The Olney Public Library is a city library supported by property taxes from the citizens of Olney.


Mission

The Olney Public Library shall provide materials and services for the educational, cultural, and recreational requirements of the community, recognizing diverse and special needs without discrimination.  As a social institution, The Library also exists to bring people together in groups and in understanding.  The Library shall vigorously promote its function in the community, provide full access to a broad variety of material and information, including that beyond the local collection, and function with efficiency and courtesy to provide a pleasant environment.  The Library shall welcome cooperation with other community organizations and institutions to further these goals.  The services of the Library shall be defined by the American Library Association’s Bill of Rights, section, 1-6.


Library Policy – At this time, library policy documents are under review and revision.


Library Staff

Judy Whitaker, Library Director, after retiring from 38 years of teaching and working at the library part time joined the library staff full time in 2003.  She inherited her love of books and reading from her mother and enjoys sharing stories with others, especially the children.  If you want to book an author signing, hold a meeting, schedule a library tour, offer suggestions for the library, make memorial requests, or just talk about books – Judy is there for you.

Shelley, Library Clerk, joined the library in August of 2013 as one of our new full-time library aides. She is originally from Olney and enjoys working with genealogy & baking.  If you have a question about something from your family’s past, just ask Shelley.  She might not know the answer off the top of her head but she will work to find it!  If you need help finding a cookbook, a true crime/mystery or a biography.  Shelley is the lady to talk to.

Chris, Library Clerk, joined the library in July of 2013 as a part-time library aide.  She also currently works for the school district as a bus driver.  Chris is a very eclectic reader so you can ask her about almost any book.

Kathryn, Library Clerk, joined the library in August 2013 as well. Possessing a Library Assistant Certificate and Associate’s in Para-education, Kathryn is also a published author with one book available on Amazon and more on the way. She also writes reviews for books on Goodreads and for the library newsletter. In her free time, Kathryn enjoys reading (of course!), writing stories, playing video games, and LARPing with her friends. Her favorite books include Frank Herbert’s Dune, Peter S. Beagle’s The Last Unicorn, and Neil Gaiman’s Sandman comic book series.

Kristi, Library Aide, joined the library in August 2016 as a part time library aide. Kristi will be glad to serve you with her positive, happy smile. We look forward to seeing her creative nature help the library continue to grow.


Board of Trustees

PresidentVice PresidentSecretaryTreasurer
Charles RobertsCharlotte BruceCrystal TroutMarie Riggs

Trustees
Sarah BrittonDan ZuberSheila RitterBridgett McKinney JensenDan Eagleson


Board Meeting Policy

Regular meetings of the Library Board are held the second Tuesday of each month in the Library.  The meetings begin at 5:30 p.m. unless posted.  Notice of the meetings is also posted in the Library and at City Hall.  Special meetings are posted at least 48 hours in advance.  All meetings of the Board, except executive sessions, are open to the public.

Minutes of closed meetings will be kept by the Board. A copy of the minutes will be reviewed by all Board Members who were present at the closed meeting before the next open meeting.  A member will recommend approval of the closed meeting minutes by the Board during the open meeting.

After being approved, the minutes will be sealed in an envelope, labeled, and dated.  This envelope will then be placed in the Library Board’s safety deposit box by one of the authorized Board officers.

Any amendments in the Library Use Regulations and the rest of the Olney Public Library Handbook of Policies are made during Board meetings.


Board Meeting Minutes

March 13, 2018
OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
March 13, 2018

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, March 13, 2018 at 5:30PM.
_____a. Present – Those board members present included Charles Roberts, Charlotte Bruce, Sarah Britton, Dan Eagleson, Crystal Trout, Bridgett McKinney Jensen.
_____b. Absent – Dan Zuber, Marie Riggs, and Sheila Ritter
_____c. Others Present – Judy Whitaker, Library Director

II. Recognition of Visitors and Public Comments
_____No visitors were present.

III. Secretary’s Report & Approval of Previous Minutes
_____The minutes of the February 13, 2018 meeting were reviewed. Dan Eagleson made a motion to approve these minutes. Charlotte Bruce seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____The February 2018 Treasurer’s report was reviewed. One additional check was presented written to the City of Olney in the amount of $11.78 for HRA expense for employees for February. Sarah Britton made a motion to approve the report and to pay the additional bill. Dan Eagleson seconded the motion. Measure carried.

V. Committee Reports
_____Finance Committee: Nothing to report at this time.
_____Personnel Committee: Charlotte Bruce reported that the committee has now posted the Library Director opening on the ILA Job line site, EIU Panther Tracs site, Illinois Heartland Library System site, OPL web page and Facebook at this time. Future postings will be made as necessary.
_____Policy/Bylaws Committee: A discussion was held concerning the guidelines for new hires. From this discussion Bridgett McKinney Jensen made a motion to eliminate the “probationary” terms from the personnel manual. Dan Eagleson seconded the motion. Measure carried.
_____A decision as whether or not to include the subject of “separations” in the personnel manual was tabled and continuation of this matter will be placed on the April agenda.
_____Building/Grounds Committee: Nothing to report at this time.
_____Public Relations/Marketing Committee: Nothing to report at this time.
_____Technology Committee: Nothing to report at this time.
_____Planning Committee: Nothing to report at this time.

VI. Friends of the Library
_____At this time a meeting of the Friends group has not been set. There has been no communication with the group concerning an agreement between the Library Board and the Friends of the Library.

VII. Librarian’s Report
_____February Statistics:
__________1. Door count of 3,193 for 24 days with a daily average of 133
__________2. Book drop count of 449
__________3. Computer use registration 57
__________4. Multi-purpose room used 3 times with no charge
__________5. Multi-purpose room used 1 time with a room rental charge
__________6. Proctored 7 tests
__________7. RCES Family Literacy group met at the library for stories and crafts
_____The eight week weight loss competition is in its third week. Words of encouragement along with weight loss tips have been sent to the participants.
_____The library received its second reimbursement check for purchases through the CIty Grant. The check was in the amount of $1,930.89. The remaining $3,356.60 of the $7,000 grant will be spent by the end of the fiscal year.
_____In March the library will be hosting an Usborne Book Fair. The Fair will be open March 8-10 and the 12th and 13th. We will have a movie afternoon on Saturday, March 10 for the young people and hopefully draw more people to the Fair. We are not planning to hold a Scholastic Book Fair this summer.
_____Cloud Library, which is our digital library, reported a total of 41,755 items in the collection. There were a total of 30,718 titles circulated during the month of February. This included 22,958 eBooks and 7,760 eAudiobooks.
_____Remember that the library is hosting an Usborne Book Fair March 8-13 and a free movie afternoon on Saturday, March 10.
_____The library has set Sunday, April 15 for our second annual Grands Outing. The event will include games, reading with Grands, face painting, balloon sculptures, and more.

VIII. Correspondence, Communication, and Public Relations
_____• Peggy Eimer informed the Library Board in writing of her intent to retire as the Library Bookkeeper effective July 31, 2018.
_____• A letter was received from the Dean of Library Services at Eastern Illinois University introducing their traveling exhibit, titled “Designs of Duty.” This exhibit features seven veterans from Eastern Central Illinois and their service-related tattoos. Adam Griffy of Olney is one of the veterans showcased. The library has an opportunity to host this exhibit in the near future. Judy Whitaker contacted EIU library and inquired about hosting the exhibit for four weeks in August or September. We are waiting for a response to our request at this time.

IX. Old Business
_____• The proposed salary schedule for 2018-2019 was discussed. Charlotte Bruce made a motion to keep the Director’s salary at the 2017-2018 amount, increase the salaries of other full-time employees 3%, and increase salaries of part-time employees 2%. Dan Eagleson seconded the motion. Measure carried.
_____• The 1st draft of the 2018-2019 budget was reviewed.

X. New Business
_____Copies of the 2018-2019 Health Insurance options were distributed for consideration. The present plan is no longer offered to employees by BCBS. Following discussion, Charlotte Bruce made a motion for the Library Board to offer to full-time employees Plan #1 which is a $2700/$5400 100% embedded deductible plan. The new premium rates will be $664.48 per employee. The Board would pay up to $1300 of the deductible and the employee would pay up to $1400 of the $2700 deductible. Dan Eagleson seconded the motion. Measure carried.

XI. Executive Session
_____None

XII. Adjournment
_____At 6:58PM Sarah Britton made a motion to adjourn the meeting.

February 13, 2018
OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
February 13, 2018 Minutes

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, February 13, 2018 at 5:32PM.
_____a. Present – Those board members present included Charles Roberts, Charlotte Bruce, Sarah Britton, Dan Eagleson, Marie Riggs, and Dan Zuber.
_____b. Absent – Crystal Trout, Bridgett McKinney Jensen, and Sheila Ritter.
_____c. Others Present – Judy Whitaker, Library Director

II. Recognition of Visitors and Public Comments
_____No visitors were present.

III. Secretary’s Report & Approval of Previous Minutes
_____The minutes of the January 9, 2018 meeting were reviewed. Dan Eagleson made a motion to approve these minutes. Sarah Britton seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____The January 2018 Treasurer’s report was reviewed. Three additional checks were presented: one written to the City of Olney in the amount of $127.70 for HRA expense for employees for January: one written to Bayscan Technologies in the amount of $344.00 for thermal receipt paper; and one written to Voss Lighting in the amount of $222.00 for light bulbs. Dan Zuber made a motion to approve the report and to pay the additional bills. Charlotte Bruce seconded the motion. Measure carried.

V. Committee Reports
_____Finance Committee: Nothing to report at this time.
_____Personnel Committee: The Personnel committee met Feb. 5 to consider action to be taken in the process of hiring a new library director. Advertising and job description were items discussed. It was recommended that after the search committee has 3 potential candidates these names be given to the entire Board for consideration. The committee is requesting $500 to be used for advertising expenses in this process. Sarah Britton made a motion that the Personnel committee spend up to $500 for advertising the library vacancy. Dan Zuber seconded the motion. Measure carried. The money for this request will be taken from the professional line item of the budget. The committee noted that there may be a need to come back to the board for more funding.
_____Policy/Bylaws Committee: The Policy Bylaws committee met January 24. Policy manual revisions that were discussed included terminology for “family leave”, a probationary period for new employees and scheduled evaluations to be conducted during this period. Names to be used in the personnel manual for the library positions are to be Library Director, Assistant Librarian, and Clerk.
_____Building/Grounds Committee: Nothing to report at this time.
_____Public Relations/Marketing Committee: Nothing to report at this time.
_____Technology Committee: Nothing to report at this time.
_____Planning Committee: The Planning committee met January 25. The current long range plan was reviewed. Sarah Britton noted that this plan is still in effect through 2018.

VI. Friends of the Library
_____At this time a meeting of the Friends group has not been set. The Board will check on the status of the memorandum of understanding given to the Friends as to whether or not they are in agreement with this document.

VII. Librarian’s Report
_____January Statistics:
__________1. Door count of 3,097 for 25 days with a daily average of 124
__________2. Book drop count of 622
__________3. Computer use registration 109
__________4. Multi-purpose room used 6 times with no charge
__________5. Multi-purpose room used 1 time with a room rental charge
__________6. Proctored 2 tests
__________7. Girl Scout group visited and held a meeting
_____The eight week weight loss competition began Feb. 8. There are 7 teams competing this time. We are happy to have some younger and first time participants along with those who have done the contest in the past. The staff will email the teams often during the eight weeks offering dieting/exercise tips and words of encouragement.
_____The 2nd annual Chocolate Tour was held Feb. 9. The library offered Zagnuts made by Janice Beavers and Doctored up Cupcakes by Shelley Steber. The tour was once again a big success. Thanks to the Friends of Olney for sponsoring this event.
_____In March the library will be hosting an Usborne Book Fair. The Fair will be open March 8-10 and the 12th and 13th. We will have a movie afternoon on Saturday, March 10 for the young people and hopefully draw more people to the Fair. We are not planning to hold a Scholastic Book Fair this summer.
_____Plans are being made for the 2018 Summer Reading Program. The theme this year is Reading Takes You Everywhere. This is also the year for Illinois’ Bicentennial celebration. Therefore we are going to have our preschool group learn about their community and community helpers. The middle group will focus on Illinois. The oldest age group will go out into the world. Betty Stivers has agreed to help with the preschool children this summer. We welcome her enthusiasm and years of experience with the very young.
_____The library received a corporate Replacement Tax check in the amount of $1,513.60.

VIII. Correspondence, Communication, and Public Relations:
_____Nothing to report at this time.

IX. Old Business:
_____A proposed salary schedule for 2018-2019 was distributed. This matter will be placed on the March agenda.

X. New Business:
_____• The library closing dates for 2018-2019 were discussed. Veterans Day will be observed by the library on Monday, Nov. 12, 2018.
_____• Goodwill Industries has asked for the library to participate in their Senior Community Service Employment Program. It was the consensus of the Board that more information is needed before making any commitment.
_____• The Board will discuss how to move forward in trying to determine the involvement of the current Friends of the Library group and the library itself.
_____• Copies of the 1st draft of the proposed 2018-2019 budget were distributed and will be discussed at the March meeting.

XI. Executive Session
_____None.

XII. Adjournment
_____At 6:44PM Sarah Britton made a motion to adjourn the meeting.


Friends of the Library

The Friends of the Olney Public Library met for the first time October 21, 2004 to organize a group which would channel public support for the library.  Their mission is to focus attention on library services and the facility.  The Friends provide program assistance for adults and children, both entertaining and cultural in nature.  They recruit funds from local sources to support library activities through their annual book sale and membership drive.  They have purchased new carpeting, furniture, computers, and more.

The Friends are a dedicated group who volunteer their time and talents in numerous ways.  Membership information is available at the library or through Friends members.