The Olney Public Library is a city library supported by property taxes from the citizens of Olney.


Mission

The Olney Public Library shall provide materials and services for the educational, cultural, and recreational requirements of the community, recognizing diverse and special needs without discrimination.  As a social institution, The Library also exists to bring people together in groups and in understanding.  The Library shall vigorously promote its function in the community, provide full access to a broad variety of material and information, including that beyond the local collection, and function with efficiency and courtesy to provide a pleasant environment.  The Library shall welcome cooperation with other community organizations and institutions to further these goals.  The services of the Library shall be defined by the American Library Association’s Bill of Rights, section, 1-6.


Library Policy – At this time, library policy documents are under review and revision.


Library Staff

Brittany Bass, Library Director, worked at the Olney Central College library for 7 years and served as their director for 2 years before joining the Olney Public Library in 2018.  She inherited her love of libraries and reading at a young age.  If you want to book an author signing, hold a meeting, schedule a library tour, offer suggestions for the library, make memorial requests, or just talk about books – Brittany is here for you!

Shelley, Library Clerk, joined the library in August of 2013 as one of our new full-time library aides. She is originally from Olney and enjoys working with genealogy & baking.  If you have a question about something from your family’s past, just ask Shelley.  She might not know the answer off the top of her head but she will work to find it!  If you need help finding a cookbook, a true crime/mystery or a biography.  Shelley is the lady to talk to.

Kathryn, Library Clerk, joined the library in August 2013 as well. Possessing a Library Assistant Certificate and Associate’s in Para-education, Kathryn is also a published author with one book available on Amazon and more on the way. She also writes reviews for books on Goodreads and for the library newsletter. In her free time, Kathryn enjoys reading (of course!), writing stories, playing video games, and LARPing with her friends. Her favorite books include Frank Herbert’s Dune, Peter S. Beagle’s The Last Unicorn, and Neil Gaiman’s Sandman comic book series.

Kristi, Library Aide, joined the library in August 2016 as a part time library aide. Kristi will be glad to serve you with her positive, happy smile. We look forward to seeing her creative nature help the library continue to grow.


Board of Trustees

PresidentVice PresidentSecretaryTreasurer
Charles RobertsCharlotte BruceCrystal TroutMarie Riggs

Trustees
Sarah BrittonDan ZuberSheila RitterJulia EichhorstHerman Zuber


Richland County Prevailing Wages

 


Board Meeting Policy

Regular meetings of the Library Board are held the second Tuesday of each month in the Library.  The meetings begin at 5:30 p.m. unless posted.  Notice of the meetings is also posted in the Library and at City Hall.  Special meetings are posted at least 48 hours in advance.  All meetings of the Board, except executive sessions, are open to the public.

Minutes of closed meetings will be kept by the Board. A copy of the minutes will be reviewed by all Board Members who were present at the closed meeting before the next open meeting.  A member will recommend approval of the closed meeting minutes by the Board during the open meeting.

After being approved, the minutes will be sealed in an envelope, labeled, and dated.  This envelope will then be placed in the Library Board’s safety deposit box by one of the authorized Board officers.

Any amendments in the Library Use Regulations and the rest of the Olney Public Library Handbook of Policies are made during Board meetings.


Board Meeting Minutes

OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
September 11, 2018 Minutes

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, September 11, 2018 at 5:30pm.
_____Present – Board members present included Charles Roberts, Charlotte Bruce, Marie Riggs, Crystal Trout, Sarah Britton, Julia Eichhorst, Sheila Ritter, and Dan Zuber
_____Absent – n/a
_____Others Present – Brittany Bass, Library Director and Lisa Boehl, Bookkeeper

II. Recognition of Visitors and Public Comments – N/A

III. Secretary’s Report and Approval of Previous Minutes
_____The minutes of the August 14, 2018 meeting were reviewed. Sarah Britton made a motion to approve the minutes. Julia Eichhorst seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____August 2018 Treasurer’s report was reviewed. Julia Eichhorst made a motion to approve the report and payables. Sheila Ritter seconded the motion. Motion carried.

V. Committee Reports: Brittany reported that committees are beginning to meet with her to set goals.
_____Finance Committee – Nothing to report at this time.
_____Personnel Committee – Nothing to report at this time.
_____Policy/Bylaws Committee – There was a discussion regarding adding a policy covering service / comfort animals at the library. Charlotte presented the policy of another library for board discussion. Board will discuss the issue again at the October meeting.
_____Building/Grounds Committee – Nothing to report at this time.
_____Public Relations/Marketing Committee – Nothing to report at this time.
_____Technology Committee – Nothing to report at this time.
_____Planning Committee – Nothing to report at this time.

VI. Friends of the Library
_____Friends of the Library will be meeting on September 17 at 5pm at the Holiday Restaurant.

VII. Librarian’s Report
_____Brittany Bass presented a thorough written report to the trustees.
_____Brittany advised that CJ’s has been released as the library’s custodial service, and she has hired Honey Do’s as a replacement custodial/maintenance service.

VIII. Correspondence/Communication/Public Relations – N/A.

IX. Old Business
_____As per Brittany’s report, she has hired Shelby Gragert for the part-time library aide position. She is a student at OCC and has great technology knowledge.
_____Herman Zuber was named at the 9/10/18 Olney City Council meeting by mayor Lambird as a new trustee of the Olney Public Library. Brittany will reach out to Herman and will schedule his swearing-in for a future board meeting.

X. New Business
_____Charlotte Bruce presented the library director evaluation that was approved by the trustees on November 2017 and suggested we begin working on the process with Director Bass. The goal is to have Brittany complete the “goals” portion of the evaluation very soon. The board will complete their evaluation portion in April, and the personnel committee will meet with the director for the face-to-face summary evaluation in May.
_____Brittany asked the trustees to review the information necessary for the IL Per Capita grant application process and made the trustees aware of the Illinois Veterans’ History Project.
_____The trustees informed Brittany of their desire to have a “wish list” from her of things she feels the library needs to invest in, especially in the area of building upgrades. At the May 9, 2017 meeting, the trustees carried over excess revenue of $19,000 into the Special Building Reserve with the intention of putting these funds to use for library improvement. At this time, very little of this revenue has been spent. (Note: Director Whitaker submitted a wish list in September 2017, but work on that list stopped following Whitaker’s resignation.)

XI. Executive Session – N/A

XII. Adjournment – Sarah Britton made a motion to adjourn. Sheila Ritter seconded the motion. Meeting was adjourned at 6:40pm.

OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
August 14, 2018 Minutes

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, August 14, 2018 at 5:30pm.
_____Present – Board members present included Charles Roberts, Marie Riggs, Crystal Trout, Sarah Britton, Julia Eichhorst, Sheila Ritter and Dan Zuber
_____Absent – Board members absent included Charlotte Bruce
_____Others Present – Brittany Bass, Library Director and Lisa Boehl, Bookkeeper

II. Recognition of Visitors and Public Comments
_____No visitors were present

III. Secretary’s Report and Approval of Previous Minutes
_____The minutes of the July 10, 2018 meeting were reviewed. Sarah Britton made a motion to approve the minutes. Dan Zuber seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____June 2018 Treasurer’s report was reviewed. Three additional checks were presented: Evansville Courier and Press – $239.02, Illinois Heartland – $5,794.67, City of Olney HRA Expense – $35.88. Dan Zuber made a motion to approve the report and payables. Sheila Ritter seconded the motion. Motion carried.
_____A motion was made by Sheila Ritter that the expense of the new outdoor benches of $1,772.86 should be applied to the special building account. Julia Eichhorst seconded the motion. Motion carried.
_____A motion was made by Julia Eichorst to amend the 2018 budget to add the $11,393.75 per capita grant receipt into the general fund. Marie Riggs seconded the motion. Motion carried.

V. Committee Reports
_____President Charles Roberts has asked all committees to submit an annual report. Brittany Bass reported that some have submitted their annual reports while others are waiting to meet with her first.
_____Finance Committee – Nothing to report at this time
_____Personnel Committee – Has turned in an annual report
_____Policy/Bylaws Committee – Has turned in an annual report
_____Building/Grounds Committee – Benches have arrived and will be put in asap.
_____Public Relations/Marketing Committee – Committee will meet with director in late September to prepare goals for the upcoming year.
_____Technology Committee – Nothing to report at this time
_____Planning Committee – There has been a meeting at which the previous 5-year plan was reviewed and discussion was had regarding creating a new 5-year plan with Brittany.

VI. Friends of the Library
_____Friends of the Library were involved with both Brittany’s welcome party and Judy’s retirement party. Friends have a meeting scheduled for September 17, 2018.

VII. Librarian’s Report
_____Brittany Bass presented a thorough written report to the trustees. Brittany plans to attend a conference September 13-15 in Springfield, IL of the Association for Rural and Small Libraries. Brittany has concerns with the custodial service the library is receiving and sought the advice of the trustees regarding the issue.

VIII. Correspondence/Communication/Public Relations
_____A thank you card from Judy Whitaker was received for the gift and party.

IX. Old Business
_____The library has renewed their membership with the Chamber of Commerce and will participate in the upcoming “Pumpkin Spice Tour”. The Chamber is also now sharing the library’s posts on social media.
_____The library trustees are very thankful for the work of the Friends of the Library for both Brittany and Judy’s receptions. Both were lovely events and the trustees recognize the work that was put forth by the Friends. Around 75 were in attendance at Brittany’s welcome event and almost 100 were in attendance at Judy’s retirement party.
_____The plaque dedicating the children’s area to Judy Whitaker is on display in that area.

X. New Business
_____Chris Borah has submitted her resignation effective 9/1/18. Chris has offered to work PRN when her position with the school district allows. Brittany is going to post the open position on Facebook, the library website and in the ODM. Trustees suggested Brittany try to look for someone with technology knowledge if possible understanding the salary restrictions. Brittany is planning to use this person to work evenings and a Saturday rotation.
_____The current board vacancy was discussed and Sheila Ritter is going to follow up with someone who has expressed prior interest. If the candidate is still interested, she will let Mayor Lambird know of his interest.
_____Sheila asked that we consider a new sign for the library. Sarah Britton indicated that she thought the Friends of the Library would still be open to dialogue regarding a sign. Sarah and Marie Riggs are planning to attend the September Friends of the Library meeting and will discuss it with them. Chuck Roberts indicated that a sign should be a project which includes the building committee and that the Friends should work together with that committee to make a recommendation to the trustees.

XI. Executive Session – N/A

XII. Adjournment – Sarah Britton made a motion to adjourn. Dan Zuber seconded the motion. Meeting was adjourned at 6:40pm.


Friends of the Library

The Friends of the Olney Public Library met for the first time October 21, 2004 to organize a group which would channel public support for the library.  Their mission is to focus attention on library services and the facility.  The Friends provide program assistance for adults and children, both entertaining and cultural in nature.  They recruit funds from local sources to support library activities through their annual book sale and membership drive.  They have purchased new carpeting, furniture, computers, and more.

The Friends are a dedicated group who volunteer their time and talents in numerous ways.  Membership information is available at the library or through Friends members.