees

PresidentVice PresidentSecretaryTreasurer
Charles RobertsCharlotte BruceCrystal TroutMarie Riggs

Trustees
Sarah BrittonDan ZuberSheila RitterBridgett McKinney JensenDan Eagleson


Board Meeting Policy

Regular meetings of the Library Board are held the second Tuesday of each month in the Library.  The meetings begin at 5:30 p.m. unless posted.  Notice of the meetings is also posted in the Library and at City Hall.  Special meetings are posted at least 48 hours in advance.  All meetings of the Board, except executive sessions, are open to the public.

Minutes of closed meetings will be kept by the Board. A copy of the minutes will be reviewed by all Board Members who were present at the closed meeting before the next open meeting.  A member will recommend approval of the closed meeting minutes by the Board during the open meeting.

After being approved, the minutes will be sealed in an envelope, labeled, and dated.  This envelope will then be placed in the Library Board’s safety deposit box by one of the authorized Board officers.

Any amendments in the Library Use Regulations and the rest of the Olney Public Library Handbook of Policies are made during Board meetings.


Board Meeting Minutes

July 11, 2017
OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
July 11, 2017

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, July 11, 2017 at 5:35PM.
_____a. Present – Those board members present included Bridgett McKinney Jensen, Charles Roberts, Sheila Ritter, Charlotte Bruce, Sarah Britton, and Marie Riggs.
_____b. Absent – Crystal Trout, Dan Eagleson, and Dan Zuber
_____c. Others Present – Judy Whitaker, Library Director and Peggy Eimer, Library Bookkeeper

II. Recognition of Visitors and Public Comments
_____No visitors were present.

III. Secretary’s Report & Approval of Previous Minutes
_____The minutes of the June 13, 2017 meeting were reviewed. Sheila Ritter made a motion to approve these minutes. Sarah Britton seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____The June 2017 Treasurer’s Report was reviewed. Additional bills presented included the following: $250 for the Gene Myers program, $140 for a program at the reading celebration party, and $82.50 for HRA expense for employees during the month of June. Sheila Ritter made a motion to approve the report and pay the additional bills. Bridget McKinney Jensen seconded the motion. Measure carried.

V. Committee Reports:
_____Policy/Bylaws Committee – A brief discussion was held concerning the current Friends of the Library policy and sample Memorandum of Understanding document which had been distributed at the May meeting. It was decided that more time needs to be given to the revision of the Friends policy. Sheila Ritter suggested that a meeting be held with the Policy/Bylaws committee and the officers of the Friends of the Library group. Judy Whitaker will be in contact with these two groups to schedule this meeting.
_____Building/Grounds Committee – A local person has been contacted to repair the curbing on the parking lot. I am waiting for a return call from this person. I have asked for a quote to power wash the sidewalks around the library and paint the yellow curbing. Several options are being considered for replacing the four benches on the library sidewalks at this time.
_____Public Relations/Marketing Committee
________The 9/11 Committee met on June 7. Sheila Ritter reported the following information:
________• The library and Rotary Facebook pages will be used to post the event.
________• The FNB parking lot has been selected as the exhibit site.
________• PBS representative Brian Flath hopes to support the event by showing the documentary “For Love of Their Brother” on PBS in September.
________• School tours have been cleared for Oct. 12.
________• Morgan Fehrenbacher volunteered to solicit volunteers for the Exhibit’s set up and breakdown.
________• Lauren McClain volunteered to locate volunteers for the Exhibit tours.
________• Purchase of extended liability insurance will be investigated by the Library and the Rotary.
________Post-meeting notes included:
________• Suggested hours of operation of the Exhibit are Friday 1PM to 7PM and Saturday 10AM to 4PM.
________• FNB parking lot west lane will be open to FNB employees and businesses that depend on use of the lot.
________• Security addendum has been completed and returned. Sheriff Hires signed the addendum and will be providing a security plan as required.
________• Exhibit will arrive Oct. 11, and depart Sunday, Oct 15.
________• Exhibit coordinator suggested asking the Ax Men or Patriot Guard to serve as an escort into Olney.

VI. Friends of the Library
_____• Sarah reported that the book clubs continue to meet monthly. Readers are still going to Fox River Apartments to read to the residents.
_____• The next meeting of the Friends group will be announced at a later date.

VII. Librarian’s Report: June Statistics
_____1. Door count of 4,662 for 26 days with a daily average of 179
_____2. Book drop count of 755
_____3. Computer use registration 31
_____4. Multi-purpose room 16 used times with no charge
_____5. Multi-purpose room rented 2 times
_____6. Three story time events with a total attendance of 292
_____7. Mad Science program had an attendance of 123
_____8. Ag in the Library had an attendance of 57
_____9. Music with Rick Rayburn had an attendance of 30
_____10. Animal Tales program had an attendance of 93
_____The Master Architects contest has produced some very unique “thingamajigs”. We will have a “Mayor’s” Award and a “People’s Choice” Award. Everyone is welcome to vote for their favorite “thingamajig”. The winners will be announced at Story Time on July 19.
_____The Scholastic Book Fair was held for 4 days in June. Hosting the fair enabled the Library to receive over $400 in free books for our collection.
_____During Story Time on Wed., July 12 local resident, Vicki Zanetis, will be at the library to read part of the book The Adventures of City Frog which was written by her husband, Steven Zanetis. Vicki was the illustrator of this book. Books will be available for purchase following the reading.
_____Former Olney resident and professional cartoonist, Gene Myers, will be at the library on Thurs., July 13. His program is best suited for those 2nd grade ages through adults.
_____On Wed., July 19 during Story Time coauthors Lisa Cox and Lori Hockema will be at the library to promote their book NOT YET. Their book strives to teach children to believe in themselves, learn from mistakes, and work to make their dreams come true. Making a special appearance will be a four-legged character from the book – Doodle. These authors will do a skit, reading, and hands on activities for our Story Time participants.
_____Friday, July 1 will be the last “Ag in the Library” event. Through the book The Inventor’s Secret: What Thomas Edison Told Henry Ford the children will explore connections between automobiles and agriculture. They will also take part in activities such as making bio-plastic and, weather permitting, will get to see a real Model T car courtesy of Gary Scherer.
_____Wednesday, July 26 the library will host a reading celebration party for those children who met the reading challenge this summer. The party will include face painting, balloon twisting, and various games. Since the theme this summer was Reading by Design, the children will have an opportunity to create their own ice cream sundae.

VIII. Correspondence, Communication, and Public Relations
_____Nothing to report at this time.

IX. Unfinished Business
_____Nothing to report at this time.

X. New Business
_____• Copies of the IPLAR 2017 report were distributed. Trustees are asked to review the report for discussion at the August board meeting.
_____• Trustees and the Library Director are to make “Wish” lists for furture library consideration and bring them to the August meeting.
_____• It was decided that the library will charge a $2.00 fee for the newly added “Notary” service offered by the library.

XI. Executive Session
_____Nothing to report

XII. Adjournment
_____At 6:36PM Sarah Britton made a motion to adjourn the meeting.

June 13, 2017
OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
June 13, 2017

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, June 11, 2017 at 5:30 PM.
_____a. Present – Those board members present included Crystal Trout, Charles Roberts, Sheila Ritter, Charlotte Bruce, Dan Eagleson, Dan Zuber, Sarah Britton, and Marie Riggs.
_____b. Absent – Bridgett McKinney Jensen
_____c. Others Present – Judy Whitaker, Library Director and Peggy Eimer, Library Bookkeeper.

II. Recognition of Visitors and Public Comments
_____No visitors were present.

III. Secretary’s report & Approval of Previous Minutes
_____The minutes of the May 9, 2017 meeting were reviewed. Charlotte Burce made a motion to approve these minutes. Sheila Ritter seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____The May 2017 Treasurer’s Report was reviewed. An additional check was presented to the City of Olney in the amount of $16.50 for HRA expense for employees. Sheila Ritter made a motion to approve the report and pay the additional bill. Dan Zuber seconded the motion. Measure carried.

V. Committee Reports
_____Policy/Bylaws Committee – Copies of the current Friends of the Library policy and a sample Memorandum of Understanding were distributed for discussion. Crystal Trout made a suggestion that all correspondence between the Friends group and the Library Board be done in writing to alleviate possible misunderstandings. Dan Eagleson suggested that the Friends group be given a written wish list for their consideration.
_____Building/Grounds Committee – A tree was removed from the southeast corner of the library grounds near the parking lot. The City of Olney crew replaced some sewer pipe and added another cleanout pipe closer to Main Street. They also reseeded the lawn where they had done some digging. No decision has been made at this time about the replacement of the four wooden benches outside the library or what to do about the sign near the library driveway.
_____Public Relations/Marketing Committee – Sheila Ritter reported that a grant in the amount of $3,000 was received from the Johnsie Fiock Fildes Foundation to help defray expenses for the 9/11 Mobile Exhibit. The First National Bank parking lot north of the Court House has been selected for exhibit site. Eric Toliver is chairing any public announcements for the October event. Morgan Fehrenbacher has agreed to solicit volunteers to help with the set up and take down of the exhibit. The next meeting of the 9/11 planning committee is set for August 9 at the 12:00 at Lauren McClain’s office.

VI. Friends of the Library
_____• Sarah reported that the book clubs continue to meet monthly. Readers are still going to Fox River Apartments to read to the residents.
_____• The next meeting of the Friends group will be announced at a later date.

VII. Librarian’s Report
_____May Statistics
__________1. Door count of 4,409 for 26 days with a daily average of 170
__________2. Book drop count of 573
__________3. Computer use registration 39
__________4. Multi-purpose room 4 used times with no charge
__________5. Multi-purpose room rented 3 times
__________6. RCES second graders visited with an attendance of 148
_____The summer reading program is underway. Wednesday afternoon story times have been well attended. We are lucky to have three teenage girls helping the story tellers this year. At our first story time, Deb O’Brien from Equine Lead brought one of her horses for the children to observe and learn about their care.
_____On Monday, June 5 we hosted our first of four special programs. The group called Animal Tales brought different animals for the children’s enjoyment.
_____The Master Architects contest has already produced some very unique “thingamajigs”. We have extended the deadline for entering family projects to Friday, June 30th. In July, we will ask people from the community to judge the entries.
_____We are challenging teens and adults to read various types of genre this summer. We have Tic-Tac-Toe for the teens and Book Bingo for the adults. Participants can enter their name in a drawing each time they bingo or complete a tic-tac-toe board.
_____The library received a corporate replacement check in the amount of $2,415.28.

VIII. Correspondence, Communications, and Public Relations
_____• A grant in the amount of $3,000 was awarded by the Carrie Winter Trust. This money is designed for the purchase of picture books and emerging reader books.
_____• The library received a divdend check in the amount of $108 from the Summit Bancshares.

IX. Unfinished Business
_____None reported at this time.

X. New Business
_____• The Library budget reflected a Carrie Winter grant in the amount of $2,000 for children’s books. When the grant was received, the amount had been increased to $3,000. Sheila Ritter made a motion to amend the budget to include this increase. Sarah Britton seconded the motion. Measure carried.
_____• The Board voted unanimously to participate in the Non-Resident program provided through IHLS.

XI. Executive Session
_____Nothing to report.

XII. Adjournment
_____At 6:30 PM Sarah Britton made a motion to adjourn the meeting.

 


Friends of the Library

The Friends of the Olney Public Library met for the first time October 21, 2004 to organize a group which would channel public support for the library.  Their mission is to focus attention on library services and the facility.  The Friends provide program assistance for adults and children, both entertaining and cultural in nature.  They recruit funds from local sources to support library activities through their annual book sale and membership drive.  They have purchased new carpeting, furniture, computers, and more.

The Friends are a dedicated group who volunteer their time and talents in numerous ways.  Membership information is available at the library or through Friends members.