The Olney Public Library is a city library supported by property taxes from the citizens of Olney.


Mission

The Olney Public Library shall provide materials and services for the educational, cultural, and recreational requirements of the community, recognizing diverse and special needs without discrimination.  As a social institution, The Library also exists to bring people together in groups and in understanding.  The Library shall vigorously promote its function in the community, provide full access to a broad variety of material and information, including that beyond the local collection, and function with efficiency and courtesy to provide a pleasant environment.  The Library shall welcome cooperation with other community organizations and institutions to further these goals.  The services of the Library shall be defined by the American Library Association’s Bill of Rights, section, 1-6.


Library Policy – At this time, library policy documents are under review and revision.


Library Staff

Judy Whitaker, Library Director, after retiring from 38 years of teaching and working at the library part time joined the library staff full time in 2003.  She inherited her love of books and reading from her mother and enjoys sharing stories with others, especially the children.  If you want to book an author signing, hold a meeting, schedule a library tour, offer suggestions for the library, make memorial requests, or just talk about books – Judy is there for you.

Shelley, Library Clerk, joined the library in August of 2013 as one of our new full-time library aides. She is originally from Olney and enjoys working with genealogy & baking.  If you have a question about something from your family’s past, just ask Shelley.  She might not know the answer off the top of her head but she will work to find it!  If you need help finding a cookbook, a true crime/mystery or a biography.  Shelley is the lady to talk to.

Chris, Library Clerk, joined the library in July of 2013 as a part-time library aide.  She also currently works for the school district as a bus driver.  Chris is a very eclectic reader so you can ask her about almost any book.

Kathryn, Library Clerk, joined the library in August 2013 as well. Possessing a Library Assistant Certificate and Associate’s in Para-education, Kathryn is also a published author with one book available on Amazon and more on the way. She also writes reviews for books on Goodreads and for the library newsletter. In her free time, Kathryn enjoys reading (of course!), writing stories, playing video games, and LARPing with her friends. Her favorite books include Frank Herbert’s Dune, Peter S. Beagle’s The Last Unicorn, and Neil Gaiman’s Sandman comic book series.

Kristi, Library Aide, joined the library in August 2016 as a part time library aide. Kristi will be glad to serve you with her positive, happy smile. We look forward to seeing her creative nature help the library continue to grow.


Board of Trustees

PresidentVice PresidentSecretaryTreasurer
Charles RobertsCharlotte BruceCrystal TroutMarie Riggs

Trustees
Sarah BrittonDan ZuberSheila RitterBridgett McKinney JensenDan Eagleson


Board Meeting Policy

Regular meetings of the Library Board are held the second Tuesday of each month in the Library.  The meetings begin at 5:30 p.m. unless posted.  Notice of the meetings is also posted in the Library and at City Hall.  Special meetings are posted at least 48 hours in advance.  All meetings of the Board, except executive sessions, are open to the public.

Minutes of closed meetings will be kept by the Board. A copy of the minutes will be reviewed by all Board Members who were present at the closed meeting before the next open meeting.  A member will recommend approval of the closed meeting minutes by the Board during the open meeting.

After being approved, the minutes will be sealed in an envelope, labeled, and dated.  This envelope will then be placed in the Library Board’s safety deposit box by one of the authorized Board officers.

Any amendments in the Library Use Regulations and the rest of the Olney Public Library Handbook of Policies are made during Board meetings.


Board Meeting Minutes

November 14, 2017
OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
November 14, 2017 Minutes

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, November 14, 2017 at 5:30PM.
_____a. Present – Those board members present included Dan Eagleson, Charles Roberts, Charlotte Bruce, Sarah Britton, Crystal Trout, Marie Riggs, and Sheila Ritter.
_____b. Absent – Bridget McKinney Jensen and Dan Zuber
_____c. Others Present – Judy Whitaker, Library Director, and Peggy Eimer, Library Bookkeeper.

II. Recognition of Visitors and Public Comments
_____No visitors were present.

III. Secretary’s Report & Approval of Previous Minutes
_____The minutes of the October 10, 2017 meeting were reviewed. Sarah Britton made a motion to approve these minutes. Crystal Trout seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____The October 2017 Treasurer’s report was reviewed. Additional checks presented included one written to the City of Olney in the amount of $353.91 for HRA expense for employees for September and October and a check to Viamedia Inc. in the amount of $232.50 for advertising for the 9/11 Mobile Exhibit. Check #173 is to be voided. Dan Eagleson made a motion to approve the report, pay the additional bills, and void check #173. Charlotte Bruce seconded the motion. Measure carried.
_____Peggy Eimer reported to the Board that the City of Olney has voted to keep the EAV rate at 4.99. The Library Board agreed to accept the 4.99 rate for the levy. Following discussion about the Library contributing more toward paying down to underfunding in IMRF, Sheila Ritter made a motion to adjust the current budget from $7,000 to $20,000 in the IMRF category. Dan Eagleson seconded the motion. Measure carried.

V. Committee Reports:
_____Personnel Committee:  The draft form of a new Director Evaluation was discussed. Sarah Britton made a motion to approve this document and begin its implementation. Marie Riggs seconded the motion. Measure carried. The Director is to complete the Self Evaluation form and present copies to each Trustee along with the three remaining pages of the evaluation form. Then the Trustees complete these three pages and return them to the committee where they will be compiled. They then meet with the Director to review the completed evaluation.
_____The Director is to present a summary of her 2017 goals for the Library at the January Board meeting.
_____Policy/Bylaws Committee:  At this time there has been no response from the Friends of the Library concerning the Memorandum of Understanding document given to the Friends group for their consideration. This matter was tabled at this time.
_____Sheila Ritter made a motion to approve the Patron Conduct document. Dan Eagleson seconded the motion. Measure carried. As of January 1, 2018 the Olney Public Library will be a “Smoke Free” campus.
_____Building/Grounds Committee:  Sheila Ritter reported that she had been in contact with Anthony Slichenmyer concerning the exterior alcoves on either side of the main entrance to the library. He is to take a look at what is there and give us some suggestions for improvement.
_____Public Relations/Marketing Committee:  Sheila Ritter gave a summary of the 9/11 Mobile Exhibit event. Attendance was very good and the exhibit was well received by the community. A thank you was received from the crew traveling with the exhibit expressing their appreciation for the courtesies given to them while here in Olney.

VI. Friends of the Library
_____At this time a meeting of the Friends group has not been set.

VII. Librarian’s Report
_____October Statistics:
_____1. Door count of 3,911 for 26 days with a daily average of 150
_____2. Book drop count of 552
_____3. Computer use registration 36
_____4. Multi-purpose room 2 used times with no charge
_____5. Multi-purpose room rented 1 time
_____6. Two book signings
_____7. Proctored 5 tests
_____8. RCHS class visit
_____9. Trinity Lutheran Church movie night had 40 in attendance
_____On Sunday, Nov. 5 at 2:00 hosted a program focusing on 20th Century memorabilia. The presenters were area residents Kaleb Beavers and Eric Rennier. These young men have been studying and collecting items from this time period in history.
_____The Library received a funding commitment from E-rate services for 2017-2018. In regard to our internet fees the library was funded 80% or $2,880. For our telephone service (voice) we were funded 20% or $275. The voice funding has diminished considerably over the last few years and will probably not be available in the near future.
_____I have been able to attend a few of the Wednesday Friends of Olney meetings recently. The group is working very hard to complete the “stage” project for Bower Park. The scarecrows displayed in the community were deemed a great success, so, now the group is encouraging businesses to display snowmen for the public to enjoy. The library is in the process of creating a snowman soon to be displayed on library property. The staff welcomes any ideas or manual labor for this endeavor. The windows of the “Celebrations” building are going to be decorated with an array of Christmas trees, etc.
_____Staff members Kathryn and Shelley are taking advantage of cataloging workshops offered through Heartland Library System. Most of these are available via internet. These training sessions apply to CE credits for the staff.
_____I have applied for a Carrie Winter Trust grant in the amount of $4,000. If funded the grant money would be used to purchase teen level materials and host programs focusing on the social issues our teens face today. Topics included might be drug/alcohol use, peer pressure, cyber bullying, teen pregnancy to name a few.
_____“The Magic of Christmas” program is scheduled at the library on Saturday, Dec. 2 at 2:30pm. This will be the annual Christmas event for the children. Light refreshments will be served following the program. We hope to have a visit from Santa providing we can get in contact with him.

VIII. Correspondence, Communication, and Public Relations
_____None to report.

IX. Unfinished Business
_____• The Library Board and Staff have completed the 2017 requirements for the Per Capita Grant.
_____• Judy reported that according to the City Insurance carrier (BRIT) the Library Board members would be included as part of the City Public Officials Liability coverage included in the Package policy along with excess limits via the Umbrella Liability policy.
_____• Judy reported that additional lights are being considered at this time to add more light and security on the parking lot and building. The broken curbing on the south side of the parking lot will be removed along with resetting of the handicap signs.

X. New Business
_____• The Board is to review the current personnel policy for discussion at the Jan. 9, 2018 meeting.
_____• The Library Christmas party is scheduled for Tuesday, Dec. 12 following a brief business meeting. The Library Staff is in charge of arrangements for the party.
_____• Sheila Ritter made a motion to give the staff and Peggy $50 each for Christmas bonuses. Sarah Britton seconded the motion. Measure carried.

XI. Executive Session
_____Nothing to report.

XIII. Adjournment
_____At 6:52PM Sarah Britton made a motion to adjourn the meeting.

October 10, 2017
OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
October 10, 2017 Minutes

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, October 10, 2017 at 5:30PM.
_____a. Present – Those board members present include Dan Eagleson, Charles Roberts, Charlotte Bruce, Sarah Britton, Crystal Trout, Marie Riggs, and Sheila Ritter.
_____b. Absent – Bridget McKinney Jensen and Dan Zuber
_____c. Others Present – Judy Whitaker, Library Director, and Peggy Eimer, Library Bookkeeper

II. Recognition of Visitors and Public Comments
_____No visitors were present.

III. Secretary’s Report & Approval of Previous Minutes
_____The minutes of the September 12, 2017 minutes were reviewed. Crystal Trout made a motion to approve these minutes. Sarah Britton seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____The September 2017 Treasurer’s report was reviewed. Additional checks presented include one written to the City of Olney in the amount of $57.97 for HRA expense for employees for September and a check to Consumer Reports in the amount of $29.00 for the magazine subscription. Dan Eagleson made a motion to approve the report and pay the additional bills. Crystal Trout seconded the motion. Measure carried.

V. Committee Reports:
_____Personnel Committee – This committee will present a copy of the proposed Director Evaluation form for discussion and possible Board approval.
_____Policy/Bylaws Committee – After a brief discussion concerning the proposed Olney Public Library and Friends of the Olney Public Library Memorandum of Understanding form Crystal Trout made a motion to approve this document followed with a second by Dan Eagleson. Charlotte Bruce will then give this document to Alice Mullinax, Friends President, for the group’s consideration and possible adoption.
_____Building/Grounds Committee – It was noted that the sidewalks around the library had been power washed and look much better. The existing sign is to be repaired as soon as possible. Judy Whitaker will check with area contractors who do heating and air condition work as to the fees they charge and report back to the Board.
_____Public Relations/Marketing Committee – Sheila Ritter gave an update on final arrangements made for the 9/11 Mobile Exhibit event to be held this week. Everything seems to have been taken care of and the community now awaits the arrival of the Exhibit. President Charles Roberts thanked Sheila for all of her time and efforts performed to make this event a reality.

VI. Friends of the Library
_____At this time a meeting of the Friends group has not been set. Charles Roberts asked that the Board be informed of the next meeting date of the group when scheduled.

VII. Librarian’s Report
_____September Statistics:
_____1. Door count of 3,698 for 25 days with a daily average of 148
_____2. Book drop count of 639
_____3. Computer use registration 26
_____4. Multi-purpose room 2 used times with no charge
_____5. Multi-purpose room rented 1 time
_____6. One book signing
_____7. Proctored 3 tests
_____8. Participated in the RCES Family Reading night
_____As part of the library’s celebration of September as National Library Card Sign-up month, library staff went out into the community looking for persons who were carrying their library card. Anyone who had their card with them received SOS bucks, which were redeemable at local businesses. The September drawings were for persons who checked out items, renewed their card, or registered for a new card during the month. Prizes included a Simply Fit Board (donation), Friends of the Library book bag, Tiger Booster Coupons (donation), and of course, a book. We held a special drawing for a non-resident library card.
_____I had a booth at the RCES Family Reading night event. It was an opportunity to talk with several families about our library services and how to obtain a public library card. Pictures of the 9/11 mobile exhibit were also displayed as a reminder of the coming event.
_____The library received a generous donation from a former Olney resident and retired librarian. She asked that this gift be used for materials or services for young adults, since that was a point of special interest to her as a librarian.
_____We recently had the sidewalks around the library building power washed. All of the outer doors and window frames and lettering on the building were included in this clean up.
_____The library received a check in the amount of $107,158.29 from the Richland County Treasurer’s office. This is the second fund distribution payment.
_____On Sunday, Nov. 5 at 2:00 there will be a program focusing on WWI and WWII memorabilia and uniforms. The presenters are Kaleb Beavers and Eric Rennier. These young men have been studying and collecting items from this part of history.

VIII. Correspondence, Communication, and Public Relations
_____A 60 month CD has come due at the Trust Bank. It was decided to move this CD to First National Bank and invest it for 60 months at the rate of 2.00%. Treasurer Marie Riggs will make the arrangements for this transfer of funds. She will also request a check be written to the library in the amount of the interest earned from this CD while at the Trust Bank. This money will then be placed in the General Fund as directed by action taken by the Board before.

IX. Unfinished Business
_____The Board reviewed Chapters 1-5 of the Trustee Facts File Third Edition. This is part of the requirements for the FY2018 Per Capita Grant application.
_____In regard to the Library Wish List, it was decided to concentrate first on improved lighting/security on the exterior of the building. Charles Roberts stated that funds for this project could come from insurance since this action would be for security purposes rather than taken from the building maintenance fund. Judy will give the board a monthly progress update on this project.
_____The library’s participation in the City Christmas Parade was a subject of discussion. There was no action taken at this time.
_____Judy will look in to the library joining the Friends of Olney organization. This group meets each Wednesday morning from 8:00-9:00 at Ophelia’s.
_____One of the items on the library wish list involves making some changes to the two alcoves near the library entrance. Following a suggestion from Crystal Trout, Sheila Ritter will contact Anthony Slichenmyer about this matter.

X. New Business
_____The Trustees were reminded that the following items need to be ready for discussion at the November meeting:
__________• Staff and trustees complete at least one free online education opportunity focusing on safety in the library by November meeting. The staff is to receive training on administering CPR and Defibrillator use. Judy will contact Lisa Holdren about this. They are also to receive training on action that should be taken in the case of an active shooter incident in the library.
__________• Staff and trustees familiarize themselves with services provided by the Illinois State Library Literacy program: http://www.cyberdriveillinois.com/departments/library/literacy/home.html by Nov. meeting
__________• Results of staff review on progress in meeting Chapter 12, “Safety” of “Serving our Public 3.0 Standards to be reported at Nov. meeting.”

XI. Executive Session
_____Nothing to report.

XII. Adjournment
_____At 6:52PM Sarah Britton made a motion to adjourn the meeting.


Friends of the Library

The Friends of the Olney Public Library met for the first time October 21, 2004 to organize a group which would channel public support for the library.  Their mission is to focus attention on library services and the facility.  The Friends provide program assistance for adults and children, both entertaining and cultural in nature.  They recruit funds from local sources to support library activities through their annual book sale and membership drive.  They have purchased new carpeting, furniture, computers, and more.

The Friends are a dedicated group who volunteer their time and talents in numerous ways.  Membership information is available at the library or through Friends members.