The Olney Public Library is a city library supported by property taxes from the citizens of Olney.


Mission

The Olney Public Library shall provide materials and services for the educational, cultural, and recreational requirements of the community, recognizing diverse and special needs without discrimination.  As a social institution, The Library also exists to bring people together in groups and in understanding.  The Library shall vigorously promote its function in the community, provide full access to a broad variety of material and information, including that beyond the local collection, and function with efficiency and courtesy to provide a pleasant environment.  The Library shall welcome cooperation with other community organizations and institutions to further these goals.  The services of the Library shall be defined by the American Library Association’s Bill of Rights, section, 1-6.


Library Policy – At this time, library policy documents are under review and revision.


Library Staff

Judy Whitaker, Library Director, after retiring from 38 years of teaching and working at the library part time joined the library staff full time in 2003.  She inherited her love of books and reading from her mother and enjoys sharing stories with others, especially the children.  If you want to book an author signing, hold a meeting, schedule a library tour, offer suggestions for the library, make memorial requests, or just talk about books – Judy is there for you.

Shelley, Library Clerk, joined the library in August of 2013 as one of our new full-time library aides. She is originally from Olney and enjoys working with genealogy & baking.  If you have a question about something from your family’s past, just ask Shelley.  She might not know the answer off the top of her head but she will work to find it!  If you need help finding a cookbook, a true crime/mystery or a biography.  Shelley is the lady to talk to.

Chris, Library Clerk, joined the library in July of 2013 as a part-time library aide.  She also currently works for the school district as a bus driver.  Chris is a very eclectic reader so you can ask her about almost any book.

Kathryn, Library Clerk, joined the library in August 2013 as well. Possessing a Library Assistant Certificate and Associate’s in Para-education, Kathryn is also a published author with one book available on Amazon and more on the way. She also writes reviews for books on Goodreads and for the library newsletter. In her free time, Kathryn enjoys reading (of course!), writing stories, playing video games, and LARPing with her friends. Her favorite books include Frank Herbert’s Dune, Peter S. Beagle’s The Last Unicorn, and Neil Gaiman’s Sandman comic book series.

Kristi, Library Aide, joined the library in August 2016 as a part time library aide. Kristi will be glad to serve you with her positive, happy smile. We look forward to seeing her creative nature help the library continue to grow.


Board of Trustees

PresidentVice PresidentSecretaryTreasurer
Charles RobertsCharlotte BruceCrystal TroutMarie Riggs

Trustees
Sarah BrittonDan ZuberSheila RitterBridgett McKinney JensenDan Eagleson


Board Meeting Policy

Regular meetings of the Library Board are held the second Tuesday of each month in the Library.  The meetings begin at 5:30 p.m. unless posted.  Notice of the meetings is also posted in the Library and at City Hall.  Special meetings are posted at least 48 hours in advance.  All meetings of the Board, except executive sessions, are open to the public.

Minutes of closed meetings will be kept by the Board. A copy of the minutes will be reviewed by all Board Members who were present at the closed meeting before the next open meeting.  A member will recommend approval of the closed meeting minutes by the Board during the open meeting.

After being approved, the minutes will be sealed in an envelope, labeled, and dated.  This envelope will then be placed in the Library Board’s safety deposit box by one of the authorized Board officers.

Any amendments in the Library Use Regulations and the rest of the Olney Public Library Handbook of Policies are made during Board meetings.


Board Meeting Minutes

September 12, 2017
OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
September 12, 2017 Minutes

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, September 12, 2017 at 5:30PM.
_____a. Present – Those board members present included Dan Eagleson, Charles Roberts, Dan Zuber, Charlotte Bruce, Sarah Britton, and Crystal Trout.
_____b. Absent – Bridget McKinney Jensen, Sheila Ritter, and Marie Riggs
_____c. Others Present – Judy Whitaker, Library Director, and Peggy Eimer, Library Bookkeeper

II. Recognition of Visitors and Public Comments
_____No visitors were present.

III. Secretary’s Report & Approval of Previous Minutes
_____The minutes of the August 8, 2017 meeting were reviewed. Dan Eagleson made a motion to approve these minutes. Dan Zuber seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____The August 2017 Tresasurer’s report was reviewed. Additional checks presented included one written to the City of Olney in the amount of $148.50 for HRA expense for employees for August and a check to the Stephen Siller Foundation in the amount of $5,000. Charlotte Bruce made a motion to approve the report and pay the additional bills. Sarah Britton seconded the motion. Measure carried.

V. Committee Reports:
_____Personnel Committee:  Charlotte Bruce reported that the committee is working on a draft of the Director’s Evaluation. Board members were asked to respond with comments by Sept. 18. The committee will then meet to make a draft to present to the board.
_____Policy/Bylaws Committee:  Following a brief discussion, it was decided to discuss and vote on the final draft of the Friends of the Library Policy at the October meeting.
_____Building/Grounds Committee:  Judy Whitaker commented on the condition of the current library sign and has asked the committee to see about repairing this sign for the time being.
_____Public Relations/Marketing Committee:  Update on Never Forget 9/11 Mobile Exhibit Event

VI. Friends of the Library
_____Next meeting to be announced

VII. Librarian’s Report
_____August Statistics:
_____1. Door count of 4,404 for 27 days with a daily average of 163
_____2. Book drop count of 887
_____3. Computer use registration 47
_____4. Multi-purpose room 5 used times with no charge
_____5. Multi-purpose room rented 1 time
_____6. Notary service 2 times
_____7. Proctored 2 tests
_____8. Adler Planetarium Solar Eclipse program with 97 in attendance
_____9. Systems cataloging workday with 7 in attendance
_____The library has added a link to the website for public use which enables a person to take practice tests when planning to apply for a driver’s license. This includes tests for cars, motorcycles, and CDL licenses. Driver’s manuals are also available from the link. Individuals can access the tests from the library computers or one of their own.
_____A new CEO program is being offered through RCHS. Students participating in the program meet each week day from 7:15 AM-9:00 AM. They meet with the program coordinator, Sheri Gray. The library will have our meeting room available for these meetings Oct. 16 – Dec. 20.
_____September is National Library Card Sign-up month. Once again library staff will go out into the community looking for someone who is carrying their library card. When we find a person who can present their card, we will present them with SOS bucks which can be used at local businesses. The library is also holding a drawing this month for persons who check out items in September, renew their card, or register for a new card. We will give away a non-resident library card and some special surprise prizes.
_____The Birth to Three RCES program will once again come to the library once a month for stories, crafts, and play. This gives young children an introduction to the library and a chance to interact with staff.
_____The library will host a 9/11 craft fest on Sat., Oct. 7 from 1:00-4:00PM. Craft ideas and materials will be provided for young and older children. Starting Sept., 18 the public will have access to “9/11-What do you remember” trivia. This will be made available through our website, library Facebook and by coming to the library.

VIII. Correspondence, Communication, and Public Relations
_____Notes were received thanking the library for hosting the Adler Planetarium Solar Eclipse program and for the genealogy research done by staff for an individual.

IX. Unfinished Business
_____A report of the cost, attendance, and overall success of the 2017 summer reading program was shared with the Board. It was noted that participation in the program and the number of children completing the reading challenge increased from last year.
_____A report was given on the August 30 meeting of the Library Board Policy Committee and the Friends of the Library group. The meeting was focused on sharing ideas from both groups to develop a wish list of materials, services, and updating library decor that could be used for future consideration. This will then be given to the Director to prioritize the list and give to the Board for review.

X. New Business
_____Copies of the Per Capita Grant requirements for FY 2018-2020 were distributed. A schedule was set to meet the requirements for Trustees and Staff FY2018 obligations. The Board is asked to review Chapters 1-5 of Trustee File Third Edition for the October meeting.

XI. Executive Session
_____Nothing to report

XII. Adjournment
_____At 6:31PM Sarah Britton made a motion to adjourn the meeting.

August 8, 2017
OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
August 8, 2017 Minutes

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, August 8, 2017 at 5:30PM.
_____a. Present – Those board members present included Bridgett McKinney Jensen, Charles Roberts, Sheila Ritter, Charlotte Bruce, and Crystal Trout.
_____b. Absent – Dan Eagleson, Sarah Britton, and Marie Riggs.
_____c. Others Present – Judy Whitaker, Library Director and Peggy Eimer, Library Bookkeeper.

II. Recognition of Visitors and Public Comments
_____No visitors were present.

III. Secretary’s Report & Approval of Previous Minutes
_____The minutes of the July 11, 2017 meeting were reviewed. Sheila Ritter made a motion to approve these minutes. Bridgett McKinney Jensen seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____The July 2017 Treasurer’s report was reviewed. An additional bill was presented written to the City of Olney in the amount of $558.02 for HRA expense for employees for July. Sheila Ritter made a motion to approve the report and pay the additional bill. Crystal Trout seconded the motion. Measure carried.

V. Committee Reports
_____Policy/Bylaws Committee: The proposed Sexual harassment document was presented for discussion. Sheila Ritter made a motion to accept this document as part of Board policy. Dan Zuber seconded the motion. Measure carried. It was decided to table discussion of the Board’s Friends of the Library policy until after the August 30 meeting of this committee with representatives of the Friends group.
_____Building/Grounds Committee: Dan Zuber reported that he has been looking at benches for the exterior of the library. He commented on the importance of the kind of coating used on steel benches and the possibility of fading over time.

VI. Friends of the Library
_____Next meeting to be announced.

VII. Librarian’s Report:
_____August Statistics:
_____1. Door count of 4,404 for 27 days with a daily average of 163.
_____2. Book drop count of 887.
_____3. Computer use registration 47.
_____4. Multi-purpose room 5 used times with no charge.
_____5. Multi-purpose room rented 1 time.
_____6. Notary service 2 times.
_____7. Proctored 2 tests.
_____8. Adler Planetarium Solar Eclipse program with 97 in attendance.
_____9. Systems cataloging workday with 7 in attendance.
_____The library has added a link to the website for public use which enables a person to take practice tests when planning to apply for a driver’s license. This includes tests for cars, motorcycles, and CDL licenses. Driver’s manuals are also available from the link. Individuals can access the tests from the library computers or one of their own.
_____A new CEO program is being offered through RCHS. Students participating in the program meet each week day from 7:15 AM – 9:00 AM. They meet with the program coordinator, Sheri Gray. The library will have our meeting room available for these meetings Oct. 16 – Dec 20.
_____September is National Library Card Sign-up month. Once again library staff will go out into the community looking for someone who is carrying their library card. When we find a person who can present their card, we will present them with SOS bucks which can be used at local businesses. The library is also holding a drawing this month for persons who check out items in September, renew their card, or register for a new card. We will give away a non-resident library card and some special surprise prizes.
_____The Birth to Three RCES program will once again come to the library once a month for stories, crafts, and play. This gives young children an introduction to the library and a chance to interact with staff.
_____The library will host a 9/11 craft fest on Sat., Oct. 7 from 1:00-4:00PM. Craft ideas and materials will be provided for young and older children. Starting Sept. 18 the public will have access to “9/11-What do you remember” trivia. This will be made available through our website, library Facebook, and by coming to the library.

VIII. Correspondence, Communication, and Public Relations
_____Nothing to report at this time.

IX. Unfinished Business
_____• The Board reviewed the Annual Report and commented on the number of books our library borrows from other libraries versus what we loan other libraries. It was also noted that the total amount of monies budgeted this past year was about the same as what had been budgeted several years ago. If we are planning expansion in services and physical size, we will need to consider other sources for funding.
_____• The Director and Trustees talked about what they would wish for our library in the future including issues involving library grounds, building, collection, and services. The “Wish” lists of the Trustees and Director will be compiled as to feasibility and order of importance.
_____• At the June 13, 2017 Library Board meeting the Board voted to charge a $2.00 fee for each document notarized at the library. Due to Illinois restrictions, this fee amount cannot exceed $1.00 per document. Sheila Ritter made a motion to amend the previous decision to read that the Library would charge $1.00 per document for notary services. Bridget McKinney Jensen seconded the motion. Measure carried.

X. New Business
_____• Management of the Library’s webpage was discussed. It was felt that we need to research other possibilities to improve our webpage and make it easier to maintain. Names of some individuals were mentioned for consideration and a flyer from Lazerware was also distributed with their proposed webpage program. Judy suggested that this be an item for the Technology Committee to undertake.
_____• The Library is planning to offer a Patron Book Review program. Details are still being finalized for this project.
_____• Discussion was held as to whether the Library should include R rated DVD’s in their collection. Charlotte Bruce presented the “American Library Association Freedom to View Statement” for the Board to consider adopting. It was the decision of the Board to add this document to the Policy Manual.

XI. Executive Session
_____Nothing to report.

XII. Adjournment
_____At 6:32PM Sheila Ritter made a motion to adjourn the meeting.


Friends of the Library

The Friends of the Olney Public Library met for the first time October 21, 2004 to organize a group which would channel public support for the library.  Their mission is to focus attention on library services and the facility.  The Friends provide program assistance for adults and children, both entertaining and cultural in nature.  They recruit funds from local sources to support library activities through their annual book sale and membership drive.  They have purchased new carpeting, furniture, computers, and more.

The Friends are a dedicated group who volunteer their time and talents in numerous ways.  Membership information is available at the library or through Friends members.