The Olney Public Library is a city library supported by property taxes from the citizens of Olney.


Mission

The Olney Public Library shall provide materials and services for the educational, cultural, and recreational requirements of the community, recognizing diverse and special needs without discrimination.  As a social institution, The Library also exists to bring people together in groups and in understanding.  The Library shall vigorously promote its function in the community, provide full access to a broad variety of material and information, including that beyond the local collection, and function with efficiency and courtesy to provide a pleasant environment.  The Library shall welcome cooperation with other community organizations and institutions to further these goals.  The services of the Library shall be defined by the American Library Association’s Bill of Rights, section, 1-6.


Library Policy – At this time, library policy documents are under review and revision.


Library Staff

Judy Whitaker, Library Director, after retiring from 38 years of teaching and working at the library part time joined the library staff full time in 2003.  She inherited her love of books and reading from her mother and enjoys sharing stories with others, especially the children.  If you want to book an author signing, hold a meeting, schedule a library tour, offer suggestions for the library, make memorial requests, or just talk about books – Judy is there for you.

Shelley, Library Clerk, joined the library in August of 2013 as one of our new full-time library aides. She is originally from Olney and enjoys working with genealogy & baking.  If you have a question about something from your family’s past, just ask Shelley.  She might not know the answer off the top of her head but she will work to find it!  If you need help finding a cookbook, a true crime/mystery or a biography.  Shelley is the lady to talk to.

Chris, Library Clerk, joined the library in July of 2013 as a part-time library aide.  She also currently works for the school district as a bus driver.  Chris is a very eclectic reader so you can ask her about almost any book.

Kathryn, Library Clerk, joined the library in August 2013 as well. Possessing a Library Assistant Certificate and Associate’s in Para-education, Kathryn is also a published author with one book available on Amazon and more on the way. She also writes reviews for books on Goodreads and for the library newsletter. In her free time, Kathryn enjoys reading (of course!), writing stories, playing video games, and LARPing with her friends. Her favorite books include Frank Herbert’s Dune, Peter S. Beagle’s The Last Unicorn, and Neil Gaiman’s Sandman comic book series.

Kristi, Library Aide, joined the library in August 2016 as a part time library aide. Kristi will be glad to serve you with her positive, happy smile. We look forward to seeing her creative nature help the library continue to grow.


Board of Trustees

PresidentVice PresidentSecretaryTreasurer
Charles RobertsCharlotte BruceCrystal TroutMarie Riggs

Trustees
Sarah BrittonDan ZuberSheila RitterBridgett McKinney JensenDan Eagleson


Board Meeting Policy

Regular meetings of the Library Board are held the second Tuesday of each month in the Library.  The meetings begin at 5:30 p.m. unless posted.  Notice of the meetings is also posted in the Library and at City Hall.  Special meetings are posted at least 48 hours in advance.  All meetings of the Board, except executive sessions, are open to the public.

Minutes of closed meetings will be kept by the Board. A copy of the minutes will be reviewed by all Board Members who were present at the closed meeting before the next open meeting.  A member will recommend approval of the closed meeting minutes by the Board during the open meeting.

After being approved, the minutes will be sealed in an envelope, labeled, and dated.  This envelope will then be placed in the Library Board’s safety deposit box by one of the authorized Board officers.

Any amendments in the Library Use Regulations and the rest of the Olney Public Library Handbook of Policies are made during Board meetings.


Board Meeting Minutes

OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES
SPECIAL MEETING
MAY 17, 2018

A special meeting of the Olney Public Library Trustees was held on Thursday, May 17, 2018. In the absence of President Charles Roberts, at 5:32PM the meeting was called to order by Vice President Charlotte Bruce.

A roll call was conducted with members Dan Zuber, Marie Riggs, Bridgette McKinney Jensen, Crystal Trout, Sarah Britton, Sheila Ritter, and Charlotte Bruce present. Those absent were Charles Roberts and Dan Eagleson.

The purpose of this meeting was for the Personnel Committee, in regard to hiring a new Library Director, to summarize the application process they had completed at their May 14 meeting. The committee shared their reasons for the candidate recommendation they were making to the Board.

The committee then recommended the hiring of Brittany Bass for the Director position. Dan Zuber made a motion to hire Brittany Bass effective July 1, 2018. The motion was seconded by Crystal Trout. A roll call vote was conducted with all Trustees present voting “Yes”. Measure carried.

The monetary package to be offered to Brittany Bass is a base salary of $32,000 including a single person health insurance. If she does not take the insurance then the package would be $32,000 plus half of the single person health insurance cost.

Brittany will be invited to the June 12 Board meeting.

At 6:11 Sarah Britton made a motion to adjourn this meeting.

May 8, 2018
OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
May 8, 2018 Minutes

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, May 8, 2018 at 5:30PM.
_____a. Present – Those board members present included Charles Roberts, Sarah Britton, Dan Zuber, Crystal Trout, Marie Riggs, Dan Eagleson, Bridgett McKinney Jensen, Sheila Ritter
_____b. Absent – Charlotte Bruce
_____c. Others Present – Judy Whitaker, Library Director

II. Recognition of Visitors and Public Comments
_____No visitors were present.

III. Secretary’s Report & Approval of Previous Minutes
_____The minutes of the April 10, 2018 meeting were reviewed. Sarah Britton made a motion to approve these minutes. Marie Riggs seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____The April 2018 Treasurer’s report was reviewed. Sheila Ritter made a motion to approve the report. Dan Zuber seconded the motion. Measure carried.

V. Committee Reports
_____Finance Committee – Nothing to report at this time.
_____Personnell Committee – Sheila Ritter reported that the committee had 3 interviews scheduled for May 9 and 10 with candidates interested in the Library Director position. The committee will then meet on May 14 and determine who they will recommend to the entire Board for hiring. There will be a special meeting of the Library Board on May 17 for the committee to present their recommendation for Board discussion and approval. Prior to the May 17 meeting resumes from the three candidates interviewed will be given to each Board member for review.
_____Policy/Bylaws Committee – Revised copies of the Personnel Manual, By-laws, and Personnel Records policy were given to the Library Board.
_____Building/Grounds Committee – Dan Zuber reported that a decision will soon be made as to the outside benches for the library.
_____A quote was received from Olney Quality electric to install security lighting in the northwest corner of the parking lot. This will create additional lighting for the north and west sides of the building. Sheila Ritter made a motion to take the monies for this project from the Special Reserve Building Fund account. Dan Zuber seconded the motion. Measure carried.
_____Public Relations/Marketing Committee – Nothing to report at this time.
_____Technology Committee – Nothing to report at this time.
_____Planning Committee – Nothing to report at this time.

VI. Friends of the Library
_____The Friends of the Library met on April 23 at the Holiday. The business of this meeting was focused on review and revising the group by-laws. The officers of the Friends of the Library are: President – Alice Mullinax; Vice President/Secretary – Linn Wells; and Treasurer-Cindy Zerkle.

VII. Librarian’s Report
_____April Statistics:
__________1. Door count of 3,818 for 25 days with a daily average of 153
__________2. Book drop count of 606
__________3. Computer use registration 47
__________4. Multi-purpose room used 7 times with no charge
__________5. Multi-purpose room used 2 times with charge
__________6. Proctored 12 tests
__________7. Grands outing had 75 in attendance
__________8. RCES Family Lit group met with 13 in attendance
__________9. Olney Tree Board held a Seminar with 15 in attendance
__________10. Girl Scouts met at the library with 14 in attendance
_____Good news! The Library received the 2017 Per Capita funds in the amount of $7,077.25. This money must be encumbered by June 30, 2018 and expended by August 15, 2018. We received a letter from the Secretary of State, Jesse White that our FY2018 Per Capita Grant has been fully funded and the Library will receive $11,393.75. These funds must be used by June 30, 2019. The Library recently received a corporate replacement tax check in the amount of $2,760.16.
_____More good news! As of July 2018, the library will no longer be charged for sanitary hauling. Thanks to Peggy, we will be considered part of the City for this service. This will be a savings of over $900 a year.
_____I have requested funding from the Carrie Winter Charitable Trust in the amount of $2,000. If granted, these funds will be used to support the summer reading program – “Reading Takes You Everywhere”. We should know about the grant application soon. Registration for the summer reading challenge will begin Tuesday, May 29.
_____I would like to start adding what Board members are reading to our monthly newsletter. Also, if you would like to share your thoughts on a book you have read, good or bad, it would be very much appreciated.

VIII. Correspondence, Communication, and Public Relations
_____None to report.

IX. Old Business
_____• There has been no communication with the Friends of the Library in regard to the status of the Memorandum of Understanding document given to the group for their consideration.
_____• The terms of Sheila Ritter, Crystal Trout, and Sarah Britton were renewed to 2021.
_____• Officers for the 2018-2019 year were discussed. The results of this discussion were as follows:
__________President – Charles Roberts. Motion made by Crystal Trout and seconded by Sheila Ritter. Measure carried.
__________Vice President – Charlotte Bruce. Motion made by Crystal Trout and seconded by Bridget McKinney Jensen. Measure carried.
__________Secretary – Crystal Trout. Motion made by Sheila Ritter and seconded by Bridget McKinney Jensen. Measure carried.
__________Treasurer – Marie Riggs. Motion made by Sarah Britton and seconded by Crystal Trout. Measure carried.

X. New Business
_____• Lisa Boehl has been hired as Bookkeeper for the Library. This position is by contract. Lisa will begin working with Peggy Eimer in June. A laptop computer will be purchased by the Library for use by the new bookkeeper and designated for library use only.
_____• The 2018-2019 Budget was adjusted to include the excess revenue as of 4/30/2018. It was decided to leave the excessive revenue in the amount of $6,339.34 in the General Fund.

XI. Executive Session
_____None.

XII. Adjournment
_____At 6:41PM Sarah Britton made a motion to adjourn the meeting.

April 10, 2018
OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
April 10, 2018

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, April 10, 2018 at 5:30PM.
_____a. Present – Those board members present included Charles Roberts, Charlotte Bruce, Sarah Britton, Dan Zuber, Crystal Trout, Marie Riggs.
_____b. Absent – Dan Eagleson, Bridgett McKinney Jensen, Sheila Ritter
_____c. Others Present – Judy Whitaker, Library Director

II. Recognition of Visitors and Public Comments
_____No visitors were present.

III. Secretary’s Report & Approval of Previous Minutes
_____The minutes of the March 13, 2018 meeting were reviewed. Sarah Britton made a motion to approve these minutes. Crystal Trout seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____The March 2018 Treasurer’s report was reviewed. Three additional checks were presented: one written to the City of Olney in the Amount of $220.60 for HRA expense for employees for March, one written to Kimberly Williams in the amount of $200.00 for the Grands Outing Event, and one written to Sports Video for $115.00. Dan Zuber made a motion to approve the report and to pay the additional bills. Charlotte Bruce seconded the motion. Measure carried.

V. Committee Reports
_____Finance Committee: Nothing to report at this time.
_____Personnel Committee: Charlotte Bruce reported that several applications have been received for the position of Library Director. A meeting of this committee will be scheduled in early May to review the applications, and schedule interviews with prospective applicants.
_____Policy/Bylaws Committee: The Board Policy and Personnel Manual are almost complete for final review at the May Board meeting.
_____Building/Grounds Committee: Dan Zuber will report back to the Board with quotes for replacing the outside benches. Crystal Trout made a motion to allocate $2,500 for the purchase and installation of the new benches. Marie Riggs seconded the motion. Measure carried.
_____Public Relations/Marketing Committee: Nothing to report at this time.
_____Technology Committee: Nothing to report at this time.
_____Planning Committee: Nothing to report at this time.

VI. Friends of the Library
_____At this time a meeting of the Friends group has not been set. The Board is asking the Friends group to meet with them within the next 30 days in regard to the Memorandum of Understanding document that had been given to the group for consideration.

VII. Librarian’s Report
_____March Statistics:
__________1. Door count of 3,551 for 26 days with a daily average of 137
__________2. Book drop count of 662
__________3. Computer use registration 65
__________4. Multi-purpose room used 4 times with no charge
__________5. Proctored 2 tests
__________6. Grace Preschool visited with 31 attending
__________7. RCES Family Literacy group met at the library for stories and crafts
_____The eight-week weight loss competition was a success. Of the 25 participants who completed the contest, a total of 220.8 pounds was lost. Congratulations to all who participated.
_____Cloud Library stats as of March 31, 2018 are:
__________Total Number of items: 42,015 (36,024 eBooks; 5,991 eAudiobooks)
__________Total Number of Items Circulated this month: 32,278 (23,794 ebooks; 8,484 eAudiobooks)
_____Cloud Library members will soon be able to take advantage of a greatly expanded audio collection with no additional cost to membership. Our patrons will have access to more eAudio titles. The library’s annual fee will not increase, and we will not be billed for Pay-per-Use (PPU) checkouts. Systems is going to use April-June as a beta-testing period. Therefore, we will not be promoting the program to our patrons just yet. Systems wants to see how things go as the patrons find the PPU content on their own.
_____The library received an oil check in the amount of $67.03. It also received a check from the City in the amount of $4,699.32 ($3,356.60 book reimbursement; and $1,342.72 Corporate Replacement Tax).
_____The Usborne Book Fair was very well attended. Total sales for the fair $1,382.71. The Library received $691.35 in free books.
_____The second annual Grands Outing is scheduled for Sunday, April 15 from 2:00-4:30. The event will include games, reading, balloon twisting, face painting, cookie decorating, and more. We hope to exceed last years’ attendance totals.
_____The library’s summer reading theme this year is Reading Takes You Everywhere. The children will be reading this summer to support the Meals on Wheels community program. They will have the opportunity to color/draw pictures, write poems or stories for the clients in the program. Early in the summer program we will also launch balloons with short messages from our children in hopes that those who find the balloons will write back to us.

VIII. Correspondence, Communication, and Public Relations
_____The Board received the annual Summit Bancshares report and proxy vote.

IX. Old Business
_____• The 2018-2019 proposed budget was reviewed. Sarah Britton made a motion to approve the budget with the understanding that this matter will be addressed in May when all of the 2012-18 bills have been paid and any carry-over amounts distributed within the new budget. Dan Zuber seconded the motion. Measure carried.
_____• The 2018-2019 Salary schedule will be clarified in writing and re-distributed.

X. New Business
_____•  The terms of Board Trustees were discussed. Those terms of Sarah Britton, Sheila Ritter, and Crystal Trout expire this year.
_____• Election of Board Officers will be held at the May meeting.
_____• Review of newly revised Board Policy Manual and Personnel Manual at the May meeting.

XI. Executive Session
_____None.

XII. Adjournment
_____At 7:03PM Dan Zuber made a motion to adjourn the meeting.


Friends of the Library

The Friends of the Olney Public Library met for the first time October 21, 2004 to organize a group which would channel public support for the library.  Their mission is to focus attention on library services and the facility.  The Friends provide program assistance for adults and children, both entertaining and cultural in nature.  They recruit funds from local sources to support library activities through their annual book sale and membership drive.  They have purchased new carpeting, furniture, computers, and more.

The Friends are a dedicated group who volunteer their time and talents in numerous ways.  Membership information is available at the library or through Friends members.