The Olney Public Library is a city library supported by property taxes from the citizens of Olney.


Mission

The Olney Public Library shall provide materials and services for the educational, cultural, and recreational requirements of the community, recognizing diverse and special needs without discrimination.  As a social institution, The Library also exists to bring people together in groups and in understanding.  The Library shall vigorously promote its function in the community, provide full access to a broad variety of material and information, including that beyond the local collection, and function with efficiency and courtesy to provide a pleasant environment.  The Library shall welcome cooperation with other community organizations and institutions to further these goals.  The services of the Library shall be defined by the American Library Association’s Bill of Rights, section, 1-6.


Library Policy – At this time, library policy documents are under review and revision.


Library Staff

Brittany Bass, Library Director, worked at the Olney Central College library for 7 years and served as their director for 2 years before joining the Olney Public Library in 2018.  She inherited her love of libraries and reading at a young age.  If you want to book an author signing, hold a meeting, schedule a library tour, offer suggestions for the library, make memorial requests, or just talk about books – Brittany is here for you!

Shelley, Library Clerk, joined the library in August of 2013 as one of our new full-time library aides. She is originally from Olney and enjoys working with genealogy & baking.  If you have a question about something from your family’s past, just ask Shelley.  She might not know the answer off the top of her head but she will work to find it!  If you need help finding a cookbook, a true crime/mystery or a biography.  Shelley is the lady to talk to.

Chris, Library Clerk, joined the library in July of 2013 as a part-time library aide.  She also currently works for the school district as a bus driver.  Chris is a very eclectic reader so you can ask her about almost any book.

Kathryn, Library Clerk, joined the library in August 2013 as well. Possessing a Library Assistant Certificate and Associate’s in Para-education, Kathryn is also a published author with one book available on Amazon and more on the way. She also writes reviews for books on Goodreads and for the library newsletter. In her free time, Kathryn enjoys reading (of course!), writing stories, playing video games, and LARPing with her friends. Her favorite books include Frank Herbert’s Dune, Peter S. Beagle’s The Last Unicorn, and Neil Gaiman’s Sandman comic book series.

Kristi, Library Aide, joined the library in August 2016 as a part time library aide. Kristi will be glad to serve you with her positive, happy smile. We look forward to seeing her creative nature help the library continue to grow.


Board of Trustees

PresidentVice PresidentSecretaryTreasurer
Charles RobertsCharlotte BruceCrystal TroutMarie Riggs

Trustees
Sarah BrittonDan ZuberSheila RitterBridgett McKinney JensenDan Eagleson


Richland County Prevailing Wages

 


Board Meeting Policy

Regular meetings of the Library Board are held the second Tuesday of each month in the Library.  The meetings begin at 5:30 p.m. unless posted.  Notice of the meetings is also posted in the Library and at City Hall.  Special meetings are posted at least 48 hours in advance.  All meetings of the Board, except executive sessions, are open to the public.

Minutes of closed meetings will be kept by the Board. A copy of the minutes will be reviewed by all Board Members who were present at the closed meeting before the next open meeting.  A member will recommend approval of the closed meeting minutes by the Board during the open meeting.

After being approved, the minutes will be sealed in an envelope, labeled, and dated.  This envelope will then be placed in the Library Board’s safety deposit box by one of the authorized Board officers.

Any amendments in the Library Use Regulations and the rest of the Olney Public Library Handbook of Policies are made during Board meetings.


Board Meeting Minutes

OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
July 10, 2018 Minutes

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, July 10th, 2018 at 5:30PM.
_____a. Present – Those board members present included Charles Roberts, Sarah Britton, Dan Zuber, Marie Riggs, Julia Eichhorst, and Charlotte Burce.
_____b. Absent – Crystal Trout, Sheila Ritter
_____c. Others Present – Judy Whitaker & Brittany Bass, Library Directors, and Lisa Boehl, Bookkeeper

II. Recognition of Visitors and Public Comments
_____No visitors were present.

III. Secretary’s Report & Approval of Previous Minutes
_____The minutes of the June 12th meeting were reviewed. Sarah Britton made a motion to approve these minutes. Julia Eichhorst seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____The June 2018 Treasurer’s report was reviewed. Dane Zuber made a motion to approve the report. Charlotte Bruce seconded the motion. Measure carried.

V. Committee Reports
_____Finance Committee: Nothing to report at this time.
_____Personnel Committee: Nothing to report at this time.
_____Policy/Bylaws Committee: Nothing to report at this time.
_____Building/Grounds Committee: Nothing to report at this time.
_____Public Relations/Marketing Committee: Nothing to report at this time.
_____Technology Committee: Nothing to report at this time.
_____Planning Committee: Nothing to report at this time.

VI. Friends of the Library
_____The Friends of the Library met on June 18, 2018 at the Holiday. The business of this meeting was focused on assistance with Brittany & Judy’s receptions. They approved the by-laws of the Friends Group. The memorandum from the library board was passed out to each member and will be on the agenda for the next scheduled meeting which is September 17, 2018 at 5:00PM. The meeting will be held at the Holiday.

VII. Librarian’s Report
_____June Statistics
__________1. Door count of 4,757 for 26 days with a daily average of 183
__________2. Book drop count of 621
__________3. Computer use registration 34
__________4. Multi-purpose room used 13 times with no charge
__________5. Multi-purpose room used 1 time with charge
__________6. Proctored 1 test
__________7. “Nitro Joe” program had 131 in attendance
__________8. “Ag in the Library” program had 32 in attendance
__________9. June Story Time for four sessions had 337 in attendance
__________10. RCES Family Lit group met 4 times with a total attendance of 38
__________11. SEIU workshop had 80 in attendance
__________12. Sunday Bible Study group had 54 in attendance
_____Packets for board members included portions of the SHARE newsletter which announced the proposed policies and procedures being considered. Note especially the proposed Patron Registration Policy exception issue. This would be a major change in policy for the library system.
_____The Cloud library stats for June include the following:
__________• Total number of owned items which our patrons can access is 60,218. This includes eBooks, eAudiobooks, plus eAudioPPU titles.
__________• Total number of Items circulated in June is 32,440
_____Upcoming events scheduled for the library include the following:
__________• July 9 – 6:00PM – Animal Tales
__________• July 17 – 2:00PM – Magician, Chris Egleston
__________• Aug. 9 – 2:30PM – “Heartland – A Musical History of Illinois”
__________• Sept. 1-28 – Designs of Duty exhibit
__________• Oct. 25 – 6:30PM – a Shelter Friends event with Kenna Davis Quinet the guest speaker
__________• Nov. 8-13 – Usborne Book Fair
_____The reception to welcome Brittany was very well attended. Thank you to the Library Board members and the Friends of the Library for hosting this event. Brittany has now worked a full week and is quickly learning the comings and goings of the library along with making new suggestions.

VIII. Correspondence, Communication, and Public Relations
_____None to report

IX. Old Business
_____• The status of the Memorandum of Understanding is currently under review by the Friends of the Library. It is an agenda item for the September meeting.
_____• Board committees were set in place:
__________Committee Assignments (2018-2019)
__________Book – Executive
_______________Sarah Britton, Chair
_______________Marie Riggs
__________Building Maintenance
_______________Dan Zuber, Chair
_______________Crystal Trout
__________Finance
_______________Sheila Ritter, Chair
_______________Dan Zuber
_______________Marie Riggs
__________Personnel
_______________Marie Riggs, Chair
_______________Julia Eichhorst
_______________Charlotte Bruce
__________Planning
_______________Julia Eichhorst, Chair
_______________Sarah Britton
_______________Sheila Ritter
__________Policy/Bylaws
_______________Charlotte Bruce, Chair
_______________Dan Zuber
_______________Sarah Britton
__________Public Relations (Marketing)
_______________Crystal Trout, Chair
_______________Julia Eichhorst
_______________Sheila Ritter
__________Technology
_______________Charlotte Bruce, Chair
_______________Crystal Trout

X. New Business
_____• Charlotte Bruce made a motion to approve the decision of renewing the Chamber of Commerce membership. Sarah Britton seconded the motion. Measure carried.
_____• Staff contingency and prior executive session recordings being reviewed were discussed as being agenda items for the August board meeting.
_____• The 2017-2018 Annual Report is completed and copies of the report were given to each board member.
_____• Dan Eagleson gave a formal resignation as a board of trustee member on Monday July 9th. This leaves a vacancy and it was discussed that the board should not approach potential candidates personally. However, they should bring names and suggestions to the August board meeting for discussion.
_____• The library will be looking to obtain a new credit card in light of Judy’s retirement. The current credit card has her name on it and will be canceled when a new card is obtained for library use.
_____• Charlotte Bruce turned in the annual report for the Policy Committee. Chuck repeated his requests for annual reports from chairmen of all committees at the August 2018 stating that he thought it was useful to see what the committees have accomplished and what their conclusions and recommendations are for the future.

XI. Executive Session
_____None

XII. Adjournment
_____At 6:49PM Sarah Britton made a motion to adjourn the meeting.

 

OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
June 12, 2018 Minutes

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, June 12, 2018 at 5:30PM.
_____a. Present – Those board members present included Charles Roberts, Sarah Britton, Dan Zuber, Crystal Trout, Marie Riggs, Dan Eagleson, Julia Eichhorst, Sheila Ritter, and Charlotte Bruce.
_____b. Absent
_____c. Others Present – Judy Whitaker, Library Director, Peggy Eimer, Bookkeper, and Lisa Boehl, Bookkeeper

II. Recognition of Visitors and Public Comments
_____No visitors were present.

III. Secretary’s Report & Approval of Previous Minutes
_____The minutes of the May 8, and May 17, 2018 meetings were reviewed. Crystal Trout made a motion to approve these minutes. Sarah Britton seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____The May 2018 Treasurer’s report was reviewed. Sarah Britton made a motion to approve the report. Charlotte Bruce seconded the motion. Measure carried.

V. Committee Reports
_____Finance Committee – Nothing to report at this time.
_____Personnel Committee – Nothing to report at this time.
_____Policy/Bylaws Committee – Revised copies of the Personnel Manual, By-laws, and Personnel records policy were given to the Library Board.
_____Building/Grounds Committee – Dan Zuber reported that a decision will soon be made as to the outside benches for the library.
_____A quote was received from Olney Quality Electric to install security lighting in the northwest corner of the parking lot. This will create additional lighting for the north and west sides of the building. Sheila Ritter made a motion to take the monies for this project from the Special Reserve Building Fund account. Dan Zuber seconded the motion. Measure carried.
_____Public Relations/Marketing Committee – Nothing to report at this time.
_____Technology Committee – Nothing to report at this time.
_____Planning Committee – Nothing to report at this time.

VI. Friends of the Library
_____The Friends of the Library met on April 23 at the Holiday. The business of this meeting was focused on review and revising the group by-laws. The officers of the Friends of the Library are: President-Alice Mullinax; Vice President/Secretary-Linn Wells; and Treasurer-Cindy Zerkle.

VII. Librarian’s Report
_____May Statistics:
__________1. Door count of 3,818 for 25 days with a daily average of 153
__________2. Book drop count of 606
__________3. Computer use registration 47
__________4. Multi-purpose room used 7 times with no charge
__________5. Multi-purpose room used 2 times with charge
__________6. Proctored 12 tests
__________7. Grands outing had 75 in attendance
__________8. RCES Family Lit group met with 13 in attendance
__________9. Olney Tree Board held a Seminar with 15 in attendance
__________10. Girl Scouts met at the library with 14 in attendance
_____Good News! The Library received the 2017 Per Capita funds in the amount of $7,077.25. This money must be encumbered by June 30, 2018 and expended by August 15, 2018. We received a letter from the Secretary of State, Jesse White that our FY2018 Per Capita Grant has been fully funded and the Library will receive $11,393.75. These funds must be used by June 30, 2019. The Library recently received a corporate replacement tax check in the amount of $2,760.16.
_____More good news! As of July 2018 the library will no longer be charged for sanitary hauling. Thanks to Peggy, we will be considered a part of the City for this service. This will be a savings of over $900 a year.
_____I have requested funding from the Carrie Winter Charitable Trust in the amount of $2,000. If granted, these funds will be used to support the summer reading program-“Reading Takes You Everywhere”. We should know about the grant application soon. Registration for the summer reading challenge will begin Tuesday, May 29.
_____I would like to start adding what Board members are reading to our monthly newsletter. Also, if you would like to share your thoughts on a book you have read, good or bad, it would be much appreciated.

VIII. Correspondence, Communication, and Public Relations
_____None to report

IX. Old Business
_____• There has been no communication with the Friends of the Library in regard to the status of the Memorandum of Understanding document given to the group for their consideration.
_____• The terms of Sheila Ritter, Crystal Trout, and Sarah Britton were renewed to 2021.
_____• Officers for the 2018-2019 year were discussed. The results of this discussion were as follows:

__________President – Charles Roberts. Motion made by Crystal Trout and seconded by Sheila Ritter. Measure carried.
__________Vice President – Charlotte Bruce. Motion made by Crystal Trout and seconded by Bridget McKinney Jensen. Measure carried.
__________Secretary – Crystal Trout. Motion made by Sheila Ritter and seconded by Bridget McKinney Jensen. Measure carried.
__________Treasurer – Marie Riggs. Motion made by Sarah Britton and seconded by Crystal Trout. Measure carried.

X. New Business
_____• Lisa Boehl has been hired as Bookkeeper for the Library. This position is by contract. Lisa will begin working with Peggy Eimer in June. A laptop computer will be purchased by the Library for use by the new bookkeeper and designated for library use only.
_____• The 2018-2019 Budget was adjusted to include the excess revenue as of 4/30/2018. It was decided to leave the excessive revenue in the amount of $6,339.34 in the General Fund.

XI. Executive Session
_____None.

XII. Adjournment
_____At 6:41PM Sarah Britton made a motion to adjourn the meeting.


Friends of the Library

The Friends of the Olney Public Library met for the first time October 21, 2004 to organize a group which would channel public support for the library.  Their mission is to focus attention on library services and the facility.  The Friends provide program assistance for adults and children, both entertaining and cultural in nature.  They recruit funds from local sources to support library activities through their annual book sale and membership drive.  They have purchased new carpeting, furniture, computers, and more.

The Friends are a dedicated group who volunteer their time and talents in numerous ways.  Membership information is available at the library or through Friends members.