The Olney Public Library is a city library supported by property taxes from the citizens of Olney.


Mission

The Olney Public Library shall provide materials and services for the educational, cultural, and recreational requirements of the community, recognizing diverse and special needs without discrimination.  As a social institution, The Library also exists to bring people together in groups and in understanding.  The Library shall vigorously promote its function in the community, provide full access to a broad variety of material and information, including that beyond the local collection, and function with efficiency and courtesy to provide a pleasant environment.  The Library shall welcome cooperation with other community organizations and institutions to further these goals.  The services of the Library shall be defined by the American Library Association’s Bill of Rights, section, 1-6.


Library Policy – At this time, library policy documents are under review and revision.


Library Staff

Judy Whitaker, Library Director, after retiring from 38 years of teaching and working at the library part time joined the library staff full time in 2003.  She inherited her love of books and reading from her mother and enjoys sharing stories with others, especially the children.  If you want to book an author signing, hold a meeting, schedule a library tour, offer suggestions for the library, make memorial requests, or just talk about books – Judy is there for you.

Shelley, Library Clerk, joined the library in August of 2013 as one of our new full-time library aides. She is originally from Olney and enjoys working with genealogy & baking.  If you have a question about something from your family’s past, just ask Shelley.  She might not know the answer off the top of her head but she will work to find it!  If you need help finding a cookbook, a true crime/mystery or a biography.  Shelley is the lady to talk to.

Chris, Library Clerk, joined the library in July of 2013 as a part-time library aide.  She also currently works for the school district as a bus driver.  Chris is a very eclectic reader so you can ask her about almost any book.

Kathryn, Library Clerk, joined the library in August 2013 as well. Possessing a Library Assistant Certificate and Associate’s in Para-education, Kathryn is also a published author with one book available on Amazon and more on the way. She also writes reviews for books on Goodreads and for the library newsletter. In her free time, Kathryn enjoys reading (of course!), writing stories, playing video games, and LARPing with her friends. Her favorite books include Frank Herbert’s Dune, Peter S. Beagle’s The Last Unicorn, and Neil Gaiman’s Sandman comic book series.

Kristi, Library Aide, joined the library in August 2016 as a part time library aide. Kristi will be glad to serve you with her positive, happy smile. We look forward to seeing her creative nature help the library continue to grow.


Board of Trustees

PresidentVice PresidentSecretaryTreasurer
Charles RobertsCharlotte BruceCrystal TroutMarie Riggs

Trustees
Sarah BrittonDan ZuberSheila RitterBridgett McKinney JensenDan Eagleson


Board Meeting Policy

Regular meetings of the Library Board are held the second Tuesday of each month in the Library.  The meetings begin at 5:30 p.m. unless posted.  Notice of the meetings is also posted in the Library and at City Hall.  Special meetings are posted at least 48 hours in advance.  All meetings of the Board, except executive sessions, are open to the public.

Minutes of closed meetings will be kept by the Board. A copy of the minutes will be reviewed by all Board Members who were present at the closed meeting before the next open meeting.  A member will recommend approval of the closed meeting minutes by the Board during the open meeting.

After being approved, the minutes will be sealed in an envelope, labeled, and dated.  This envelope will then be placed in the Library Board’s safety deposit box by one of the authorized Board officers.

Any amendments in the Library Use Regulations and the rest of the Olney Public Library Handbook of Policies are made during Board meetings.


Board Meeting Minutes

January 9, 2018
OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
January 9, 2018 Minutes

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, January 9, 2018 at 5:34PM.
_____a. Present – Those board members present included Charles Roberts, Charlotte Bruce, Sarah Britton, Crystal Trout, Marie Riggs, Dan Zuber, and Bridget McKinney Jensen.
_____b. Absent – Dan Eagleson and Sheila Ritter
_____c. Others Present – Judy Whitaker, Library Director

II. Recognition of Visitors and Public Comments
_____No visitors were present.

III. Secretary’s Report & Approval of Previous Minutes
_____The minutes of the December 12, 2017 meeting were reviewed. Sarah Britton made a motion to approve these minutes. Bridget McKinney Jensen seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____The December 2017 Treasurer’s report was reviewed. One additional check was presented written to the City of Olney in the amount of $73.78 for HRA expense for employees for December. Dan Zuber made a motion to approve the report and to pay the additional bill. Crystal Trout seconded the motion. Measure carried.

V. Committee Reports
_____Finance Committee – Nothing to report at this time. Copies of the proposed salary schedule were distributed to the Board at the December meeting. This is the beginning of the 2018-2019 budget development.
_____Personnel Committee – The Board agreed to look forward in regard to the Director’s Evaluation and will receive the Director’s goals for 2018 soon.
_____Policy/Bylaws Committee – It was decided that the Personnel Committee will meet and review the Personnel Manual. They will then report back to the Board with recommendations for revisions. A meeting date will soon be scheduled.
_____Building/Grounds Committee – Thanks to Dan and Adam Zuber for taking care of the leaves on the library grounds.
_____Public Relations/Marketing Committee – Nothing to report at this time.
_____Technology Committee – Nothing to report at this time.
_____Planning Committee – Nothing to report at this time.

VI. Friends of the Library
_____At this time a meeting of the Friends group has not been set. The Board will check on the status of the memorandum of understanding given to the Friends as to whether or not they are in agreement with this document.

VII. Librarian’s Report
_____December Statistics
__________1. Door count of 3,290 for 24 days with a daily average of 137
__________2. Book drop count of 720
__________3. Computer use registration 110
__________4. Multi-purpose room used 7 times with no charge
__________5. Proctored 7 tests
__________6. The Magic of Christmas had 74 in attendance
_____Once again Harriet Haney shared her Christmas village with our patrons. This is something all of us look forward to each year. It also gives Harriet a chance to bring the display out of storage to enjoy herself.
_____The library continues to receive used books and DVD’s for the public to purchase. We have priced the items very low to keep them moving since we do not have a place to keep them until an annual book sale is scheduled.
_____The library’s 2018 Per Capita grant application will be submitted later this week. At this time we have not received the funds ($7,077.25) from our last submission. It has been said that we will probably receive the funds from the 2018 submission before we receive the last application since there is now a budget in place.
_____The staff plans to begin weeding and then conducting an inventory of the collection soon. I would like to schedule a “food for fines” program before we start the inventory. We would provide one dollar off for every item donated (cans, box of cereal, etc). But it is ONLY for library fines, NOT for other fees, out of district card fees, or lost item charges. Those would have to be paid as usual. So it tends to help someone who is often late with their items, but those who have lost or damaged items do not get as much relief as there are real costs beyond late fees that are incurred with these situations.
_____The library’s “Snowman” is about ready to be placed at the south end of the driveway as part of the Friends of Olney program. Thanks to Marathon Tire for the tires and Bateman’s for the use of their paint room.
_____The library will be participating in the 2nd Annual Chocolate Lovers tour to be held Friday, February 9. Tickets are on sale at City Hall and the Chamber Office. If you have a good chocolate recipe please share it soon.
_____The library received a Corp Replacement Tax check in the amount of $444.53.

VIII. Correspondence, Communication, and Public Relations
_____• A card was received from the Library Staff, thanking the Board for the Christmas dinner, Christmas bonuses, and continued support and guidance.
_____• A letter was received from Judy Whitaker, stating her intent to retire as Library Director effective July 31, 2018.

IX. Old Business
_____The Board discussed the proposed budget amendment created with the library receiving a $4,000 Carrie Winter Grant. Sarah Britton made a motion to amend the budget as proposed. Marie Riggs seconded the motion. Measure carried.

X. New Business
_____• Board was reminded to complete and return their Statement of Economic Interest forms.
_____• The Director Evaluation will be modified due to the future retirement of the current Director.

XI. Executive Session
_____None.

XII. Adjournment
_____At 6:26PM Sarah Britton made a motion to adjourn the meeting.

December 12, 2017
OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
December 12, 2017 Minutes

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, December 12, 2017 at 5:32PM.
_____a. Present – Those board members present included Charles Roberts, Charlotte Bruce, Sarah Britton, Crystal Trout, Marie Riggs, and Sheila Ritter.
_____b. Absent – Bridget McKinney Jensen, Dan Eagleson, and Dan Zuber.
_____c. Others Present – Judy Whitaker, Library Director, and Peggy Eimer, Library Bookkeeper

II. Recognition of Visitors and Public Comments
_____No visitors were present.

III. Secretary’s Report & Approval of Previous Minutes
_____The minutes of the November 14, 2017 meeting were reviewed. Sheila Ritter made a motion to approve these minutes. Marie Riggs seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____The November 2017 Treasurer’s report was reviewed. Additional checks presented included one written to the City of Olney in the amount of $26.35 for HRA expense for employees for November and a check to the City of Olney in the amount of $20,000 for an additional IMRF payment. Sheila Ritter made a motion to approve the report and to pay the additional bills. Crystal Trout seconded the motion. Measure carried.

V. Budget Adjustment
_____Copies of a proposed budget line item adjustment concerning the Carrie Winter Grant were distributed along with copies of the proposed budget amendment. Discussion and formal action was tabled until the January 2018 meeting.

VI. Committee Reports
_____Finance Committee – Nothing to report at this time. Copies of the proposed salary schedule were included in the board packets. This is the beginning of the 2018-2019 budget development.
_____Personnel Committee – The Board will receive the Director’s 2017 goals evaluation and goals for 2018 at the January meeting.
_____Policy/Bylaws Committee – It was noted that the library is required to adopt a Sexual Harassment policy by Jan. 15, 2018. Judy will check with Systems as to their policy on the issue. The Board had approved a policy at our August 2017 meeting. An additional statement needs to be included saying that should there be false accusation the Board will take appropriate action.
_____Building/Grounds Committee – Nothing to report at this time.
_____Public Relations/Marketing Committee – Nothing to report at this time.
_____Technology Committee – Nothing to report at this time.
_____Planning Committee – Nothing to report at this time.

VII. Friends of the Library
_____At this time a meeting of the Friends group has not been set.

VIII. Librarian’s Report
_____November Statistics
__________1. Door count of 3,674 for 24 days with a daily average of 153.
__________2. Book drop count of 652.
__________3. Computer use registration 33.
__________4. Multi-purpose room used 5 times with no charge.
__________5. Multi-purpose room rented 2 times.
__________6. ERBA Headstart Classes visited with 37 in attendance.
__________7. Proctored 5 tests.
_____Once again the Usborne Book Fair was a success. This gave our patrons an opportunity to shop and pick up Christmas gifts for their children. The library benefits by receiving free books based on total fair sales.
_____The children’s “Magic of Christmas” program was well attended. Santa Claus talked with many of the children and all received take-home treats.
_____The Summit Bancshares year end dividend check was received in the amount of $324. The total dividend for 2017 was $0.60. This represented an increase in dividends for the shareholders.
_____The RCHS CEO class will complete their time at the library as of December 20. This group of high school seniors has been working very hard developing skills needed to successfully run a business. We wish them the best as they continue their studies and take advantage of opportunities to gain knowledge for its students like these who are our future.
_____I received word that the library was awarded full funding in the amount of $4,000 for our recent Carrie Winter grant application. The monies are to be used for materials and programs focusing on the social issues that teens face today. I wrote the grant soon after the bomb threat scare at our local high school. I believe that the issues teens face daily are no longer just a family problem but one that the community needs to address. This fall I had planned on applying fora  Carrie Winter in the amount of $2,000 to be used for children’s programs and had budgeted for that. Since I changed focus of the grant and the amount, there is a need to adjust the budget.
_____The library received a note from Deb O’Brien of Equine Lead thanking us for the opportunity to participate in the summer reading program and sending their best wishes for the New Year.

XI. Correspondence, Communication, and Public Relations
_____None to report.

X. Executive Session

XI. Adjournment
_____At 5:41PM Sarah Britton made a motion to adjourn the meeting.


Friends of the Library

The Friends of the Olney Public Library met for the first time October 21, 2004 to organize a group which would channel public support for the library.  Their mission is to focus attention on library services and the facility.  The Friends provide program assistance for adults and children, both entertaining and cultural in nature.  They recruit funds from local sources to support library activities through their annual book sale and membership drive.  They have purchased new carpeting, furniture, computers, and more.

The Friends are a dedicated group who volunteer their time and talents in numerous ways.  Membership information is available at the library or through Friends members.