The Olney Public Library is a city library supported by property taxes from the citizens of Olney.


Mission

The Olney Public Library shall provide materials and services for the educational, cultural, and recreational requirements of the community, recognizing diverse and special needs without discrimination.  As a social institution, The Library also exists to bring people together in groups and in understanding.  The Library shall vigorously promote its function in the community, provide full access to a broad variety of material and information, including that beyond the local collection, and function with efficiency and courtesy to provide a pleasant environment.  The Library shall welcome cooperation with other community organizations and institutions to further these goals.  The services of the Library shall be defined by the American Library Association’s Bill of Rights, section, 1-6.


Library Policy – At this time, library policy documents are under review and revision.


Library Staff

Brittany Bass, Library Director, worked at the Olney Central College library for 7 years and served as their director for 2 years before joining the Olney Public Library in 2018.  She inherited her love of libraries and reading at a young age.  If you want to book an author signing, hold a meeting, schedule a library tour, offer suggestions for the library, make memorial requests, or just talk about books – Brittany is here for you!

Shelley, Library Clerk, joined the library in August of 2013 as one of our new full-time library aides. She is originally from Olney and enjoys working with genealogy & baking.  If you have a question about something from your family’s past, just ask Shelley.  She might not know the answer off the top of her head but she will work to find it!  If you need help finding a cookbook, a true crime/mystery or a biography.  Shelley is the lady to talk to.

Kathryn, Library Clerk, joined the library in August 2013 as well. Possessing a Library Assistant Certificate and Associate’s in Para-education, Kathryn is also a published author with one book available on Amazon and more on the way. She also writes reviews for books on Goodreads and for the library newsletter. In her free time, Kathryn enjoys reading (of course!), writing stories, playing video games, and LARPing with her friends. Her favorite books include Frank Herbert’s Dune, Peter S. Beagle’s The Last Unicorn, and Neil Gaiman’s Sandman comic book series.

Kristi, Library Aide, joined the library in August 2016 as a part time library aide. Kristi will be glad to serve you with her positive, happy smile. We look forward to seeing her creative nature help the library continue to grow.


Board of Trustees

PresidentVice PresidentSecretaryTreasurer
Charles RobertsCharlotte BruceCrystal TroutMarie Riggs

Trustees
Sarah BrittonDan ZuberSheila RitterJulia EichhorstHerman Zuber


Richland County Prevailing Wages

 


Board Meeting Policy

Regular meetings of the Library Board are held the second Tuesday of each month in the Library.  The meetings begin at 5:30 p.m. unless posted.  Notice of the meetings is also posted in the Library and at City Hall.  Special meetings are posted at least 48 hours in advance.  All meetings of the Board, except executive sessions, are open to the public.

Minutes of closed meetings will be kept by the Board. A copy of the minutes will be reviewed by all Board Members who were present at the closed meeting before the next open meeting.  A member will recommend approval of the closed meeting minutes by the Board during the open meeting.

After being approved, the minutes will be sealed in an envelope, labeled, and dated.  This envelope will then be placed in the Library Board’s safety deposit box by one of the authorized Board officers.

Any amendments in the Library Use Regulations and the rest of the Olney Public Library Handbook of Policies are made during Board meetings.


Board Meeting Minutes

OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
October 9, 2018 MINUTES

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, October 9, 2018 at 5:30pm.
_____Board Members Present included: Charles Roberts, Charlotte Bruce, Marie Riggs, Crystal Trout, Sarah Britton, Julia Eichhorst, Sheila Ritter and Dan Zuber.
_____Others Present Included: Brittany Bass, Library Director and Lisa Boehl, Bookkeeper

II. Recognition of Visitors and Public Comments – N/A

III. Secretary’s Report and Approval of Previous Minutes
_____The minutes of the September 11, 2018 meeting were reviewed. Sarah Britton made a motion to approve the minutes. Sheila Ritter seconded the motion. Measure carried.

IV. Treasurer’s Report and Approval of Bills Payable
_____September 2018 Treasurer’s Report was reviewed. One additional check to the City of Olney for HRA medical reimbursement for $807 was presented. Julia Eichhorst made a motion to approve the report and payables. Dan Zuber seconded the motion. Measure carried.

V. Committee Report
_____Finance Committee – Nothing to report at this time.
_____Personnel Committee – Nothing to report at this time.
_____Policy/Bylaws Committee – Nothing to report at this time.
_____Building/Grounds Committee – Nothing to report at this time.
_____Public Relations/Marketing Committee – A written report was presented to the board indicating plans and goals for the upcoming year.
_____Technology Committee – Nothing to report at this time.
_____Planning Committee – An updated 5-year plan was submitted to the board and briefly discussed.

VI. Friends of the Library
_____The Friends of the Library met on September 17th. They did not discuss the memorandum of understanding that was presented by the board almost 1 year ago. Their next meeting will be in December. Chuck Roberts is planning to attend that meeting to present the memorandum and request an acknowledgement of the document.

VII. Librarian’s Report – Brittany Bass presented a thorough written report and gave highlights of the report.
_____Brittany additionally informed the board that the staff is currently working on purging old books which have not been checked out for 10+ years and which are not classics. This is going to be about 3,000 books. The state library assoc guideline is that not more than 5% of your book volume should be purged at once, and we will be under that.
_____Brittany presented the prior wish list that Judy Whitaker had presented to the board with items marked off that have been completed. The trustees asked her to prioritize the list and to add items that she would like added to the wish list.

VIII. Correspondence and Communication
_____The board received a thank you from the family of Mary Lou Brown. Lisa Boehl presented the library tax report which was signed by Chuck Roberts.

IX. Old Business
_____Director Evaluation – Brittany is working on her goals to present to the board. She is also going to provide statistics from Heartland that will help the board with their evaluations.
_____Per Capita Requirements – Brittany provided the trustees with documents that must be reviewed before the November meeting to apply for the state per capita grant.

X. New Business
_____Budget – Sheila Ritter made a motion to open the budget to: a) eliminated the expense line for sanitary hauling and move the expense into janitorial expense, noting that the janitorial pay to Honey Do’s is going to be increased to $500 per month b) expense the per capita grant income of $11,393.75 to per capita expense/miscellaneous c) place the interest from the Trustbank CD maturing on 10/11 into the general fund and general fund expense. Julia Eichhorst seconded the motion. Measure carried.
_____Certificate of Deposit – CD rates were presented by Lisa Boehl and it was decided to re-invest the CD in a “special” rate being offered by Citizen’s National Bank. Maria Riggs is going to get the Trustbank CD from the lockbox and work with Lisa Boehl to acquire the new CD. Lisa Boehl is going to begin presenting CD rates to the board quarterly, so we can consider putting cash from the money market account into a CD as rates improve.
_____Mission Statement – The current mission statement was received, and Brittany suggested we create a shorter message to be communicated on social media, website, written materials, etc based on a recommendation by the marketing committee. It was suggested we use: Educate, Enrich, and Empower. The board is going to discuss this at the November meeting.
_____Service Animals – Brittany presented the board with the ADA policies regarding service animals. No action was taken, and the board was advised to familiarize themselves with the policies in case an issue ever arises.
_____At the December 18th meeting of the Friends of the Library, Chuck Roberts is going to suggest a combined committee of Friends members and the Board building committee to investigate a sign possibility.
_____Brittany is working with the state library association to create a retention schedule for documents and accounting records. A retention specialist is visiting OPL in November to work on the store room with the staff. The state reports that OPL has not had a retention schedule since the 1970’s.

XI. Executive Session – N/A

XII. Adjournment – Sarah Britton made a motion to adjourn. Sheila Ritter seconded the motion. Meeting was adjourned at 6:45pm.

 

OLNEY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
September 11, 2018 Minutes

I. Call to Order – Roll Call
_____The monthly meeting of the Olney Public Library Board of Trustees was called to order by President Charles Roberts, September 11, 2018 at 5:30pm.
_____Present – Board members present included Charles Roberts, Charlotte Bruce, Marie Riggs, Crystal Trout, Sarah Britton, Julia Eichhorst, Sheila Ritter, and Dan Zuber
_____Absent – n/a
_____Others Present – Brittany Bass, Library Director and Lisa Boehl, Bookkeeper

II. Recognition of Visitors and Public Comments – N/A

III. Secretary’s Report and Approval of Previous Minutes
_____The minutes of the August 14, 2018 meeting were reviewed. Sarah Britton made a motion to approve the minutes. Julia Eichhorst seconded the motion. Measure carried.

IV. Treasurer’s Report & Approval of Bills Payable
_____August 2018 Treasurer’s report was reviewed. Julia Eichhorst made a motion to approve the report and payables. Sheila Ritter seconded the motion. Motion carried.

V. Committee Reports: Brittany reported that committees are beginning to meet with her to set goals.
_____Finance Committee – Nothing to report at this time.
_____Personnel Committee – Nothing to report at this time.
_____Policy/Bylaws Committee – There was a discussion regarding adding a policy covering service / comfort animals at the library. Charlotte presented the policy of another library for board discussion. Board will discuss the issue again at the October meeting.
_____Building/Grounds Committee – Nothing to report at this time.
_____Public Relations/Marketing Committee – Nothing to report at this time.
_____Technology Committee – Nothing to report at this time.
_____Planning Committee – Nothing to report at this time.

VI. Friends of the Library
_____Friends of the Library will be meeting on September 17 at 5pm at the Holiday Restaurant.

VII. Librarian’s Report
_____Brittany Bass presented a thorough written report to the trustees.
_____Brittany advised that CJ’s has been released as the library’s custodial service, and she has hired Honey Do’s as a replacement custodial/maintenance service.

VIII. Correspondence/Communication/Public Relations – N/A.

IX. Old Business
_____As per Brittany’s report, she has hired Shelby Gragert for the part-time library aide position. She is a student at OCC and has great technology knowledge.
_____Herman Zuber was named at the 9/10/18 Olney City Council meeting by mayor Lambird as a new trustee of the Olney Public Library. Brittany will reach out to Herman and will schedule his swearing-in for a future board meeting.

X. New Business
_____Charlotte Bruce presented the library director evaluation that was approved by the trustees on November 2017 and suggested we begin working on the process with Director Bass. The goal is to have Brittany complete the “goals” portion of the evaluation very soon. The board will complete their evaluation portion in April, and the personnel committee will meet with the director for the face-to-face summary evaluation in May.
_____Brittany asked the trustees to review the information necessary for the IL Per Capita grant application process and made the trustees aware of the Illinois Veterans’ History Project.
_____The trustees informed Brittany of their desire to have a “wish list” from her of things she feels the library needs to invest in, especially in the area of building upgrades. At the May 9, 2017 meeting, the trustees carried over excess revenue of $19,000 into the Special Building Reserve with the intention of putting these funds to use for library improvement. At this time, very little of this revenue has been spent. (Note: Director Whitaker submitted a wish list in September 2017, but work on that list stopped following Whitaker’s resignation.)

XI. Executive Session – N/A

XII. Adjournment – Sarah Britton made a motion to adjourn. Sheila Ritter seconded the motion. Meeting was adjourned at 6:40pm.


Friends of the Library

The Friends of the Olney Public Library met for the first time October 21, 2004 to organize a group which would channel public support for the library.  Their mission is to focus attention on library services and the facility.  The Friends provide program assistance for adults and children, both entertaining and cultural in nature.  They recruit funds from local sources to support library activities through their annual book sale and membership drive.  They have purchased new carpeting, furniture, computers, and more.

The Friends are a dedicated group who volunteer their time and talents in numerous ways.  Membership information is available at the library or through Friends members.