The Olney Public Library is a city library supported by property taxes from the citizens of Olney.
The Olney Public Library shall provide materials and services for the educational, cultural, and recreational requirements of the community, recognizing diverse and special needs without discrimination. As a social institution, The Library also exists to bring people together in groups and in understanding. The Library shall vigorously promote its function in the community, provide full access to a broad variety of material and information, including that beyond the local collection, and function with efficiency and courtesy to provide a pleasant environment. The Library shall welcome cooperation with other community organizations and institutions to further these goals. The services of the Library shall be defined by the American Library Association’s Bill of Rights, section, 1-6.
Judy Whitaker, Library Director, after retiring from 38 years of teaching and working at the library part time joined the library staff full time in 2003. She inherited her love of books and reading from her mother and enjoys sharing stories with others, especially the children. If you want to book an author signing, hold a meeting, schedule a library tour, offer suggestions for the library, make memorial requests, or just talk about books – Judy is there for you.
Shelley, Library Clerk, joined the library in August of 2013 as one of our new full-time library aides. She is originally from Olney and enjoys working with genealogy & baking. If you have a question about something from your family’s past, just ask Shelley. She might not know the answer off the top of her head but she will work to find it! If you need help finding a cookbook, a true crime/mystery or a biography. Shelley is the lady to talk to.
Chris, Library Clerk, joined the library in July of 2013 as a part-time library aide. She also currently works for the school district as a bus driver. Chris is a very eclectic reader so you can ask her about almost any book.
Kathryn, Library Clerk, joined the library in August 2013 as well. Possessing a Library Assistant Certificate and Associate’s in Para-education, Kathryn is also a published author with one book available on Amazon and more on the way. She also writes reviews for books on Goodreads and for the library newsletter. In her free time, Kathryn enjoys reading (of course!), writing stories, playing video games, and LARPing with her friends. Her favorite books include Frank Herbert’s Dune, Peter S. Beagle’s The Last Unicorn, and Neil Gaiman’s Sandman comic book series.
Kristi, Library Aide, joined the library in August 2016 as a part time library aide. Kristi will be glad to serve you with her positive, happy smile. We look forward to seeing her creative nature help the library continue to grow.
Board of Trustees
|Charles Roberts||Charlotte Bruce||Crystal Trout||Marie Riggs|
|Sarah Britton||Dan Zuber||Sheila Ritter||Bridgett McKinney Jensen||Dan Eagleson|
Board Meeting Policy
Regular meetings of the Library Board are held the second Tuesday of each month in the Library. The meetings begin at 5:30 p.m. unless posted. Notice of the meetings is also posted in the Library and at City Hall. Special meetings are posted at least 48 hours in advance. All meetings of the Board, except executive sessions, are open to the public.
Minutes of closed meetings will be kept by the Board. A copy of the minutes will be reviewed by all Board Members who were present at the closed meeting before the next open meeting. A member will recommend approval of the closed meeting minutes by the Board during the open meeting.
After being approved, the minutes will be sealed in an envelope, labeled, and dated. This envelope will then be placed in the Library Board’s safety deposit box by one of the authorized Board officers.
Any amendments in the Library Use Regulations and the rest of the Olney Public Library Handbook of Policies are made during Board meetings.
Board Meeting Minutes
April 11, 2017
OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
April 11, 2017 Minutes
I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, April 11, 2017 at 5:30PM.
_____a. Present – Those board members present included Crystal Trout, Bridgett McKinney Jensen, Charles Roberts, Sheila Ritter, Charlotte Bruce, Sarah Britton, Dan Eagleson, and Marie Riggs.
_____b. Absent – Dan Zuber.
_____c. Others Present – Judy Whitaker, Library Director and Peggy Eimer, Library Bookkeeper
II. Recognition of Visitors and Public Comments
_____No visitors were present.
III. Secretary’s Report & Approval of Previous Minutes
_____The minutes of the March 14, 2017 meeting were reviewed. Sarah Britton made a motion to approve these minutes. Sheila Ritter seconded the motion. Measure carried.
IV. Treasurer’s report & Approval of Bills Payable
_____The March 2017 Treasurer’s Report was reviewed. There were two extra bills including one from the City of Olney for HRA expenses in the amount of $33.00 and the other from Baker & Taylor in the amount of $277.23 for books. Sheila Ritter made a motion to approve the Treasurer’s Report and pay the extra bills. Bridgett McKinney Jensen seconded the motion. Measure carried.
V. Committee Reports
_____Finance Committee – The Finance Committee met March 21 at 4:15 p.m. to discuss progress on the 2017 – 2018 budget draft. It was decided to recommend increasing the dollar amount in four line items. The committee discussed purchasing different types and brands of tablets for use in the library to train staff and patrons on the use of these devices. Grant funds will be sought to help with these purchases. It was asked that the condition of the library’s current sign be placed on the April agenda for discussion.
_____Public Relations/Marketing Committee – Sheila Ritter reported on the meeting of the 9/11 committee between the Olney Rotary and Library representatives. The group decided to apply for a Johnsie Fiock Fildes Foundation grant to help with the cost of the 9/11 mobile exhibit. Julie Schrey of the Holiday motel has agreed to reduce by half the cost of lodging required by the contract. It was decided that any excess funds collected for this project will be donated to the Stephen Siller Tunnel to Towers Foundation which provides the exhibit. Lauren McClain suggested that a Facebook page be started soon focusing on the 9/11 exhibit. Other grant options were discussed if more funds might be needed. Final tasks and details were discussed, but the general consensus was that the project is moving along well. The next committee meeting is schedule for Wednesday, June 7.
_____Policy/Bylaws Committee – The revised draft of the Library Board of Trustees Calendar of Tasks document was discussed. Bridgett McKinney Jensen made a motion to accept this document as presented knowing that it will continue to be a work in progress. Marie Riggs seconded the motion. Measure carried. Copies of the current policy manual pages 11-13 were distributed and will be on the agenda for discussion at the May meeting.
_____Planning Committee – The Planning Committee met April 7 to conduct a review of the revised 5-year plan. From this meeting the committee recommended that the current plan be dissolved in order that a new plan can be structured and implemented – a plan that will focus on the continued vitality of the library as a community and public space. The committee feels that a new plan should focus on was the library will need to grow and change in order to meet the needs and changing interests of our patrons and community. A focus on upgrading and integrating helpful technologies must be imperative. The committee is asking the Board members to consider the ways we can ensure our library remains a vital community hub in the present and moving into the future. A brief discussion brought forth ideas including establishing realistic goals and unit of measurement, perhaps develop a 3-year plan rather than a 5-year plan, and that the plan be webpage friendly.
VI. Friends of the Library
_____Summary of April 17, 2017 meeting – Next meeting will be scheduled in the fall.
VII. Librarian’s Report
__________1. Door count of 3,709 for 27 days with a daily average of 137
__________2. Book drop count of 562
__________3. Computer use registration 71
__________4. Multi-purpose room 4 used times with no charge
__________5. Multi-purpose room rented 3 times
__________6. Proctored 8 tests
_____The library applied for assistance with our telecommunication fees for the coming year through the 471 E-Rate request. The funding we receive for our voice services is down to 20% and will probably not be offered after this year. We also receive funding assistance for our internet services.
_____The Board had decided to make a donation to the library’s collection in memory of Kathy Wilson who served on the board for several years. After talking with family and friends we purchased a book about African violets and also one about wallpapering. Both subjects were of interest to Kathy. The family has been made aware of your donation.
_____The Friends of the Library decided to hold their annual book sale next fall due to scheduling difficulties. The library has had several inquiries from the public about books they had collected for the book sale. Therefore the library is accepting books which we are making available to the public at great prices.
_____Arrangements are being made for the Grandparents/Grandkids outing planned for Sunday, April 23 from 1:30-3:30 at the library. Flyers were distributed to the students at the elementary school and St. Joe School. Announcements have been sent to the Olney Daily Mail, radio station, area TV station, library web page and Facebook. We are asking people to pre-register if possible. Activities for that day include reading together, playing board games, decorating cookies, balloon twisting, and face painting. I attended the RCES Grandparent Support meeting April 6 to promote the outing and our 2017 summer reading program.
_____Remember to mark your calendar for the George Rogers Clark presentation being held at the library Sunday, April 30 at 1:00. The program will feature information about his long winter journey through this area.
_____The library received a Corporate Replacement Tax check in the amount of $1,472.25
VIII. Correspondence, Communication, and Public Relations
_____Correspondence was received concerning the Summit Bancshares annual meeting and the Library’s Proxy vote for Bank Board members. Julie Hearring and Bruce Peters were listed as candidates for board positions. Sarah Britton made a motion to approve these candidates and Marie Riggs seconded the motion. Measure carried.
_____The renewal premiums for health insurance through BlueCrossBlueSheild of Illinois have increased from $618.69 to $634.62 per month. These new rates go into effect May 1, 2017.
_____The Library was awarded an FY2017 Illinois Public Library Per Capita Grant in the amount of $7,077.25. Over $9.4 million is being awarded this year to Illinois public libraries serving 11,777,310 patrons at a rate of $0.77644 per resident.
IX. Unfinished Business
_____Budget amendment – Carrie Winter Trust Funds and 175th Anniversary Donation. Sheila Ritter made a motion to approve this amendment. Sarah Britton seconded the motion. Measure carried.
X. New Business
_____A brief discussion was held concerning condition of the existing library sign. The Building/Grounds Committee has been asked to look into this matter along with the broken curbing and library outside benches.
_____The final draft of the 2017-2018 budget was discussed. Sheila Ritter made a motion to accept this document. Dan Eagleson seconded the motion. Measure carried.
_____A slate of Library Board officers was presented as follows:
__________President – Charles Roberts
__________Vice-President – Charlotte Bruce
__________Secretary – Crystal Trout
__________Treasurer – Marie Riggs
_____Sheila Ritter made a motion to approve these persons for office. Dan Eagleson seconded the motion. Measure carried.
XI. Executive Session
_____Nothing to report.
_____At 7:05PM Sheila Ritter made a motion to adjourn the meeting.
March 14, 2017
OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
March 14, 2017 Minutes
I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, March 14, 2017 at 5:30 PM.
_____a. Present – Those board members present included Crystal Trout, Dan Zuber, Bridgett McKinney Jensen, Charles Roberts, Sheila Ritter, Charlotte Bruce, Sarah Britton, Dan Eagleson, and Marie Riggs.
_____b. Absent – No members absent.
_____c. Others Present – Judy Whitaker, Library Director, Linn Wells, Cindy Petry, and Alice Mullinax.
II. Recognition of Visitors and Public Comments.
_____Alice Mullinax, representing the Friends of the Library group gave a brief history of the digital sign project. She then reported that the required set back for the proposed sign was in agreement with the City ordinance. Alice stated that the Friends of the Library plans to contribute $23,000 to the sign and would be seeking other donations to meet the total cost of the project. Board members were asked to share their opinion of the sign project. In closing, Alice welcomed any questions the Board might have at any time concerning the sign. It was recommended that this matter be placed on the April agenda for further discussion by the Board.
III. Secretary’s Report & Approval of Previous Minutes.
_____The minutes of the February 14, 2017 meeting were reviewed. Sheila Ritter made a motion to approve these minutes. Dan Zuber seconded the motion. Measure carried.
IV. Treasurer’s Report & Approval of Bills Payable
_____The February 2017 Treasurer’s Report was reviewed. There was one extra bill from the City of Olney for HRA expenses int he amount of $43.67. Bridget McKinney Jensen made a motion to approve the Treasurer’s report and pay the extra bill. Sheila Ritter seconded the motion. Measure carried.
V. Committee Reports:
_____Public Relations/Marketing Committee – Sheila Ritter gave an update on the status of the 9/11 Never Forget Mobile Museum. The committee has met and outlined what remains to be completed for this event. Possible site locations have been identified for consideration. Further funding may be sought to help with the cost of the exhibit.
_____Policy/Bylaws Committee – Charlotte Bruce expressed the need to develop a calendar of tasks which the Library Board needs to address on a regular basis. There was much discussion of the draft presented and will continue to be a work in progress.
_____Planning Committee – There was a review of the current 5-year plan. It was suggested that Denise Eagleson, high school librarian, be contacted for recommendations concerning teen involvement at the library. It was decided to remove the objective concerning investigation of City versus District Library status from the plan at this time.
VI. Friends of the Library:
_____Both book clubs are meeting regularly. The group is working to form a slate of officers for the coming year. Next meeting of the group is Monday, Feb. 20 at 5:00PM.
VII. Librarian’s report
_____The library recently received a summary of the SHARE (Self Help and Resource Exchange) member fees. The proposed Member fees (not including Cataloging or eResource fees) for our library for FY2018 (July 1, 2017 to June 30, 2018) are: Member Fee $150 – same as last year; SHARE Basic Fee $3,532 – an increase of $443 from last year. Our eResource fees (Cloud Library) run about $300 a year. The OCLC cataloging fees for 2017 are $1,370.
_____City Clerk, Kelsie Sterchi related to me that plans are in the making for a milkweed garden to be created in the empty lot next to the library lots on Butler Street. This project is in collaboration with the Mayor’s Monarch pledge. At this time the Richland County Rotary has written a grant seeking funds to help with the cost of the project. This would be a welcome addition to the library area. With the help of Barb Roberts, the library had hatched butterflies in the library several years.
_____The library has sent our copies of the Olnean to be digitized as part of the OCI High School Yearbook project. This is a free program that should be of benefit to the community as well as preserving the books. OCI is a state agency located in Lexington, Oklahoma. The agency is a rehabilitation and jobs training program that is affiliated with the Oklahoma Department of Corrections.
_____There will be a Member Day meeting of IHLS on Tuesday, April 18 at the Thelma Keller Convention Center in Effingham. The agenda for this meeting includes sessions on advocacy for all libraries, demonstrations of the latest and greatest resources available for libraries today, budgeting and accounting, summer reading programs, RDA (resource description & access – which involves cataloging procedures) and Cloud Library.
_____Demco, a company which markets library & school supplies, furniture and equipment, is offering a webinar about re-evaluating existing library spaces and furnishings on a budget. This program is going to cover the following issues: evaluating your existing library; offer suggestions on how to gather staff and community input objectively; suggest how to reconfigure existing library spaces; and how to evaluate your existing library furniture for replacement or retrofitting/updating. Of course, their goal is to sell their products, but ideas could be gleaned from this webinar which would help meet some of our 5-year plan objectives.
_____The library will host a Grandparent/Grandchild event on Sunday, April 23 at 2:00PM. Those attending will have a chance to read together, play games, participate in a Balloon Twist/Face Painting program, and enjoy light refreshments.
_____The Richland Heritage Museum Foundation will present a program at our library about George Roger Clark’s historic march across southern Illinois during a cold and wet winter. The group marched across land that would one day become Richland County. This program will take place on Sunday, April 30 from 1:00-3:00PM.
VII. Correspondence, Communication, and Public Relations: Nothing to report.
IX. Unfinished Business:
_____• Budget amendment – Carrie Winter Trust Funds and 175th Anniversary Donation. This issue will be further discussed at the April meeting.
_____• Proposed Salary Schedule 2017-2018 – Sheila Ritter made a motion to accept the proposed 2017-2018 salary distribution. Sarah Britton seconded the motion. Measure carried.
X. New Business
_____A working copy of the 2017-2018 proposed budget was distributed and discussed. The Finance Committee will meet with the Director and report back to the Board at the April meeting for discussion and approval.
XI. Executive Session: Nothing to report.
_____At 7:45PM Sheila Ritter made a motion to adjourn the meeting.
Friends of the Library
The Friends of the Olney Public Library met for the first time October 21, 2004 to organize a group which would channel public support for the library. Their mission is to focus attention on library services and the facility. The Friends provide program assistance for adults and children, both entertaining and cultural in nature. They recruit funds from local sources to support library activities through their annual book sale and membership drive. They have purchased new carpeting, furniture, computers, and more.
The Friends are a dedicated group who volunteer their time and talents in numerous ways. Membership information is available at the library or through Friends members.